Administrative Assistant

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    "city": "Bethesda",
    "region": "MD",
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    "title": "Administrative Assistant",
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    "datePosted": "2026-06-04T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>Soft Tech Consulting has a full time position for an experienced Administrative Assistant to support our client in Bethesda MD. This position is primarily responsible for greeting/escorting, scheduling appointments, giving information to callers, and otherwise relieving officials of clerical work and minor administrative and business detail by performing the following duties. </p>\n<p> </p>\n<p><strong>NOTE:  REQUIRES US CITIZENSHIP OR GREEN CARD</strong></p>\n<p><strong>MUST BE ABLE TO OBTAIN PUBLIC TRUST CLEARANCE</strong></p>\n<h2>Responsibilities</h2>\n<ul>\n <li>Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.</li>\n <li>Provides support to hiring process and onboarding new hires.</li>\n <li>Composes and types routine correspondence.</li>\n <li>Organizes and maintains file system, and files correspondence and other records.</li>\n <li>Greets scheduled visitors and conducts to appropriate area or person.</li>\n <li>Arranges and prepares employees travel authorizations.</li>\n <li>Conducts research, and compiles and captures data for reporting.</li>\n <li>Reserves conference rooms.</li>\n <li>Makes copies of correspondence or other printed materials.</li>\n <li>Orders and maintains supplies.</li>\n <li>Work with various service managers to provide administrative needs.</li>\n <li>Proficient to advanced skills in using MS Office applications, and tools.</li>\n <li>Communicate and coordinate well within the various service areas and other administrative staff. </li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li> Four (4) years of administrative support experience at NIH or another Federal agency with a scientific research mission.  </li>\n <li>Must be able to demonstrate an in-depth knowledge and experience with a variety of software products, including but not limited to Excel, SharePoint, and Microsoft Access. </li>\n <li>Knowledge and experience with government acquisition processes, procedures, and guidelines, such as the Federal Acquisition Regulations (FAR), etc. </li>\n <li>Knowledge and experience with the National Institutes of Health (NIH) Purchasing Order Tracking System (POTS) desired.  </li>\n <li>Knowledge and experience of utilizing different Government contract vehicles/websites such as GSA, SEWP and NITAAC to submit a Request for Quote (RFQ) Market desired. </li>\n <li>Knowledge and experience with the NIH Time and Attendance System (ITAS) and government timekeeping processes, procedures and guidelines desired. </li>\n <li>Knowledge and experience with the NIH Government travel system GOVTrip and government travel processes, procedures and guidelines desired. </li>\n <li>Knowledge and experience with the NIH Integrated Training System (NIHITS) and government travel processes, procedures and guideline desired.</li>\n</ul>\n<h2>About Us</h2>\n<p><em>Soft Tech Consulting, Inc. is a woman and minority-owned business headquartered in Chantilly, VA. With contracts in both the public and private sectors in the DC metro area and across the country, Soft Tech is an organization made up of highly successful and talented Information Technology professionals offering enterprise class solutions for any size organization at great value. Soft Tech’s mission is to help government organizations design, implement, and maintain mission critical Information Technology solutions. By focusing jointly on our employees and our customers, we are able to achieve our mission by providing each and every one of our customers with continuous quality customer support.</em><em> </em><em>Soft Tech Consulting, Inc. is an Equal Opportunity Employer.</em></p>",
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