Finance & Grants Manager

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    "datePosted": "2026-05-26",
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    "description": "<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt; font-weight: bold; text-decoration: underline\">Position Summary:</span><span style=\"font-size: 10pt\"> </span></p>\n<p><span style=\"font-size: 10pt\">ACCESS REPRODUCTIVE JUSTICE (ACCESS) seeks a Finance and Grants Manager with a deep commitment to reproductive justice. This position will support ACCESS' mission, vision and values by assisting with the day-to-day financial health of the organization and the compliance integrity of the grant portfolio.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt; font-weight: bold; text-decoration: underline\">About the Role, Reporting Relationships and Overview: </span><span style=\"font-size: 10pt\"><br></span><span style=\"font-size: 10pt\">The Finance &amp; Grants Manager is a new ACCESS RJ position that will be a core member of the Operations &amp; Administration department.. This role supports the full financial operations cycle — from accounts payable and receivable through monthly close and board reporting — and manages grant tracking and restricted fund compliance across ACCESS RJ's multi-funder revenue base.</span></p>\n<p><span style=\"font-size: 10pt\">This is a highly trusted, detail-oriented role that requires strong accounting knowledge, comfort with both restricted and unrestricted fund management, and the ability to serve as a reliable thought partner to the Finance and Operations Director and other leadership. The Finance &amp; Grants Manager reports to and works closely with the Finance and Operations Director.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt; font-weight: bold; text-decoration: underline\">What You’ll Do and What Success Will Look Like</span></p>\n<ol>\n<li><span style=\"font-size: 10pt; text-decoration: underline\">Financial Operations</span>\n<ul>\n<li><span style=\"font-size: 10pt\">Manage all accounts payable and accounts receivable, including vendor payments, reimbursements, and invoicing</span></li>\n<li><span style=\"font-size: 10pt\">Maintain the general ledger and chart of accounts in the accounting system (currently QuickBooks)</span></li>\n<li><span style=\"font-size: 10pt\">Monitor cash flow and flag concerns proactively to the Director of Finance and Operations</span></li>\n<li><span style=\"font-size: 10pt\">Process bi-weekly payroll in coordination with the payroll processor (currently BambooHR), ensuring accuracy of deductions, benefits, and allocations</span></li>\n<li><span style=\"font-size: 10pt\">Manage organizational credit cards, expense reporting, and reimbursement workflows via Ramp</span></li>\n<li><span style=\"font-size: 10pt\">Support with the preparation of monthly, quarterly, and annual financial statements and analyses for leadership and the board</span></li>\n</ul>\n</li>\n<li><span style=\"font-size: 10pt; text-decoration: underline\">Direct Support Fund Accounting</span>\n<ul>\n<li><span style=\"font-size: 10pt\">Maintain accurate financial records for all direct financial assistance disbursements, ensuring proper coding, documentation, and audit trail</span></li>\n<li><span style=\"font-size: 10pt\">Reconcile disbursement data with the case management system on a monthly basis in coordination with the Healthline Finance Coordinator</span></li>\n<li><span style=\"font-size: 10pt\">Ensure direct support expenditures are correctly allocated across restricted and unrestricted fund sources</span></li>\n</ul>\n</li>\n<li><span style=\"font-size: 10pt; text-decoration: underline\">Grants Financial Management</span>\n<ul>\n<li><span style=\"font-size: 10pt\">Maintain a comprehensive grant tracking system covering award amounts, restrictions, reporting deadlines, and allowable expense categories for all active grants</span></li>\n<li><span style=\"font-size: 10pt\">Support with preparation of financial reports for grant deliverables, ensuring accuracy and alignment with funder requirements</span></li>\n<li><span style=\"font-size: 10pt\">Monitor spending against grant budgets and alert program staff of variances or risks</span></li>\n<li><span style=\"font-size: 10pt\">Support the Executive Director (and sometimes outside consultant) and Finance and Operations Director to develop grant budgets for new proposals</span></li>\n<li><span style=\"font-size: 10pt\">Ensure compliance with all grant restrictions and coordinate with leadership on re-budgeting requests when needed</span></li>\n</ul>\n</li>\n<li><span style=\"font-size: 10pt; text-decoration: underline\">Audit &amp; Compliance</span>\n<ul>\n<li><span style=\"font-size: 10pt\">Serve as a staff coordinator for the annual audit, managing document preparation, auditor communication, and timeline</span></li>\n<li><span style=\"font-size: 10pt\">Work with the Finance and Operations Director to prepare for and respond to audit findings and recommendations</span></li>\n<li><span style=\"font-size: 10pt\">Maintain current knowledge of accounting standards (GAAP, ASC 958) and California-specific compliance requirements</span></li>\n<li><span style=\"font-size: 10pt\">Support the Finance and Operations Director in maintaining current business registrations, charitable solicitation registrations, and tax filings (990 coordination)</span></li>\n</ul>\n</li>\n<li><span style=\"font-size: 10pt; text-decoration: underline\">Internal Partnership &amp; Systems</span>\n<ul>\n<li><span style=\"font-size: 10pt\">Serve as a reliable financial resource and thought partner to Healthline, Movement Building, and Strategic Communications and Culture staff</span></li>\n<li><span style=\"font-size: 10pt\">Maintain and improve financial systems, workflows, and internal controls appropriate to the organization's size and risk