Projects Coordinator

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    "id": "447",
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      "city": "WALLA WALLA",
      "state": "Washington"
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    "jobOpeningName": "Projects Coordinator",
    "departmentLabel": "Admission",
    "employmentStatusLabel": "Full-time"
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    "location": {
      "city": "WALLA WALLA",
      "state": "Washington",
      "postalCode": "99362",
      "addressCountry": "United States"
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    "datePosted": "2026-04-03",
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    "description": "<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">WHITMAN COLLEGE</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Located in the historic community of <a href=\"http://www.wallawalla.org/\" target=\"_blank\" rel=\"noopener noreferrer\">Walla Walla</a>, Whitman’s vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.  </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"http://whitman.edu/\" target=\"_blank\" rel=\"noopener noreferrer\">Whitman College</a> is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college’s working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO).</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">POSITION PURPOSE</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">The Projects Coordinator supports the Admission and Financial Aid Department by managing timelines, resources and deliverables for recruitment, communications and financial aid initiatives. Using a project management platform, this position ensures projects are completed on schedule, within budget and to a high standard of quality while facilitating effective communication among internal teams and external partners. This position reports to the Director of Admission Operations.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">PRINCIPAL ACCOUNTABILITIES</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Project Planning &amp; Coordination (60%)</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Coordinate more than 100 Admission and Financial Aid projects annually from initiation to completion.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Assist project leads in developing project briefs, detailed project plans and production schedules.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Facilitate, in collaboration with project leads, project pre-kickoff, kickoff and debrief meetings. Input and maintain project schedules within the project management platform.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Monitor progress, identify potential risks or delays and recommend solutions to keep projects on track.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Ensure all project deliverables meet established timelines, budgets and quality standards.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Maintain accurate project documentation and reporting within project management software.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Support continuous improvement by helping refine project coordination processes and tools.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Serve as project lead on identified mailing projects for admitted and enrolled students</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Collaboration &amp; Communication (25%)</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Serve as liaison between Admission, Financial Aid, Communications and other campus offices to facilitate project success.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Communicate project timelines, deliverables and progress updates to all stakeholders.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Coordinate feedback and revisions across departments.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Provide training and guidance to staff on project coordination processes and use of project management tools.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Foster strong, professional relationships with internal and external partners to support departmental priorities.</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Operational &amp; Administrative Support (15%)</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Assist the Admission Operations team with application verification and processing during peak admission cycles.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Contribute to and/or lead department-wide projects and initiatives as assigned.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Compile project reports and performance metrics for leadership review.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">REQUIRED KNOWLEDGE, SKILLS &amp; ABILITIES</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Must be able to explain and/or demonstrate possession of the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation. Specifically,</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Demonstrated ability to coordinate multiple complex projects, manage priorities and ensure timely, high-quality outcomes.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Strong organizational, analytical and problem-solving skills with attention to detail and accuracy.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Excellent written and verbal communication skills with the ability to work collaboratively across departments and with external partners.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Proficiency with project management software, CRM systems and standard office applications, including Google Workspace.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Ability to design and improve tracking systems, reporting tools and workflow processes to enhance efficiency.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Capacity to adapt to shifting priorities in a fast-paced environment while exercising sound judgment and initiative.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Familiarity with print and digital media production processes, including scheduling and design coordination.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Ability to positively and actively contribute to Whitman College’s core values of diversity, equity, inclusion, antiracism and access.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">MINIMUM QUALIFICATIONS</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Associate’s degree.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">2+ years of relevant experience.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">OR a combination of relevant education, training, and experience. </span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Whitman College values diverse pathways to acquiring skills and knowledge and encourages applicants to demonstrate how their background aligns with the role.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">PREFERRED QUALIFICATIONS</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Bachelor’s degree in communications, business administration, project management or a related field.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Prior experience in higher education.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Prior experience working in project management software.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Please note that while the description details both required and preferred qualifications, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications and have passion for the work, you are encouraged to apply. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">BENEFITS </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\"><span>Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees. Benefit offerings and eligibility described reflect current offerings and may be subject to change in accordance with College policies and plan documents. </span>Full-time employees enjoy the following benefits:</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits\" target=\"_blank\" rel=\"noopener noreferrer\">Medical/Dental/Vision</a> <span style=\"color: rgb(0, 0, 0)\">Insurances.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Basic <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#life\" target=\"_blank\" rel=\"noopener noreferrer\">life</a>, <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#accidental\" target=\"_blank\" rel=\"noopener noreferrer\">accidental death and dismemberment</a> <span style=\"color: rgb(0, 0, 0)\">and </span><a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#long\" target=\"_blank\" rel=\"noopener noreferrer\">long term disability</a> <span style=\"color: rgb(0, 0, 0)\">insurances with the capability to elect additional voluntary coverage.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"https://www.whitman.edu/human-resources/benefits/retirement\" target=\"_blank\" rel=\"noopener noreferrer\">403(b) Defined Contribution Retirement Plan</a> <span style=\"color: rgb(0, 0, 0)\">with a 10% matching contribution after</span> <a href=\"https://www.whitman.edu/human-resources/benefits/retirement\" target=\"_blank\" rel=\"noopener noreferrer\">eligibility requirements</a> ar<span style=\"color: rgb(0, 0, 0)\">e met.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"color: rgb(0, 0, 0)\">Paid Time Off:</span> <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#vacation\" target=\"_blank\" rel=\"noopener noreferrer\">20 accrued vacation days</a>, <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#sick\" target=\"_blank\" rel=\"noopener noreferrer\">12 accrued sick days</a>, <a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#holidays\" target=\"_blank\" rel=\"noopener noreferrer\">13 paid holidays</a>.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#tuition\" target=\"_blank\" rel=\"noopener noreferrer\">Tuition Remission – Dependent Children</a></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"color: rgb(0, 0, 0)\">Employee</span><a href=\"https://www.whitman.edu/human-resources/faculty-and-staff/staff-handbook/benefits#tuition\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"color: rgb(0, 0, 0)\"> </span>tuition waiver</a> <span style=\"color: rgb(0, 0, 0)\">for two Whitman courses per semester.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><a href=\"https://www.whitman.edu/human-resources/benefits/eap\" target=\"_blank\" rel=\"noopener noreferrer\">Employee Assistance Program</a></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Relocation assistance for eligible employees. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"color: rgb(0, 0, 0)\">Learn more about benefits eligibility </span><a href=\"https://www.whitman.edu/human-resources/benefits\" target=\"_blank\" rel=\"noopener noreferrer\">here</a>. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">DISABILITY ACCOMMODATION FOR JOB CANDIDATES</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Contact Human Resources regarding requests for disability accommodation in the employment application process.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">APPLICATION REVIEW</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">Application review will begin on April 20, 2026, and continue until the position is filled. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">START DATE</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: Inter, sans-serif; font-size: 12pt\">June 2026</span><br></p>",
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