Accounts Payable Administrator

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    "requisitionDescription": "<div><div><div><div><div><div><div><div><div><div><div><div style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;border:none;border-top:solid windowtext 1.0pt;padding:1.0pt 0in 0in 0in;' id=\"isPasted\"><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;border:none;padding:0in;'><strong><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Function</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;border:none;padding:0in;'><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Coordinates the timely processing of all trade and freight invoices and disbursement requests, ensuring accuracy, compliance, and strong internal controls. &nbsp;Maintains ongoing communication with Purchasing, Treasury, and Supply Chain to support precise payment execution and audits employee travel and expense statements for policy compliance. &nbsp;Proactively identifies and implements continuous improvement opportunities within Accounts Payable by leveraging best practices, automation tools, and AI-driven solutions to enhance efficiency and accuracy. &nbsp; &nbsp; &nbsp;</span></p></div><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;border:none;padding:0in;'><strong><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Duties and Responsibilities</span></strong></p><div style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in;'><ol><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Prepares weekly trade invoices and disbursement requests, ensuring proper ledger accounts, receiving and approvals.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Investigates unused PO receipts and open credits.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Interacts with vendors, purchasing, and receiving departments for information and problem resolution for trade payables.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Monitors freight invoices for accuracy to comply with rate contracts and interacts with distribution to resolve discrepancies.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Prepares freight invoices for entry into accounts payable system with correct vendor number and account codes.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Processes freight invoices and trade invoices into accounts payable system.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Processes all &ldquo;Collect&rdquo; and &ldquo;Rea Truck&rdquo; shipments into the system.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Generates cash requirement reports, verifies for accuracy against invoices and processes checks for freight and trade payables.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Requests and supplies proof of delivery on vendor shipments as necessary.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Audits manual travel and expense statements per company policy and processes for payment.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Processes accounts payable wires into accounts payable system.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Manages records storage at outside facility.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Performs other basic administrative duties associated with accounts payable.</span></li><li><span style='font-family:\"Arial\",sans-serif;font-size:15px;'>Proactively evaluates existing Accounts Payable processes and recommends improvements, including the integration of automation, AI-enabled tools, and other technology solutions to streamline workflows, reduce manual effort, and enhance reporting accuracy.</span></li></ol><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;border:none;padding:0in;'><strong><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>&nbsp;</span></strong></p></div><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Position Specifications</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Associate&rsquo;s degree in Accounting or related field preferred.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Two (2) years of experience in assisting Accounting and/or Finance departments.&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Ability to use MFG-Pro and Microsoft Office.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>Knowledge of current trends in financial process automation and digital transformation within Accounts Payable preferred.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Arial\",sans-serif;'>In Office Position - Monday through Friday - 8 hours/day</span></p></div></div></div></div></div></div></div></div></div></div></div>\n",
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