profile</span></li>\n<li><span style=\"font-size: 10pt\">Support annual budget development in collaboration with the Finance and Operations Director and Directors</span></li>\n<li><span style=\"font-size: 10pt\">Participate in the annual policy review (compensation, reimbursement, stipend, etc.) process by providing relevant financial analysis</span></li>\n</ul>\n</li>\n</ol>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt; text-decoration: underline\">What We Are Looking For</span></p>\n<p><span style=\"font-size: 10pt\">As ACCESS RJ attempts to practice anti-racist and values aligned hiring practices, we do not require a college degree or an explicit number of years experience with certain skills. We acknowledge that individuals develop skills in a variety of ways and that many folks, particularly women, trans, non-binary folks and Black, Indigenous and People of color might hesitate to apply unless they meet all the “qualifications”. To that end, ACCESS acknowledges that experience and qualifications can be developed through personal and professional experiences , paid and non-paid opportunities, and, of course, through lived experience.</span></p>\n<ol>\n<li><span style=\"font-size: 10pt\">Belief in, commitment to, and deep understanding of the reproductive justice framework, and familiarity and comfort with sexual and reproductive health issues, particularly abortion.</span></li>\n<li><span style=\"font-size: 10pt\">Proactivity--a self motivated, resourceful, creative individual who has demonstrated ability to be well-organized, and work independently, with the proven ability to multitask, set work priorities, track projects and meet deadlines.</span></li>\n<li><span style=\"font-size: 10pt\">Commitment to working in a People of Color-led, community-based, non-profit organization, and invested in fostering a trauma-informed model of community care within ACCESS RJ.Strong interpersonal skills and ability to create positive, long-term working relationships; demonstrates tact, dependability, diplomacy and flexibility with diverse constituents, including colleagues, families, legislatures, coalition partners, staff and community members.</span></li>\n<li><span style=\"font-size: 10pt\">Radical compassion for underserved communities; and strong emotional intelligence to understand the impact our work has on these communities.</span></li>\n<li><span style=\"font-size: 10pt\">An enthusiastic and positive attitude.</span></li>\n<li><span style=\"font-size: 10pt\">A deep commitment to personal wellness with a strong level of self awareness for self-care.</span></li>\n<li><span style=\"font-size: 10pt\">Experience in abortion funding, mutual aid, and or/practical support organizations. </span></li>\n</ol>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt; text-decoration: underline\">Bonus Qualifications</span></p>\n<ol>\n<li><span style=\"font-size: 10pt\">Personal experience with abortion, adoption, and/or parenting.</span></li>\n<li><span style=\"font-size: 10pt\">3–5 years of financial management experience, including direct responsibility for grants compliance and restricted fund accounting</span></li>\n<li><span style=\"font-size: 10pt\">Demonstrated proficiency in QuickBooks, Ramp, and/or equivalent accounting software</span></li>\n<li><span style=\"font-size: 10pt\">Strong working knowledge of GAAP </span></li>\n<li><span style=\"font-size: 10pt\">Experience managing grant budgets and preparing financial reports for foundation and government funders</span></li>\n<li><span style=\"font-size: 10pt\">Comfort with payroll processing and benefits administration in coordination with a third-party processor</span></li>\n<li><span style=\"font-size: 10pt\">Exceptional attention to detail, organizational skills, and ability to manage multiple deadlines simultaneously</span></li>\n<li><span style=\"font-size: 10pt\">Ability to communicate financial information clearly to non-financial staff and leadership</span></li>\n<li><span style=\"font-size: 10pt\">Experience with ACCESS’ programs, as a volunteer, intern, or caller.</span></li>\n<li><span style=\"font-size: 10pt\">Please note, a college degree is NOT required.</span></li>\n</ol>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt; text-decoration: underline\">Hours and Location </span></p>\n<p><span style=\"font-size: 10pt\">This position is full-time and fully remote within the State of California. ACCESS RJ currently operates on a staggered 4-Day workweek. All staff work a M-TH or T-F schedule, which will be established upon hire.  All ACCESS RJ employees are required to be based in the state of California. ACCESS RJ meets twice annually for in-person staff retreats and attendance is required. Other local or national travel opportunities are available pending staff’s interest and availability. Flexibility to work some nights or weekends required.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt; text-decoration: underline\">Compensation</span></p>\n<p><span style=\"font-size: 10pt\">ACCESS RJ is committed to pay transparency. In 2025, </span><span style=\"font-size: 10pt\">we implemented a Fixed Salary Policy. This policy, implemented to foster transparency, equity, and non-hierarchical leadership, sets predetermined salaries based solely on job titles and the work expected within each role. This approach ensures fair and consistent compensation across our organization. </span><span style=\"font-size: 10pt\">  The Finance &amp; Grants Manager position(s) is an exempt, full-time position with an annual salary of $89,610. </span><span style=\"font-size: 10pt; font-style: italic\"> </span></p>\n<p><span style=\"font-size: 10pt\">ACCESS RJ offers a generous benefits package including health, vision, dental and life insurance with no share-of-cost for the employee, a 401(k) plan with 5% employer match, 15 days of paid vacation in the first 2 years of employment and 20 days of paid vacation after the first 2 years of employment, paid sick/wellness time, family and medical leave, a wellness stipend, and opportunities for professional development and growth. </span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt; text-decoration: underline\">Physical Demands</span></p>\n<p><span style=\"font-size: 10pt\">The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Must be able to clearly communicate with others to understand them and to be understood.