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Administrative Assistant - Nursing

0bb81b61 1bb5 4110 A562 39e04c9b9598 19000101 000001 · Hialeah, FL, US, Hialeah, FL · On Site · Active · $19–$22 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company0bb81b61 1bb5 4110 A562 39e04c9b9598 19000101 000001
TitleAdministrative Assistant - Nursing
Normalized title-
Department / team-
LocationHialeah, FL, United States
Work modelOn Site
Employment typeFull Time
Salary$19–$22 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-20 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Hialeah.Open
Work model jobsActive On Site postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company0bb81b61 1bb5 4110 A562 39e04c9b9598 19000101 000001
Sourcebf1a1ac8-634b-4307-b34a-eb2df33ac705
ATS providerADP Workforce Now Recruiting

Description

Administrative Assistant - Nursing Associate Program Major Responsibilities: Provides comprehensive administrative support to the nursing program faculty, staff, and students while facilitating course delivery and program operations. Serves as the primary point of contact for nursing program inquiries and ensures smooth daily operations through coordination of academic activities, student services, and administrative functions. May accompany the Program Director, Nursing Undergraduate-Department Head, or Division Head to meetings and handle external communications with clinical partners. Key Responsibilities: Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies. Special Projects: Execute special projects assigned by the President or supervisor. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations. Assigned Duties: Undertake other assigned duties as required. Position Responsibilities: Maintain paper and electronic filing systems for records, correspondence, and program materials Manage program calendars, schedule appointments, and coordinate meetings and conferences Open, sort, and distribute incoming mail and materials Prepare correspondence, reports, and presentations for program leadership Assist program leadership by attending meetings and recording minutes Participate in data collection and reporting activities Assist prospective and current students with admissions, program requirements, and general inquiries Maintain student records including academic files, clinical documentation, and immunization records Track student progression and assist with advising schedules Coordinate student orientation sessions and information meetings Provide administrative support including scheduling, meeting coordination, and correspondence Maintain faculty files including credentials, certifications, and continuing education records Schedule guest speakers, simulation lab activities, and special events Organize recruitment events, open houses, and career fairs Assist the Marketing Department with information for program website content and social media presence Coordinate accreditation documentation and prepare materials for site visits Serve as liaison between nursing programs and other university departments Respond to phone calls, emails, and walk-in inquiries promptly and professionally Communicate program updates to students, faculty, and external partners Requirements: Associate's degree/bachelor’s preferred or equivalent administrative experience 2-3 years of administrative support experience, preferably in higher education or healthcare Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent organizational and time management skills Strong written and verbal communication abilities Attention to detail and ability to maintain confidentiality Critical thinking, complex problem solving, judgment and decision-making abilities. Excellent customer service skills. Ability to work with highly sensitive or confidential information. Ability to meet deadlines and work well under pressure. Ability to work in a team environment as well as independently and be self-driven. Familiarity with learning management systems (Canvas, Blackboard) Knowledge of nursing program accreditation standards Experience with student information systems English/Spanish language fluency required. Local applicants only. Onsite. English language fluence required (speak, write, read). Spanish required. Schedule: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays. Campus closes at 7:00pm on Friday Job Type: Full-time

