Contracts & Relations Officer

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    "id": "770",
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    "location": {
      "city": "Findel",
      "state": "Grand Duchy of Luxembourg"
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    "departmentLabel": "Investment Administration",
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    "location": {
      "city": "Findel",
      "state": "Grand Duchy of Luxembourg",
      "postalCode": "L-1748",
      "addressCountry": "Luxembourg"
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    "datePosted": "2026-05-18",
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    "description": "<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\"><span>About Utmost International</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Utmost International is a leading provider of insurance-based wealth solutions operating across the UK, Europe, Latin America, Asia, and the Middle East. Its solutions are largely based on unit-linked insurance policies, serving the needs of affluent, high net worth (HNW), and ultra-high net worth (UHNW) individuals.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\"><span>About Utmost Luxembourg S.A.</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Sitting at the crossroads of private banking, asset management, and insurance, we operate in a well-established and fast-growing division of the financial services industry. Our dynamic international team of 450+ experienced wealth structuring specialists, subject-matter and technical experts consists of 50 different nationalities, speaking over 30 languages. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">We are a diverse and inclusive organisation driven by a values-based culture that promotes excellence, ambition, and innovation. We invest in talented teams who develop their expertise, curated through support and training, and fostered through a people centred culture. Our people truly are our greatest asset!</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Your role – Are you ready for a challenge?</span></p>\n<p><span style=\"font-size: 10pt\">1. Onboarding of New Partners</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Lead and coordinate the end-to-end onboarding process of new third-party partners (distribution, investment  managers, custodians),</span></li>\n<li><span style=\"font-size: 10pt\">Ensure all documentation is collected and validated according to CAA and internal compliance standards,</span></li>\n<li><span style=\"font-size: 10pt\">Conduct risk-based initial due diligence assessments in collaboration with Legal, Investment and Compliance teams,</span></li>\n<li><span style=\"font-size: 10pt\">Prepare and present onboarding cases for internal approval and governance forums.</span></li>\n</ul>\n<p><span style=\"font-size: 10pt\">2. Ongoing Due Diligence &amp; Oversight</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Perform periodic due diligence reviews and maintain up-to-date risk assessments of all external partners. Ensure close follow up with partners on a regular basis,</span></li>\n<li><span style=\"font-size: 10pt\">Monitor partner performance and compliance with contractual obligations and regulatory expectations,</span></li>\n<li><span style=\"font-size: 10pt\">Escalate potential issues and contribute to mitigation plans,</span></li>\n<li><span style=\"font-size: 10pt\">Ensure adherence to Luxembourg regulatory requirements (CAA, IDD, AML/KYC etc) throughout the relationship lifecycle.</span></li>\n</ul>\n<p><span style=\"font-size: 10pt\">3. Contractual &amp; Operational Oversight</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Maintain and manage a central repository of partner agreements,</span></li>\n<li><span style=\"font-size: 10pt\">Support Legal and Compliance teams in drafting, updating, and reviewing partner agreements,</span></li>\n<li><span style=\"font-size: 10pt\">Support our partners in clients in regards to any queries arising.</span></li>\n</ul>\n<p><span style=\"font-size: 10pt\">4. Reporting &amp; Analytics</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Develop and maintain advanced Excel-based reports to track and report on partner response rates and review results,</span></li>\n<li><span style=\"font-size: 10pt\">Prepare regular internal reports, dashboards, and presentations for management and regulatory audits,</span></li>\n<li><span style=\"font-size: 10pt\">Ensure data integrity with the contractual data base, due diligence application as well as policy administration system and support regulatory reporting requests from the CAA and other authorities.</span></li>\n</ul>\n<p><span style=\"font-size: 10pt\">5. Cross-functional Collaboration</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Serve as a key liaison between internal teams (Legal, Risk, Compliance, Operations, Investments) and external partners,</span></li>\n<li><span style=\"font-size: 10pt\">Participate in internal governance forums and regulatory audits,</span></li>\n<li><span style=\"font-size: 10pt\">Maintain strong communication lines with key stakeholders across jurisdictions.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Your profile – Have you got what it takes to become our Contracts and Relations Officer?</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Bachelor’s or Master’s degree in Finance, Business, Law, or a related field,</span></li>\n<li><span style=\"font-size: 10pt\">2-3 years of experience in partner oversight, investment operations, or compliance within the Luxembourg life insurance or financial services sector,</span></li>\n<li><span style=\"font-size: 10pt\">Strong understanding of Luxembourg regulatory requirements, including those issued by the CAA, CSSF, and EU regulatory bodies (e.g., Solvency II, AML/CFT, IDD),</span></li>\n<li><span style=\"font-size: 10pt\">Experience working with or overseeing investment managers and custodian banks is highly preferred,</span></li>\n<li><span style=\"font-size: 10pt\">Demonstrated experience with contract management and third-party risk assessment.</span><br></li>\n</ul>\n<p><span style=\"font-size: 10pt\">Skills &amp; Competencies:</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Fluency in English and French (written and spoken) is mandatory. Knowledge of German and Italian is considered an advantage,</span><br></li>\n<li><span style=\"font-size: 10pt\">Excellent knowledge of MS Office – Excel, Word, PowerPoint is a must. Advanced Excel skills including pivot tables, data validation and reporting automation,</span></li>\n<li><span style=\"font-size: 10pt\">Strong analytical and problem-solving skills,</span></li>\n<li><span style=\"font-size: 10pt\">Excellent written and verbal communication with the ability to present complex information clearly,</span></li>\n<li><span style=\"font-size: 10pt\">Detail-oriented with the ability to manage multiple tasks and deadlines,</span></li>\n<li><span style=\"font-size: 10pt\">Familiarity with due diligence platforms is a plus.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><span>As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to gender, colour, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.</span></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><span> </span></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><span>Given the sensitive nature of our business, industry sector and the role as described, the selected candidate is required to provide a criminal record (Bulletin n°3 for Luxembourgish residents). This excerpt will be kept by Utmost Luxembourg S.A. in compliance with article 8-5 (2) of the law of 23 July 2016 and for no longer than one month from the conclusion of the employment contract; otherwise, it will be destroyed without any undue delay should the candidate not be hired.</span><br></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><span> </span></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><span>Utmost Luxembourg S.A. is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently.</span><br></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><span> </span><br></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><span>Our Recruitment Privacy Notice is in line with GDPR and provides more information with regards to the types of data that we collect and hold on you as a job applicant, including for the performance of Background Checks.  It also sets out how we use that information, how long we keep it for and other relevant information about your data. For full details please click here </span><a href=\"https://utmostinternational.com/wp-content/uploads/2026/01/Recruitment-Privacy-Statement_ULU.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><span>Recruitment Privacy Statement</span></a></em></span><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><br></em></span></p>\n<p><span style=\"color: rgb(255, 255, 255); font-family: Inter, sans-serif; font-size: 10pt\"><em><span style=\"font-family: Inter, sans-serif; font-size: 13px\">#utmost</span></em></span></p>",
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