</span></li>\n<li><span style=\"font-size: 10pt\">Must be able to read and compose documents so that their intent is easily understood.</span></li>\n<li><span style=\"font-size: 10pt\">Must be able to lift at least ten pounds from the floor to four (4) feet above the floor.</span></li>\n<li><span style=\"font-size: 10pt\">Must be able to effectively use a computer and telephone to conduct business.</span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-style: italic\">ACCESS RJ is an equal opportunity employer. We seek to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As a reproductive justice organization, ACCESS RJ is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrants and refugees, low-income people, LGBQ+ and trans people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We strongly encourage people from these communities to apply.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 14pt; text-decoration: underline\">About ACCESS RJ</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt\">Mission</span></p>\n<p><span style=\"font-size: 10pt\">ACCESS RJ removes barriers to sexual and reproductive health care and builds the power of Californians to demand health, justice, and dignity.  </span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt\">Vision</span></p>\n<p><span style=\"font-size: 10pt\">At ACCESS RJ, we are building towards a future where all people in California have the freedom and resources necessary to make empowered and dignified decisions about their sexual and reproductive health, including the decision to have an abortion, without shame or stigma and regardless of their race, religion, immigration or economic status.  A future where Black, Indigenous, People of Color (BIPOC) and queer communities trust themselves; are trusted; and have the social, political, and economic power to sustain their communities and to build the families they desire, chosen and biological. Join us in the fight for Reproductive Justice!</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 12pt\">Values</span><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 10pt\">This set of values makes up ACCESS RJ’s cultural container. These are the values we intentionally uphold internally and externally. While we do not prioritize any of these values over one another, we explicitly want to name that Anti-Racism is at the center of all actions the organization takes.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 10pt\">ANTI-RACISM-</span><br><span style=\"font-size: 10pt\">We commit to a culture grounded in anti-racism and challenging anti-blackness. This will require us to be bold and brave, and we expect and welcome discomfort, understanding this to be a necessary part of the process which will lead to an expansion of thinking and organizational growth. This commitment must be followed up with actions to ensure we are aligning to our values through all levels.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 10pt\">ACCOUNTABILITY-</span><br><span style=\"font-size: 10pt\">We believe in accountability where we take responsibility for our actions and that when harm occurs, it is addressed in a timely manner. We understand that accountability is a key component of growth and building trust.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 10pt\">CLARITY and SPECIFICITY-</span><span style=\"font-size: 10pt\"> We seek a culture of clarity where we all have a clear understanding of roles, responsibilities and other organizational processes. If we aren’t sure, we commit to asking for clarity. We also commit to being more specific, explicit and inclusive in our language and to avoid vagueness which can lead to misalignment. We commit to defining the key terms most important to us.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 10pt\">COLLABORATION-</span><span style=\"font-size: 10pt\"> We commit to a culture of collaboration that brings us together to contribute our expertise in service of our mission and vision. We believe that collaboration helps us find better solutions to problems and learn from each other.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 10pt\">COMPASSION-</span><span style=\"font-size: 10pt\"> We commit to compassion towards one another and to ourselves. When mistakes are made, because they will be, we will remain open-minded and be compassionate to ourselves and each other as a way towards growth.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 10pt\">LEARNING-</span><br><span style=\"font-size: 10pt\">We commit to a culture of continuous learning. This includes creating an environment where it’s okay to make mistakes as long as we are learning from past patterns and actions so that we can be better for the future.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 10pt\">RESPECT-</span><span style=\"font-size: 10pt\"> We have a shared goal and while there may be a difference in how we get there, we are open to learning. This means respecting all voices, perspectives, lived experiences, work styles and communication styles.</span></p>\n<p><span style=\"color: rgb(86, 23, 63); font-size: 10pt\">TRUST-</span><span style=\"font-size: 10pt\"> We believe in trust that is not situational and/or conditional. Trust in each other's individual gifts and in other’s ability to own their work and responsibilities.</span></p>",
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