Administrative Assistant I

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  "source_hash": "d56bc2fd6b3746ccb4f03a63ff7d1b27453cb5d9e393bfc092f55d29fc0db12f",
  "last_changed_at": "2026-06-03T10:37:53.588Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Cedar Rapids, Iowa, 52404, United States",
    "city": "Cedar Rapids",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
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  "salary_min": null,
  "inferred_at": "2026-06-06T10:22:08.449Z",
  "launch_scope": {
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    "included": true,
    "location": {
      "raw": "Cedar Rapids, Iowa, 52404, United States",
      "city": "Cedar Rapids",
      "region": null,
      "country": "United States",
      "is_remote": false,
      "confidence": 0.95
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    "countries": [
      "United States"
    ]
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  "remote_policy": null,
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  "workplace_type": null,
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{}

{
  "list_job": {
    "id": "2306",
    "isRemote": null,
    "location": {
      "city": "Cedar Rapids",
      "state": "Iowa"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18570",
    "locationType": "0",
    "jobOpeningName": "Administrative Assistant I",
    "departmentLabel": "Administrative",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Cedar Rapids",
      "state": "Iowa",
      "postalCode": "52404",
      "addressCountry": "United States"
    },
    "datePosted": "2026-06-02",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. Community involvement, employee empowerment, and strong relationships makes The Weitz Company a great place to work.</span></p>\n<p><span style=\"color: #222222; font-family: arial, helvetica, sans-serif; font-size: 13px\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px; font-weight: bold\"><span style=\"color: #222222\">The Weitz Company is seeking an Administrative Assistant I in Cedar Rapids, Iowa. </span></span></p>\n<p><span style=\"color: #222222; font-family: arial, helvetica, sans-serif; font-size: 13px\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">​<em>The Administrative Assistant I performs a wide variety of clerical and administrative duties including creating correspondence, coordinating events, and processing invoices. The Administrative Assistant I may report to another administrative role or other assigned supervisory person.</em></span></p>\n<p><span style=\"color: #222222; font-family: arial, helvetica, sans-serif; font-size: 13px\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"><span style=\"font-weight: bold\">Essential Job Duties and Responsibilities:</span> </span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Provide clerical and administrative support to various departments as requested</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Prepare notes for meetings, special reports, memoranda, letters of confidential nature, and routine correspondence on behalf of the business</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Assist in coordination and organization of company events such as meetings, travel, annual awards banquet, conferences, department activities and customer outings</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Maintain electronic filing system that ensures easy and efficient retrieval of information</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Prepare/review/approve expense reports for team members</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Arrange travel for team members</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Accurately input contract revisions into an AIA or consensus document software</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Code invoices to the correct cost code</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> Verify subcontractor contracts, subcontractor bonds and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> Manage and distribute contract status reports and other cost reports</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> Obtain, review and process subcontractor and vendor payments</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> File and distribute construction drawings</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> Assist in preparation of owner pay applications; maintain related documentation</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> Assist project team with pre-qualifications, contract execution, invoices, change orders and other requested documents</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> Organize closeout information in conjunction with project team </span><br></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> <span style=\"color: #222222\">Perform other duties as assigned</span></span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"><span style=\"font-weight: bold\"><span style=\"color: #222222\">Qualifications:</span></span><span style=\"color: #222222\"> </span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"><span style=\"font-weight: bold\">Education: </span>A high school diploma is required; an associate's degree is preferred.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"><span style=\"font-weight: bold\">Experience: </span>Candidate must have a minimum of 1 year of administrative assistance experience or experience in a comparable role. Experience with basic accounting and invoicing is desired. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"><span style=\"font-weight: bold\">Skills: </span>Independent judgment, excellent organizational skills and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position. Interpersonal skills to handle sensitive and confidential situations and analytical ability to gather and summarize data for reports is also necessary. A qualified candidate possesses excellent communication skills and is able to maintain a pleasant and positive attitude, even in difficult situations. Tact and poise are essential.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"><span style=\"font-weight: bold\">Systems: </span>Strong knowledge of Microsoft Office applications (PowerPoint, Excel, Word) is required, as are good typing and general office skills. Basic experience with Adobe or Bluebeam, Outlook, and Box is a plus.</span><br></li>\n<li><br></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px; font-weight: bold\">What We Offer: </span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Competitive Pay</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Rewarding Bonus Program</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Employer-Paid Short and Long Term Disability Programs</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Employer-Paid Life Insurance</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Generous Paid Time Off Provisions</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">401K Retirement Savings Plan With Company Match</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Tuition Reimbursement</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Fully Paid Parental Leave</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Voluntary Products including Critical Illness Insurance and Accident Insurance</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">Corporate Wellness Program with Wellness Time Off and Rewards</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px; font-weight: bold\">Visa sponsorship is not available for this position at this time. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 13px\">The Weitz Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable. <a href=\"https://weitz.box.com/s/jrhmq0gmlct94no0wour2yiaywduu7dw\" target=\"_blank\" rel=\"noopener noreferrer\">Click here</a> to review our Privacy Notice.  </span></p>\n<p><br></p>\n<p><span style=\"color: #222222; font-family: arial, helvetica, sans-serif; font-size: 13px\">#LI-CA1</span></p>",
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    "departmentId": "18570",
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    "seekPromoted": false,
    "jobCategoryId": "18386",
    "jobOpeningName": "Administrative Assistant I",
    "departmentLabel": "Administrative",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://theweitzcompany.bamboohr.com/careers/2306",
    "employmentStatusLabel": "Full-Time"
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}