Operations Assistant

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  "last_changed_at": "2026-05-30T05:56:23.390Z",
  "active_status": "active"
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  "salary_period": "hour",
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{
  "list_job": {
    "id": "251",
    "isRemote": null,
    "location": {
      "city": "Rochester",
      "state": "New York"
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    "atsLocation": {
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    "jobOpeningName": "Operations Assistant",
    "departmentLabel": "Administrative Staff",
    "employmentStatusLabel": "Full time (37.5)"
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  "detail_job_opening": {
    "location": {
      "city": "Rochester",
      "state": "New York",
      "postalCode": "14625",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-08",
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    "description": "<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Are you looking for:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><em>A firm that treats its professionals as essential, not incidental?</em></span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><em>A stable, respected workplace with strong benefits, a year-end bonus opportunity, and leadership that recognizes your work?</em></span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><em>A team-oriented culture where your attention to detail and commitment to quality actually matter?</em></span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Let Us Introduce Ourselves</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Lippes Mathias is one of the nation's 200 largest law firms, with 400 professionals across 17 offices nationwide, including 230 attorneys. We've built a full-service business law practice with a national footprint and deep roots in each community we serve by investing in people who want to grow alongside the firm.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Joining our team means stepping into a culture that prioritizes accessible leadership, genuine recognition, and a work environment that respects your time and your life. Support for our employees is something we take very seriously. In fact, \"supportive\" was the top word our employees used to describe our work environment on a recent anonymous survey.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">We know this firm doesn't run on legal work alone. Every client experience, every smooth transaction, every successful outcome has people behind it who never bill an hour. The systems that keep us organized, the finances that keep us sound, the marketing that tells our story, and the operations that keep 17 offices running happen because of talented, committed professionals who show up every day and do work that matters. We recognize that, and we've built a culture that reflects it.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">If you've been looking for a firm where the quality of the culture is surpassed only by the quality of the work, you may have found it.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Why You'll Love Working Here</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">We offer competitive pay, a year-end bonus opportunity, and a comprehensive benefits package that includes:</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Medical, dental &amp; vision, beginning your first month</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Immediate eligibility for 401(k) and profit-sharing plan</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Paid parental leave</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Long-term disability (firm-paid)</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Life/AD&amp;D insurance</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">For roles at our downtown locations, firm-arranged parking is available. We also keep the break room stocked with complimentary snacks and beverages.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">About the Role</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">The Rochester office of Lippes Mathias is seeking an Operations Assistant. This position requires professionalism and confidentiality. We are looking for a highly dependable individual who has a positive attitude, is organized and willing to learn. The Operations Assistant must have a valid Driver’s License and a reliable vehicle for pickup and delivery requests.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">What Youl'l Do</span></span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Order office supplies and monitor supply inventory</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Stock paper at all printers/copy machines daily</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Stock snack bins, coffee bars, monitor and replace toner cartridges</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Greet guests and vendors and direct them appropriately</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Collect, seal, and stamp outgoing mail using postage meters and envelope sealers</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Retrieve, sort, and distribute incoming mail</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Maintain general cleanliness of conference rooms and office</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Complete pickup/delivery requests and general errands including delivering outgoing mail to the post office</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Clean out workspaces and offices for employee departures and arrivals</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Assist in general IT setup including computers, phones, and docking stations</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Other duties as needed</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">What We're Looking For</span></span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Minimum of 1-2 years of professional office experience.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Associate degree preferred.</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Good working knowledge of Microsoft Word, Excel, and Outlook.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">High accuracy rate and strong attention to detail.</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Excellent organizational skills.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Strong professional communication skills, both oral and written.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Reliable attendance.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Experience with document management systems such as ProLaw</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to complete projects with little direction.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to use discretion and handle confidential information.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to meet deadlines and produce high quality work products.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to lift up to 50 pounds.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">A valid Driver’s License and reliable vehicle.</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Compensation</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Salary range: $20-$22/hour. <em>This is a good-faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.</em></span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">To learn more about Lippes Mathias, visit our recruiting website: <a href=\"https://www.lippescareers.com/\" target=\"_blank\" rel=\"noopener noreferrer\">https://www.lippescareers.com/</a></span></p>",
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