Administrative Events Specialist

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    "raw": "Houston, Texas, 77080, United States",
    "city": "Houston",
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  "inferred_at": "2026-06-06T10:20:26.308Z",
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    "location": {
      "city": "Houston",
      "state": "Texas",
      "postalCode": "77080",
      "addressCountry": "United States"
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    "datePosted": "2026-01-15",
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    "description": "<p>We are seeking a highly organized, dependable, and detail-oriented Administrative Events Specialist to join our team. This role is administratively focused, with responsibility for coordinating and supporting a wide range of internal and external events on behalf of the President and CEO. The ideal candidate is a strong administrator, someone who thrives on organization, follow-through, documentation, and process, while also bringing creativity and composure to event execution.</p>\n<p> </p>\n<p>This position plays a critical role in ensuring seamless planning, coordination, execution, and post-event evaluation, while also providing ongoing administrative support across executive and cross-functional initiatives.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Key Responsibilities</span></p>\n<p><br></p>\n<p><em><span style=\"font-weight: bold\">Administrative &amp; Operational Support </span></em></p>\n<ul>\n<li>Provide comprehensive administrative support to the Executive Assistant, including document management, scheduling, meeting coordination, and report preparation</li>\n<li>Maintain accurate records, files, timelines, budgets, and event documentation</li>\n<li>Track approvals, deadlines, and workflows to ensure timely completion of tasks</li>\n<li>Manage vendor contracts, invoices, and expense reconciliation related to events</li>\n<li>Maintain organized inventories for event supplies, materials, and décor</li>\n<li>Support administrative projects and initiatives</li>\n<li>Handle sensitive information with professionalism and discretion</li>\n</ul>\n<p> </p>\n<p><em><span style=\"font-weight: bold\">Event Coordination &amp; Logistics</span></em></p>\n<ul>\n<li>Plan, organize, and execute multiple internal and external events, sometimes concurrently, with a strong emphasis on logistics and execution</li>\n<li>Develop event timelines, budgets, layouts, and run-of-show documents</li>\n<li>Coordinate vendors, venues, catering, décor, and equipment</li>\n<li>Oversee event setup, execution, and breakdown, remaining calm and solutions-focused under pressure</li>\n<li>Capture event highlights for internal communications and social media</li>\n<li>Conduct post-event evaluations and provide summaries, documentation, and recommendations</li>\n</ul>\n<p><br><br></p>\n<p><em><span style=\"font-weight: bold\">Communication &amp; Collaboration</span></em></p>\n<ul>\n<li>Serve as a professional point of contact for vendors, employees, and stakeholders</li>\n<li>Communicate clearly and effectively before, during, and after events</li>\n<li>Collaborate with leadership, marketing, and operations teams to ensure alignment and successful outcomes</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Qualifications &amp; Requirements</span></p>\n<ul>\n<li>Three (3) or more years of experience in an administrative, event coordination, marketing assistant, or similar support role</li>\n<li>Strong administrative skillset with exceptional organization, documentation, and follow-through</li>\n<li>Proven ability to manage multiple priorities and deadlines simultaneously</li>\n<li><span style=\"font-weight: bold\">Excellent written and verbal communication skills</span></li>\n<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)</li>\n<li>Experience with Canva or similar design tools is a plus</li>\n<li>Strong attention to detail and ability to maintain confidentiality</li>\n<li><span style=\"font-weight: bold\">Bilingual in English/Spanish required</span></li>\n<li><span style=\"font-weight: bold\">Weekend availability required for events</span></li>\n<li>Event or corporate environment experience strongly preferred</li>\n<li>Passion for delivering high-quality service and professional experience</li>\n</ul>",
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