Executive Assistant

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      "city": "Fort Pierce",
      "state": "Florida"
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    "departmentLabel": "Admin",
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    "location": {
      "city": "Fort Pierce",
      "state": "Florida",
      "postalCode": "34945-2027",
      "addressCountry": "United States"
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    "datePosted": "2026-01-22",
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    "description": "<p><span style=\"font-weight: bold\">Palmetto Yacht Management </span><br>📍12101 Orange Ave, Fort Pierce FL 34945<br>🕒 Full-Time</p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\">About Palmetto Yacht Management</span></span></p>\n<p>Palmetto Yacht Management is a growing marine logistics and yacht services company supporting complex operations across transportation, service coordination, and customer management. We rely heavily on modern systems and automation to keep our business efficient, scalable, and accurate.</p>\n<p>We are seeking a <span style=\"font-weight: bold\">Senior Operations Administrator</span> to take ownership of our administrative, financial, and operational systems while supporting leadership with high-level coordination and execution.</p>\n<p><span style=\"font-size: 18pt\"><span style=\"font-weight: bold\">Position Overview</span></span></p>\n<p>This is a <span style=\"font-weight: bold\">senior-level administrative role</span>, not an entry-level position. The ideal candidate is highly organized, technologically fluent, and comfortable owning systems such as Salesforce, QuickBooks, and HR platforms.</p>\n<p>You will serve as a central hub between operations, finance, HR, and leadership.</p>\n<p><span style=\"font-size: 18pt\"><span style=\"font-weight: bold\">Key Responsibilities</span></span></p>\n<ul>\n<li>Serve as the primary administrator and power user for <span style=\"font-weight: bold\">Salesforce</span>\n<ul>\n<li>Data integrity, workflows, reporting, and user support</li>\n</ul>\n</li>\n<li>Manage <span style=\"font-weight: bold\">QuickBooks</span> processes including:\n<ul>\n<li>Invoicing coordination</li>\n<li>Financial tracking</li>\n<li>Reconciliation support</li>\n</ul>\n</li>\n<li>Oversee <span style=\"font-weight: bold\">payroll processing</span> and coordination</li>\n<li>Administer <span style=\"font-weight: bold\">BambooHR</span> for employee records, onboarding, and HR workflows</li>\n<li>Manage company operations within <span style=\"font-weight: bold\">Google Workspace</span> (Drive, Docs, Sheets, Gmail, Calendar)</li>\n<li>Create and maintain operational documentation and procedures</li>\n<li>Support leadership with reporting, forecasting, and operational insights</li>\n<li>Coordinate across departments to ensure smooth administrative execution</li>\n<li>Identify inefficiencies and proactively recommend improvements</li>\n</ul>\n<p><span style=\"font-size: 18pt\"><span style=\"font-weight: bold\">Required Experience</span></span></p>\n<ul>\n<li>5+ years in a <span style=\"font-weight: bold\">senior administrative, operations, or business support role</span></li>\n<li>Hands-on experience with:\n<ul>\n<li><span style=\"font-weight: bold\">Salesforce</span> (required)</li>\n<li><span style=\"font-weight: bold\">QuickBooks</span> (required)</li>\n<li><span style=\"font-weight: bold\">Payroll administration</span></li>\n<li><span style=\"font-weight: bold\">BambooHR or similar HRIS</span></li>\n<li><span style=\"font-weight: bold\">Google Workspace</span></li>\n</ul>\n</li>\n<li>Strong attention to detail and data accuracy</li>\n<li>Ability to manage multiple systems and priorities independently</li>\n<li>Excellent written and verbal communication skills</li>\n</ul>\n<p><span style=\"font-size: 18pt\"><span style=\"font-weight: bold\">Preferred Qualifications</span></span></p>\n<ul>\n<li>Experience in marine, logistics, transportation, or service-based industries</li>\n<li>DOT, FMCSA, IFTA, HUT, UCR Compliance</li>\n<li>Salesforce Admin experience or certifications (strong plus)</li>\n<li>Process improvement or systems automation background</li>\n</ul>\n<p><span style=\"font-size: 18pt\"><span style=\"font-weight: bold\">Compensation &amp; Benefits</span></span></p>\n<ul>\n<li>Competitive salary based on experience</li>\n<li>Growth opportunity within a scaling organization</li>\n<li>Direct collaboration with company leadership</li>\n<li>Stable, long-term role with operational ownership</li>\n</ul>",
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    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://palmettoyachtmanagement1.bamboohr.com/careers/156",
    "employmentStatusLabel": "Full-Time"
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