Full job record

Job IDfb3c68befc8f3eeba42e8b3fcb28255632ade86d
Org ID130c8e8f-8f64-4134-9333-1f70d6be7463
Source IDbf1a1ac8-634b-4307-b34a-eb2df33ac705
Board IDbf1a1ac8-634b-4307-b34a-eb2df33ac705
Provideradp_workforcenow
Provider Job Key576568
TitleAdministrative Assistant - Nursing
Normalized Title—
Statusactive
Activeyes
Location TextHialeah, FL, US, Hialeah, FL
Department—
Team—
Employment Typefull_time
Workplace Typeon_site
Remote Policy—
CountryUnited States
RegionFL
CityHialeah
Salary Raw19.00 To 22.00 (USD) Annually
Salary Min19
Salary Max22
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=0bb81b61-1bb5-4110-a562-39e04c9b9598&ccId=19000101_000001&lang=en_US&type=JS&jobId=576568&jwId=9201961569468_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=0bb81b61-1bb5-4110-a562-39e04c9b9598&ccId=19000101_000001&lang=en_US&type=JS&jobId=576568&jwId=9201961569468_1
First Seen At2026-05-31 18:52:42Z
Last Seen At2026-06-06 13:16:17Z
Last Checked At2026-06-06 13:16:17Z
Last Changed At2026-06-06 13:16:17Z
Inactive At—
Source Posted At2026-05-20 16:11:00Z
Source Updated At—
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Event Fields
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Parsed Structured
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Extensions
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Native Structured
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    "requisitionDescription": "<div><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;text-align:justify;' data-pasted=\"true\"><strong><span style='font-family:\"Times New Roman\",serif;'>Administrative Assistant - Nursing Associate Program</span></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;text-align:justify;'><strong><span style='font-family:\"Times New Roman\",serif;'>Major Responsibilities:</span></strong><span style='font-family:\"Times New Roman\",serif;'>&nbsp;Provides comprehensive administrative support to the nursing program faculty, staff, and students while facilitating course delivery and program operations. Serves as the primary point of contact for nursing program inquiries and ensures smooth daily operations through coordination of academic activities, student services, and administrative functions. May accompany the Program Director, Nursing Undergraduate-Department Head, or Division Head to meetings and handle external communications with clinical partners.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;text-align:justify;'><strong><span style='font-family:\"Times New Roman\",serif;'>Key Responsibilities:&nbsp;</span></strong></p><ol style=\"margin-bottom:0in;margin-top:0in;\" start=\"1\" type=\"1\"><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><strong><span style='font-family:\"Times New Roman\",serif;'>Communication Management:</span></strong><span style='font-family:\"Times New Roman\",serif;'>&nbsp;Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><strong><span style='font-family:\"Times New Roman\",serif;'>Policy Adherence and Ethical Compliance:</span></strong><span style='font-family:\"Times New Roman\",serif;'>&nbsp;Ensure strict adherence to the University&#39;s mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><strong><span style='font-family:\"Times New Roman\",serif;'>University Engagement:</span></strong><span style='font-family:\"Times New Roman\",serif;'>&nbsp;Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><strong><span style='font-family:\"Times New Roman\",serif;'>Special Projects:</span></strong><span style='font-family:\"Times New Roman\",serif;'>&nbsp;Execute special projects assigned by the President or supervisor.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><strong><span style='font-family:\"Times New Roman\",serif;'>Compliance Adherence: </span></strong><span style='font-family:\"Times New Roman\",serif;'>Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><strong><span style='font-family:\"Times New Roman\",serif;'>Assigned Duties:</span></strong><span style='font-family:\"Times New Roman\",serif;'>&nbsp;Undertake other assigned duties as required.</span></li></ol><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;text-align:justify;'><strong><em>&nbsp;</em></strong></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Aptos\",sans-serif;margin:0in;text-align:justify;'><strong><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Position Responsibilities:</span></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Maintain paper and electronic filing systems for records, correspondence, and program materials</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Manage program calendars, schedule appointments, and coordinate meetings and conferences</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Open, sort, and distribute incoming mail and materials</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Prepare correspondence, reports, and presentations for program leadership</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Assist program leadership by attending meetings and recording minutes</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Participate in data collection and reporting activities</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Assist prospective and current students with admissions, program requirements, and general inquiries</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Maintain student records including academic files, clinical documentation, and immunization records</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Track student progression and assist with advising schedules</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Coordinate student orientation sessions and information meetings</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Provide administrative support including scheduling, meeting coordination, and correspondence</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Maintain faculty files including credentials, certifications, and continuing education records</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Schedule guest speakers, simulation lab activities, and special events</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Organize recruitment events, open houses, and career fairs</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Assist the Marketing Department with information for program website content and social media presence</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Coordinate accreditation documentation and prepare materials for site visits</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Serve as liaison between nursing programs and other university departments</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Respond to phone calls, emails, and walk-in inquiries promptly and professionally</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Communicate program updates to students, faculty, and external partners</span></li></ul><p style='margin-right:0in;margin-left:.5in;font-size:15px;font-family:\"Aptos\",sans-serif;margin-top:0in;margin-bottom:0in;line-height:normal;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;background:white;'><strong><span style='font-family:\"Times New Roman\",serif;color:#2D2D2D;'>Requirements:</span></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>Associate&#39;s degree/bachelor&rsquo;s preferred or equivalent administrative experience</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>2-3 years of administrative support experience, preferably in higher education or healthcare</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>Excellent organizational and time management skills</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>Strong written and verbal communication abilities</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>Attention to detail and ability to maintain confidentiality</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;color:black;background:white;'>Critical thinking, complex problem solving, judgment and decision-making abilities.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:     0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;color:black;background:white;'>Excellent customer service skills.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:15px;font-family: initial;color:#202124;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;background:white;'>Ability to work with highly sensitive or confidential information.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:15px;font-family: initial;color:#202124;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;background:white;'>Ability to meet deadlines and work well under pressure.&nbsp;</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:normal;font-size:15px;font-family: initial;text-align:justify;\"><span style='font-size:16px;font-family:\"Times New Roman\",serif;color:#202124;background:white;'>Ability to work in a team environment as well as independently and be self-driven.</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>Familiarity with learning management systems (Canvas, Blackboard)</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>Knowledge of nursing program accreditation standards</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Times New Roman\",serif;'>Experience with student information systems</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;\"><span style='font-family:\"Times New Roman\",serif;'>English/Spanish language fluency required.</span></li></ul><p style='margin-right:0in;margin-left:.5in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;margin-bottom:12.0pt;'><span style='font-family:\"Times New Roman\",serif;color:black;'>Local applicants only. Onsite. English language fluence required (speak, write, read). Spanish required.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;'><strong><span style='font-family:\"Times New Roman\",serif;color:#2D2D2D;'>Schedule:</span></strong><span style='font-family:\"Times New Roman\",serif;color:black;'>&nbsp;2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays.&nbsp;</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;text-indent:.5in;'><span style='font-family:\"Times New Roman\",serif;color:black;'>&nbsp;Campus closes at 7:00pm on Friday</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;'><strong>&nbsp;</strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Aptos\",sans-serif;margin:0in;'><strong><span style='font-family:\"Times New Roman\",serif;color:#2D2D2D;'>Job Type:</span></strong><span style='font-family:\"Times New Roman\",serif;color:black;'>&nbsp;Full-time</span></p></div>\n",
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