Head of Operations & EA

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      "state": "California",
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    "datePosted": "2026-06-10",
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    "description": "<p><span style=\"font-weight: bold\">About Seminal</span><br>Seminal Artist Group is the world's first label dedicated to visual artists. We identify and develop artists' practices, helping them transform their work into products that forge deep, personal, and emotive connections with fans worldwide. With offices and partners across more than 20 countries, Seminal unlocks the global earning power of art by connecting today's most compelling visual artists to the world's leading brands, retailers, and manufacturers.</p>\n<p> </p>\n<p>Our team spans Australia, the United States, the United Kingdom, China, Korea, Japan, Singapore, India, Sri Lanka, and beyond. We move fast, think globally, and operate at the intersection of art, culture, commerce, and technology.</p>\n<p> </p>\n<p>Seminal is a technology-driven company. Data sits at the core of how we operate, make decisions, and grow. From artist analytics to licensing performance to global market intelligence, we run on information and the people who know how to use it.<br><br><span style=\"font-weight: bold\">The Role</span><br></p>\n<p><span>We are looking for a driven, detail-obsessed, and tech-savvy Executive Assistant &amp; Operations Manager to support the Founder &amp; CEO and help coordinate execution across Seminal's executive leadership team. This individual will serve as the operational backbone of the business, ensuring information flows effectively between leadership, teams, partners, and stakeholders across multiple time zones. The role combines executive support, project management, business operations, internal communications, and process improvement.</span></p>\n<p><span><br></span><span style=\"font-weight: bold\">Reporting</span></p>\n<p><span>Reports directly to the Founder &amp; CEO. Acts as the primary operational liaison across the executive leadership team, helping align priorities, projects, communications, reporting, and execution across the organization.</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Skills</span></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Core Business &amp; Operations Skills</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Exceptional organizational and project management abilities.</span></li>\n<li><span style=\"font-size: 12pt\">Strong executive calendar management and scheduling across multiple time zones.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to coordinate multiple projects simultaneously while maintaining attention to detail.</span></li>\n<li><span style=\"font-size: 12pt\">Strong operational thinking and process improvement mindset.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to prioritize competing demands in a fast-moving environment.</span></li>\n<li><span style=\"font-size: 12pt\">Excellent written and verbal communication skills.</span></li>\n<li><span style=\"font-size: 12pt\">Strong stakeholder management skills with the ability to communicate effectively with executives, artists, partners, vendors, and clients.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to handle confidential and sensitive information with discretion.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Technology &amp; Systems Skills</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Advanced proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).</span></li>\n<li><span style=\"font-size: 12pt\">Strong proficiency with Google Workspace.</span></li>\n<li><span style=\"font-size: 12pt\">Experience using CRM platforms such as HubSpot or Salesforce.</span></li>\n<li><span style=\"font-size: 12pt\">Experience using project management tools such as Asana, Monday.com, ClickUp, Notion, or similar.</span></li>\n<li><span style=\"font-size: 12pt\">Comfortable building reports, dashboards, and tracking systems.</span></li>\n<li><span style=\"font-size: 12pt\">Familiarity with AI tools including ChatGPT, Claude, Notion AI, Perplexity, and workflow automation platforms such as Zapier or Make.</span></li>\n<li><span style=\"font-size: 12pt\">Experience using Canva and presentation design tools.</span></li>\n<li><span style=\"font-size: 12pt\">Strong digital literacy and ability to quickly learn new software platforms.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Leadership &amp; Personal Skills</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Highly proactive and self-directed.</span></li>\n<li><span style=\"font-size: 12pt\">Strong problem-solving and critical-thinking abilities.</span></li>\n<li><span style=\"font-size: 12pt\">High level of professionalism and maturity.</span></li>\n<li><span style=\"font-size: 12pt\">Resourceful and capable of finding solutions independently.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to thrive in ambiguity and rapidly changing priorities.</span></li>\n<li><span style=\"font-size: 12pt\">Strong sense of ownership and accountability.</span></li>\n<li><span style=\"font-size: 12pt\">Growth mindset with a desire to continuously learn and improve.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><br>Requirements</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Bachelor’s degree or equivalent practical experience.</span></li>\n<li><span style=\"font-size: 12pt\">Demonstrated experience supporting senior executives or leadership teams.</span></li>\n<li><span style=\"font-size: 12pt\">Experience managing complex calendars, meetings, travel, and communications.</span></li>\n<li><span style=\"font-size: 12pt\">Experience coordinating projects across multiple stakeholders.</span></li>\n<li><span style=\"font-size: 12pt\">Strong proficiency in Microsoft Office 365.</span></li>\n<li><span style=\"font-size: 12pt\">Experience with modern business software including CRM, project management, and collaboration platforms.</span></li>\n<li><span style=\"font-size: 12pt\">Excellent written English and professional communication skills.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to work flexible hours to accommodate global stakeholders across multiple time zones.</span></li>\n<li><span style=\"font-size: 12pt\">Legally authorized to work in the applicable jurisdiction.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Highly Valued</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Experience supporting a Founder, CEO, or executive leadership team.</span></li>\n<li><span style=\"font-size: 12pt\">Experience in startups, high-growth companies, technology companies, creative industries, licensing, retail, or consumer products.</span></li>\n<li><span style=\"font-size: 12pt\">Familiarity with licensing, partnerships, sales operations, or business development processes.</span></li>\n<li><span style=\"font-size: 12pt\">Experience implementing operational systems and process improvements.</span></li>\n<li><span style=\"font-size: 12pt\">Experience using AI tools to automate workflows and improve productivity.</span></li>\n<li><span style=\"font-size: 12pt\">Experience preparing executive reports, board materials, or investor updates.</span></li>\n<li><span style=\"font-size: 12pt\">International business experience or experience working with globally distributed teams.</span></li>\n<li><span style=\"font-size: 12pt\">Additional languages beyond English.</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Ideal Candidate Profile</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Operates as a force multiplier for the Founder &amp; CEO.</span></li>\n<li><span style=\"font-size: 12pt\">Anticipates problems before they occur.</span></li>\n<li><span style=\"font-size: 12pt\">Comfortable moving between strategic discussions and detailed execution.</span></li>\n<li><span style=\"font-size: 12pt\">Can independently drive projects from concept through completion.</span></li>\n<li><span style=\"font-size: 12pt\">Excited by the opportunity to help build a global company at the intersection of art, culture, commerce, and technology.</span></li>\n</ul>",
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