Administrative Assistant - Part Time 20 hours week

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    "url": "https://careers-pvm.icims.com/jobs/2527/administrative-assistant---part-time-20-hours-week/job",
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    "title": "Administrative Assistant - Part Time 20 hours week",
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    "datePosted": "2026-04-13T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our team as the <em><strong>Administrative Assistant at The Village of Oakman Manor, Detroit Michigan. </strong></em> We invite you to help us create new possibilities for quality living for the seniors we serve.</p>\n<p> </p>\n<p>The Administrative Assistant is responsible for providing administrative, clerical and project support in a professional and confidential manner. Excellent opportunity for a team player with customer service and administrative experience.  Experience working in senior housing industry plus.</p>\n<p> </p>\n<p><strong>To expedite interest, visit www.pvm.org and upload your resume AND complete application, including compensation expectations. </strong></p>\n<h2>Responsibilities</h2>\n<p>1. Organizes, directs and/or manages departmental functions including reception, telephone communication system and mail distribution.</p>\n<p>2. Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.</p>\n<p>3. Accumulates, maintains, verifies and reports data, statistics and research.</p>\n<p>4. Assists with collection of rent and execution of monthly certification process of resident.</p>\n<p>5. Composes, prepares, monitors and responds to correspondence.</p>\n<p>6. Directs and assists residents, families, business invitees and staff.</p>\n<p>7. Schedules and maintains appointments and calendars.</p>\n<p>8. Creates and maintains filing system.</p>\n<p>9. Responds to inquiries and provides information regarding the Village.</p>\n<p>10. Scheduled and conducts Village tours.</p>\n<p>11. Establishes and maintains resident (and prospect) records including but not limited to:</p>\n<ul>\n <li> Filing</li>\n <li> Revising and updating records, charts, etc.</li>\n <li> Gathering required data and documentation</li>\n <li> Data input</li>\n</ul>\n<p>12. Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.</p>\n<p>13. Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues.</p>\n<p>14. Maintains maintenance work orders.</p>\n<p>15. Coordinates special events as assigned by the Adminstrator.</p>\n<p>16. Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.</p>\n<p>17. Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability.</p>\n<p>18. Attends and participates in all appropriate departmental/Village meetings, training and development opportunities.</p>\n<p>19. Embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership.</p>\n<p>20. Follows established policies and procedures including but not limited to:</p>\n<p> Presbyterian Village employment policies and procedures</p>\n<p> Departmental policies and procedures</p>\n<p> Safety policies and procedures</p>\n<p> Federal, state and local regulations</p>\n<p>21. Performs any and all other duties and/or tasks as assigned or requested.</p>\n<p> </p>\n<h2>Qualifications</h2>\n<p><strong>Education/Formal Training:</strong></p>\n<ul>\n <li>High School Diploma or General Education Diploma (GED) </li>\n <li> Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience.</li>\n <li> Computer literate (letters, newsletters, email, Zoom/Teams).</li>\n <li> Trained as Certified Occupancy Specialist at HUD or MSHDA villages, a plus </li>\n <li> Affordable housing property management software if working at a HUD or MSHDA governed village, a plus.</li>\n <li> Math aptitude generally commensurate with some college level education or equivalent experience.</li>\n</ul>\n<p><strong>Certificates & Licenses:</strong></p>\n<ul>\n <li>HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position.</li>\n <li>Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors.</li>\n</ul>\n<p><strong>Previous Experience:</strong></p>\n<ul>\n <li>One to three years’ related professional business office experience or equivalent combination of educational experience. </li>\n <li> Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD.</li>\n</ul>\n<p><strong>Computer Skills:</strong></p>\n<ul>\n <li>Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email.</li>\n <li>HUD or MSHDA governed village: Affordable housing property management software, a plus.</li>\n</ul>\n<p><strong>To expedite interest, visit www.pvm.org and upload your resume AND complete application, including compensation expectations. </strong></p>",
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          "postalCode": "48238",
          "addressRegion": "MI",
          "streetAddress": "14000 Woodrow Wilson",
          "addressCountry": "US",
          "addressLocality": "Detroit",
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