LTIS Administrator

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  "last_changed_at": "2026-05-30T05:45:11.686Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "San Juan, 250606, Trinidad and Tobago",
    "city": "San Juan",
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    "confidence": 0.8
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  "salary_max": null,
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  "inferred_at": "2026-06-06T10:13:04.935Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "San Juan, 250606, Trinidad and Tobago",
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{
  "list_job": {
    "id": "250",
    "isRemote": null,
    "location": {
      "city": "San Juan",
      "state": null
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18923",
    "locationType": "0",
    "jobOpeningName": "LTIS Administrator",
    "departmentLabel": "Long Term Insurance Services",
    "employmentStatusLabel": "Probation"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "San Juan",
      "state": null,
      "postalCode": "250606",
      "addressCountry": "Trinidad and Tobago"
    },
    "datePosted": "2026-05-14",
    "atsLocation": {
      "city": null,
      "state": null,
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    "description": "<p><span style=\"font-weight: bold\"><span>Job Summary</span></span></p>\n<p><span style=\"font-weight: bold\"><br></span><br></p>\n<p><span>To enhance the effectiveness of the General Manager – Long Term Insurance Services and the overall Unit by providing high-level executive, administrative and operational support. The Executive Assistant ensures the smooth day-to-day functioning of the GM's office, protects the GM's time and attention, coordinates internal and external engagements, and serves as a discreet, reliable point of contact between the GM and internal stakeholders, brokers, vendors, regulators and clients.</span></p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Primary Responsibilities:</span></span><span>         </span></p>\n<p><span>                                                                                                 </span></p>\n<p><span style=\"font-weight: bold\"><span>Calendar &amp; Diary Management:</span></span></p>\n<ol>\n<li><br><span>Maintain the General Manager's appointment schedule; schedule internal and external meetings.</span></li>\n<li><br><span>Coordinate meetings with other General Managers, Team Leaders, staff, Branch Managers, Agency Managers, brokers, consultants and clients.</span></li>\n<li><br><span>Book meeting rooms and manage all associated logistics (dial-in details, materials, refreshments where required).</span></li>\n<li><br><span>Proactively manage scheduling conflicts; reschedule and re-prioritise as direction from the GM requires.</span></li>\n<li><br><span>Maintain visibility of the GM's whereabouts and availability for the immediate team.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Inbox &amp; Correspondence Management:</span></span></p>\n<ol>\n<li><br><span>Triage the GM's inbox; flag priority items, filter routine matters and surface time-sensitive correspondence.</span></li>\n<li><br><span>Draft email responses on behalf of the GM for review, or send directly under delegated authority where appropriate.</span></li>\n<li><br><span>Read, research, and route incoming correspondence; bring decisions and information items to the GM's attention with appropriate context.</span></li>\n<li><br><span>Draft letters, memoranda and selected documents on behalf of the GM.</span></li>\n<li><br><span>Follow up on correspondence sent to and from the office of the General Manager and Financial Management.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Gatekeeping &amp; Stakeholder Interface:</span></span></p>\n<ol>\n<li><br><span>Screen incoming calls, walk-in visitors and meeting requests directed at the GM.</span></li>\n<li><br><span>Politely defer, redirect or decline low-priority asks; protect the GM's focus time without damaging relationships.</span></li>\n<li><br><span>Provide appropriate responses to the CEO, General Managers and other senior stakeholders in respect of pertinent queries and requests for information.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Meeting Preparation, Minutes &amp; Action Tracking:</span></span></p>\n<ol>\n<li><br><span>Prepare briefing packs and pre-reads ahead of broker meetings, board sessions, executive committee meetings and key external engagements.</span></li>\n<li><br><span>Attend meetings as required; capture and summarise minutes.</span></li>\n<li><br><span>Create, distribute and follow up on action items to ensure execution.</span></li>\n<li><br><span>Maintain a running action-item and commitment tracker across all active workstreams – capturing both commitments made by the GM and outstanding items owed to him by internal teams, brokers, vendors and external counterparties.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Credit Card &amp; Expense Management:</span></span></p>\n<ol>\n<li><br><span>Completion of monthly credit card reports for submission to the CEO's office.</span></li>\n<li><br><span>Credit card and monthly expense filings and vehicle expenses for internal accounting requirements; flag anomalies, duplicate charges and reconciliation gaps.</span></li>\n</ol>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Vendor, Broker &amp; External Party Liaison:</span></span></p>\n<ol>\n<li><br><span>Follow up with brokers, vendors, consultants and other external parties on outstanding items, confirmations and scheduled deliverables.