Fleet Administrator

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  "location": {
    "raw": "Joliet, IL, 60435",
    "city": "Joliet",
    "region": "IL",
    "country": "United States",
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  "detail": {
    "url": "https://mahoneyenvironmentalsolutions.applytojob.com/apply/jobs/details/CEA8CCh291?&",
    "heading": "Primary Duties: Prepare and submit accurate quarterly IFTA fuel tax reports for multiple jurisdictions. Maintain detailed records of fuel purchases, mileage, and other relevant data required for IFTA reporting. Assist in providing documentation and information during IFTA audits and reviews. Monitor fuel tax regulations, ensure adherence to regulatory requirements and company policies. Act as a liaison between drivers, management, and fuel vendors to obtain necessary data for reporting purposes. Address any issues related to IFTA compliance, invoicing and coding promptly to contribute to the development of more efficient workflows. Analyze fuel consumption, mileage data, billing activities, coding trends and invoice processing status to identify trends and potential areas for improvement. Review and process invoices related to fleet services, ensuring accuracy and completeness. Maintain detailed records of invoices, bills, and coding information, both electronically and physically. Coordinate with internal departments and external vendors to clarify billing details, resolve disputes, and ensure timely payments. Stay current on all safety trainings and follow all safety rules and procedures Performs other related duties as assigned. Requirements: High school Diploma or GED equivalent required. Valid IL drivers license with clean driving record. At least two years of related experience with IFTA compliance, invoicing, billing or reporting requirements preferably in a fleet management or other administrative role.  Excellent communication skills and ability to work effectively in a team environment. Excellent time management and organizational skills with attention to detail.  Proficient with Microsoft Office Suite or related software. Prolonged periods of sitting at a desk and working on a computer.  Must be able to lift up to 15 pounds at time. Exposure to strong used cooking oil odors.  All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law. \",\n \"datePosted\": \"2026-06-06\",\n \"validThrough\": \"2026-09-04\",\n \"employmentType\": \"TEMPORARY\",\n \"hiringOrganization\": {\n \"@type\": \"Organization\",\n \"name\": \"Mahoney Environmental Solutions, LLC\",\n \"sameAs\": \"https:\\/\\/www.mahoneyes.com\\/\",\n \"logo\": \"https:\\/\\/s3.amazonaws.com\\/resumator\\/customer_20220429153340_GDBEIOVVPUJVSKJN\\/logos\\/20220729142235_MahoneyLogo.png\"\n },\n \"jobLocation\": {\n \"@type\": \"Place\",\n \"address\": {\n \"@type\": \"PostalAddress\",\n \"addressLocality\": \"Joliet\",\n \"addressRegion\": \"IL\",\n \"postalCode\": \"60435\"\n }\n },\n \"experienceRequirements\": \"Entry Level\",\n \"uniqueJobCode\": \"job_20260606000748_JYO16L2FPDENAHAN\"\n}\n « Back to Jobs\n Mahoney Environmental Solutions, LLC\n Fleet Administrator",
    "html_title": "JazzHR » Job Listings",
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    "description_html": "<br><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"color:#0c0c0c;\">Come join our Mahoney Environmental team as a Fleet Administrator in Joliet, IL. The Fleet Administrator works with various vendors and systems to ensure accurate reporting and compliance with all regulations. The Fleet Administrator is responsible for maintaining accurate records of vehicles, assisting with asset disposal and transfer process and managing documentation and records as needed.  <br><br>Starting hourly rate: $23-$25 an hour</span></span></span><h1 style=\"margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><u><span style=\"color:#0c0c0c;\">Primary Duties:</span></u></span></span></h1><ul><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Prepare and submit accurate quarterly IFTA fuel tax reports for multiple jurisdictions.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Maintain detailed records of fuel purchases, mileage, and other relevant data required for IFTA reporting.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Assist in providing documentation and information during IFTA audits and reviews.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Monitor fuel tax regulations, ensure adherence to regulatory requirements and company policies.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Act as a liaison between drivers, management, and fuel vendors to obtain necessary data for reporting purposes.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Address any issues related to IFTA compliance, invoicing and coding promptly to contribute to the development of more efficient workflows.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Analyze fuel consumption, mileage data, billing activities, coding trends and invoice processing status to identify trends and potential areas for improvement.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Review and process invoices related to fleet services, ensuring accuracy and completeness.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Maintain detailed records of invoices, bills, and coding information, both electronically and physically.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Coordinate with internal departments and external vendors to clarify billing details, resolve disputes, and ensure timely payments.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Stay current on all safety trainings and follow all safety rules and procedures</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Performs other related duties as assigned. </span></span></span></span></span></li></ul><div style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><u><span style=\"color:#0c0c0c;\">Requirements:</span></u></span></span></div><ul><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">High school Diploma or GED equivalent required.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Valid IL drivers license with clean driving record.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">At least two years of related experience with IFTA compliance, invoicing, billing or reporting requirements preferably in a fleet management or other administrative role. </span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Excellent communication skills and ability to work effectively in a team environment.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Excellent time management and organizational skills with attention to detail. </span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Proficient with Microsoft Office Suite or related software.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Prolonged periods of sitting at a desk and working on a computer. </span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Must be able to lift up to 15 pounds at time.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Exposure to strong used cooking oil odors. </span></span></li></ul><p><em>All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law. </em></p>",
