Fleet Administrator

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  "last_changed_at": "2026-05-30T05:46:31.459Z",
  "active_status": "active"
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  "location": {
    "raw": "York, Pennsylvania, 17406, United States",
    "city": "York",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
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  "salary_min": null,
  "inferred_at": "2026-06-06T10:27:07.575Z",
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    "included": true,
    "location": {
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    "countries": [
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  "workplace_type": null,
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{}

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  "list_job": {
    "id": "503",
    "isRemote": null,
    "location": {
      "city": "York",
      "state": "Pennsylvania"
    },
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    "departmentId": "18971",
    "locationType": "0",
    "jobOpeningName": "Fleet Administrator",
    "departmentLabel": "Fleet",
    "employmentStatusLabel": "Full Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "York",
      "state": "Pennsylvania",
      "postalCode": "17406",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-29",
    "atsLocation": {
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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">If you need assistance with the application process, please notify IB Abel’s Human Resources Department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\"><span style=\"text-decoration: underline\">About Us</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">IB Abel’s 110-year history is a testament to its adaptability, forward-thinking leadership, commitment to safety, and stellar service and project delivery process. Our core values—Responsible, Integrity, Results-Oriented, Ownership, and Professional—shape everything that we do at all levels of the company and are purposefully incorporated into all company communications, meetings, and strategic planning. Our use of the EOS model (Entrepreneurial Operating System) also provides structure and clarity among all levels of the company to maintain focus on our shared goals.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">IB Abel (IBA) is committed to providing ample learning and career development opportunities to its team members via our Associate's Program in Project Management, Estimating, and Accounting and our growing Learning Management System.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">The Opportunity</span></span> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">The Fleet  Administrator plays a key role in supporting daily fleet operations through invoice processing, inventory management, system administration, and maintenance coordination. This position is responsible for ensuring accurate documentation, maintaining compliance and audit readiness, supporting preventative maintenance efforts, and assisting with overall fleet efficiency. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"><span style=\"font-size: 12pt; font-weight: bold\"><span style=\"text-decoration: underline\">Key</span></span><span style=\"font-size: 12pt; font-weight: bold\"><span style=\"text-decoration: underline\"> Responsibilities</span></span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Invoicing</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Manage and process all invoices submitted to Fleet, ensuring proper coding and documentation prior to manager approval.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Verify job damage details are included when applicable and identify discrepancies to address with vendors.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Upload invoices and supporting documentation into Tenna Work Orders (WO) for services, inspections, and major repairs to maintain audit readiness.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure all work orders are properly created, documented, attached with supporting files, and closed out accurately.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Process and validate invoices.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Review rental invoices against Tenna Out of Service (OOS) reports to identify potential downtime credits from vendors.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Inventory Management</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain inventory accuracy through monthly counts, reorder point monitoring, and system updates in Tenna and Vista.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Manage inventory records and ensure quantities remain accurate within tracking systems.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Research pricing trends and vendors to ensure inventory items are purchased at competitive and reasonable costs.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Tenna Administration</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with ongoing audits of Tenna asset assignments to ensure equipment is assigned to the correct division and General Foreman.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Manage user access by removing terminated employees and adding approved drivers.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Participate in quarterly fleet audits to ensure all equipment and asset information remains accurate and current.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Pull and distribute prebuilt reports within Tenna as requested.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with Out of Service (OOS) tagging coordination to maintain accurate equipment status reporting.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Track and manage available Tenna devices for redeployment.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">General Fleet Support</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Provide administrative support to the Fleet team to improve operational efficiency and allow team members to focus on specialized responsibilities.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Track work completed on rental equipment, create work orders, and coordinate vendor communication for potential credits.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support preventative maintenance scheduling and coordinate with internal mechanics to ensure timely completion of PM services.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist with ordering fleet parts and materials as needed.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\"><span style=\"text-decoration: underline\">Who We’re Looking For</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">High School Diploma or equivalent.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong attention to detail and data accuracy.</span><br></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong organizational and time management skills.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Excellent written and verbal communication skills. </span><br></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Proficient in Microsoft applications and the ability to learn new software systems as required.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Proficient in Inventory or Asset Management systems.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Local to York, Pennsylvania but with occasional travel to other offices, customer facilities, jobsites and yard locations for offsite meetings. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A “can-do” attitude, strong work ethic, and ability to collaborate effectively with various teams.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Driving record free of moving violations, accidents and have the ability to drive company vehicles safely.</span></li>\n</ul>\n<ul></ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\"><span style=\"text-decoration: underline\">Why Choose IBA</span></span> </span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Culture of Growth: </span>Many of our leaders started in entry-level field roles and advanced within the company.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Flexibility &amp; Autonomy:</span> We empower our team to succeed without micromanagement.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Competitive Compensation &amp; Benefits:</span> Includes competitive salary, vehicle allowance program, 401(k) with company matching, tuition reimbursement, and comprehensive benefits package including medical, dental, and vision.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Stability &amp; Variety: </span>Work for multi-generational family-oriented business on diverse, fast-paced projects without the stress of a large corporate structure.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Incentives: </span>Performance-based bonuses/incentives and a progressive PTO programs that grows with your tenure!</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Collaboration: </span>A team environment where we work together to solve challenges and celebrate wins.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Step Into a Career That Powers the Future!</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"><span style=\"font-size: 12pt\">IB Abel is an equal opportunity employer, all qualified applica</span>nts are encouraged to apply.</span></p>",
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}