</span></li>\n<li><br><span>Confirm receipt of submissions and book follow-up engagements.</span></li>\n<li><br><span>Maintain a contacts register of key external counterparties used by the GM.</span></li>\n</ol>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Travel &amp; Logistics Coordination:</span></span></p>\n<ol>\n<li><br><span>Co-ordination of travel arrangements for the General Manager (flights, hotel accommodation, ground transport, visas and itineraries).</span></li>\n<li><br><span>Prepare detailed travel itineraries with meeting schedules, contact details and supporting documents.</span></li>\n<li><br><span>Reconcile travel expenses post-trip.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Event Coordination:</span></span></p>\n<ol>\n<li><br><span>Co-ordinate team offsites, client and broker entertainment, board prep sessions and unit events.</span></li>\n<li><br><span>Manage logistics, invitations, venues, catering and post-event follow-up.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Onboarding &amp; Offboarding – LTIS Unit:</span></span></p>\n<ol>\n<li><br><span>Co-ordinate IT access, system provisioning and induction briefings for new hires within the LTIS unit.</span></li>\n<li><br><span>Manage offboarding administration for departing staff, including access revocation and asset return.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Procurement &amp; Office Supplies:</span></span></p>\n<ol>\n<li><br><span>Manage procurement of office supplies, stationery, corporate gifts and other routine requirements for the GM's office.</span></li>\n<li><br><span>Liaise with internal procurement and approved vendors as required.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Records, Filing &amp; Confidentiality:</span></span></p>\n<ol>\n<li><br><span>Devise, modify and maintain an effective filing system for files, records and confidential documents – physical and electronic – for ease of reference and retrieval.</span></li>\n<li><br><span>Handle privileged, sensitive and without-prejudice material relating to broker disputes, ex-gratia settlements, claims correspondence and consultancy engagements with strict discretion.</span></li>\n<li><br><span>Maintain customer (internal and external) confidence; protect operations by keeping selected information confidential.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Invoice &amp; Voucher Processing:</span></span></p>\n<ol>\n<li><br><span>Preparation of vouchers and follow up on invoices for settlement related to the GM's office.</span></li>\n<li><br><span>Liaise with Financial Management to ensure timely processing.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Personal &amp; Discretionary Support:</span></span></p>\n<ol>\n<li><br><span>Handle personal banking, errands and discretionary tasks for the General Manager as required.</span></li>\n<li><br><span>Manage personal calendar items where requested.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Attendance &amp; Property Logs:</span></span></p>\n<ol>\n<li><br><span>Preparing attendance log for staff and external stakeholders in conjunction with Corp Relations for MLCL vacation properties for review and approval by the CEO.</span></li>\n</ol>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span>Secondary Responsibilities:</span></span><span>                                                                                                     </span></p>\n<ol>\n<li><br><span>Perform other job-related duties and activities as requested.</span></li>\n</ol>\n<p><br><br></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Education</span></p>\n<p><span style=\"font-size: 12pt\">Minimum 5 CSEC passes inclusive of Grade 1 or 2  in Mathematics and English A and</span></p>\n<p><span style=\"font-size: 12pt\">6 CAPE passes (full certificate) or an equivalent diploma or professional certificate. </span></p>\n<p><span style=\"font-size: 12pt\">Degree in Business Administration, Management, or a related discipline.</span></p>\n<p><span style=\"font-size: 12pt\">Tertiary level qualifications in administration e.g. Advanced Diploma of Association of Business Executives, or Advanced Diploma of the Institute of Administrative Management is an asset</span></p>\n<p><span style=\"font-size: 12pt\">LOMA Examination passes is an asset.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Experience</span></p>\n<p><span style=\"font-size: 12pt\">Five - Ten (5-10) years experience in a similar role </span></p>\n<p><br></p>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><em><span style=\"font-weight: bold\">Please note that our recruitment and selection policy requires you to present a police certificate of character no older than 6 months from the date of stamp.</span></em></span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><em><span style=\"font-weight: bold\">We thank you for your application. However, only if you have been short-listed, you will be contacted.</span></em></span></p>",
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    "departmentId": "18923",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "LTIS Administrator",
    "departmentLabel": "Long Term Insurance Services",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://maritimefinancial.bamboohr.com/careers/250",
    "employmentStatusLabel": "Probation"
  }
}