    "description_text": "Come join our Mahoney Environmental team as a Fleet Administrator in Joliet, IL. The Fleet Administrator works with various vendors and systems to ensure accurate reporting and compliance with all regulations. The Fleet Administrator is responsible for maintaining accurate records of vehicles, assisting with asset disposal and transfer process and managing documentation and records as needed.\nStarting hourly rate: $23-$25 an hour Primary Duties:\n Prepare and submit accurate quarterly IFTA fuel tax reports for multiple jurisdictions.\n Maintain detailed records of fuel purchases, mileage, and other relevant data required for IFTA reporting.\n Assist in providing documentation and information during IFTA audits and reviews.\n Monitor fuel tax regulations, ensure adherence to regulatory requirements and company policies.\n Act as a liaison between drivers, management, and fuel vendors to obtain necessary data for reporting purposes.\n Address any issues related to IFTA compliance, invoicing and coding promptly to contribute to the development of more efficient workflows.\n Analyze fuel consumption, mileage data, billing activities, coding trends and invoice processing status to identify trends and potential areas for improvement.\n Review and process invoices related to fleet services, ensuring accuracy and completeness.\n Maintain detailed records of invoices, bills, and coding information, both electronically and physically.\n Coordinate with internal departments and external vendors to clarify billing details, resolve disputes, and ensure timely payments.\n Stay current on all safety trainings and follow all safety rules and procedures\n Performs other related duties as assigned.\n Requirements:\n High school Diploma or GED equivalent required.\n Valid IL drivers license with clean driving record.\n At least two years of related experience with IFTA compliance, invoicing, billing or reporting requirements preferably in a fleet management or other administrative role.\n Excellent communication skills and ability to work effectively in a team environment.\n Excellent time management and organizational skills with attention to detail.\n Proficient with Microsoft Office Suite or related software.\n Prolonged periods of sitting at a desk and working on a computer.\n Must be able to lift up to 15 pounds at time.\n Exposure to strong used cooking oil odors.\n All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.",
    "jsonld_jobposting": {
      "url": "https://mahoneyenvironmentalsolutions.applytojob.com/apply/CEA8CCh291/Fleet-Administrator",
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      "title": "Fleet Administrator",
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      "datePosted": "2026-06-06",
      "description": "<br><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"color:#0c0c0c;\">Come join our Mahoney Environmental team as a Fleet Administrator in Joliet, IL. The Fleet Administrator works with various vendors and systems to ensure accurate reporting and compliance with all regulations. The Fleet Administrator is responsible for maintaining accurate records of vehicles, assisting with asset disposal and transfer process and managing documentation and records as needed.  <br><br>Starting hourly rate: $23-$25 an hour</span></span></span><h1 style=\"margin-left:8px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><u><span style=\"color:#0c0c0c;\">Primary Duties:</span></u></span></span></h1><ul><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Prepare and submit accurate quarterly IFTA fuel tax reports for multiple jurisdictions.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Maintain detailed records of fuel purchases, mileage, and other relevant data required for IFTA reporting.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Assist in providing documentation and information during IFTA audits and reviews.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Monitor fuel tax regulations, ensure adherence to regulatory requirements and company policies.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Act as a liaison between drivers, management, and fuel vendors to obtain necessary data for reporting purposes.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Address any issues related to IFTA compliance, invoicing and coding promptly to contribute to the development of more efficient workflows.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Analyze fuel consumption, mileage data, billing activities, coding trends and invoice processing status to identify trends and potential areas for improvement.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Review and process invoices related to fleet services, ensuring accuracy and completeness.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Maintain detailed records of invoices, bills, and coding information, both electronically and physically.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Coordinate with internal departments and external vendors to clarify billing details, resolve disputes, and ensure timely payments.</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Stay current on all safety trainings and follow all safety rules and procedures</span></span></span></span></span></li><li style=\"margin-left:8px;margin-bottom:4px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"line-height:120%;\"><span style=\"color:#44546a;\"><span style=\"line-height:120%;\">Performs other related duties as assigned. </span></span></span></span></span></li></ul><div style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><u><span style=\"color:#0c0c0c;\">Requirements:</span></u></span></span></div><ul><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">High school Diploma or GED equivalent required.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Valid IL drivers license with clean driving record.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">At least two years of related experience with IFTA compliance, invoicing, billing or reporting requirements preferably in a fleet management or other administrative role. </span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Excellent communication skills and ability to work effectively in a team environment.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Excellent time management and organizational skills with attention to detail. </span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Proficient with Microsoft Office Suite or related software.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Prolonged periods of sitting at a desk and working on a computer. </span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Must be able to lift up to 15 pounds at time.</span></span></li><li style=\"margin-top:3px;margin-left:16px;\"><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Exposure to strong used cooking oil odors. </span></span></li></ul><p><em>All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law. </em></p>",
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