Administrative Coordinator

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  "list_job": {
    "id": "935",
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    "location": {
      "city": "VALDOSTA",
      "state": "Georgia"
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    "jobOpeningName": "Administrative Coordinator ",
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    "employmentStatusLabel": "A - Full Time"
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    "location": {
      "city": "VALDOSTA",
      "state": "Georgia",
      "postalCode": "31602",
      "addressCountry": "United States"
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    "datePosted": "2026-06-03",
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    "description": "<ul></ul>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Our Mission is to Identify, Hire, Train and Retain the very best people!  Could that be you?  </span></span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Join the Ace Electric team for opportunities to work with the best team and build your career with Ace University!</span></span></p>\n<p><br></p>\n<p><span style=\"font-size: 15px\">Since our inception in Valdosta, GA in 1975, Ace has been performing quality electrical installations in a full range of markets including: commercial, mission critical, education, healthcare, institutional, industrial, correctional facilities, hospitality, military bases, retail and others. In the past 15 years, locations have been added in Macon, GA, Atlanta, GA, Jackson, TN, Statesboro, GA, Sanford, NC and Plain City, OH. Ace offers fabrication services, hard bid, design-build, negotiated contracts and fee-based work. We have the resources, professional staff and project management team to handle almost any type of electrical project. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Electric is growing bigger in business each year and has no signs of slowing down!  </span><br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Benefits:</span></span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances</span></li>\n<li><span style=\"font-size: 15px\">401k with Match</span></li>\n<li><span style=\"font-size: 15px\">Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">General Summary:</span></span><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-size: 15px\">The Administrative Coordinator will be responsible for assisting the Division or Department Manager and all other department personnel with all clerical and administrative functions within the department. This position will temporarily perform the duties of other office personnel during times of excessive workload, vacations, or other absences.  The Administrative Coordinator reports to the Division or Department Supervisor or Manager. </span></p>\n<p><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Preferred Job Skills:</span></span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Able to demonstrate advanced computer and keyboard skills to include MS Office Suite.</span></li>\n<li><span style=\"font-size: 15px\">Acute attention to detail.</span></li>\n<li><span style=\"font-size: 15px\">Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.</span></li>\n<li><span style=\"font-size: 15px\">Ability to manage multiple responsibilities in a fast-paced environment.</span></li>\n<li><span style=\"font-size: 15px\">Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.</span></li>\n<li><span style=\"font-size: 15px\">Effective and professional communicator, both written and verbal.</span></li>\n<li><span style=\"font-size: 15px\">Able to maintain a pleasant customer service attitude while under pressure.</span></li>\n<li><span style=\"font-size: 15px\">High level of professional business acumen.</span></li>\n</ul>\n<p><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Mandatory Hiring Requirements</span></span><span style=\"font-size: 15px\">:</span></p>\n<p><span style=\"font-size: 15px\">References, Background Check, Drug Screen Testing, Valid Driver’s License.</span></p>\n<p><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Responsibilities: </span></span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Assist the Department Head with all facets of departmental operations. </span></li>\n<li><span style=\"font-size: 15px\">Responsible for routine clerical departmental duties as assigned by Department Head.</span></li>\n<li><span style=\"font-size: 15px\">Greet and manage incoming calls.</span></li>\n<li><span style=\"font-size: 15px\">Input payroll data from time sheets into the payroll system.</span></li>\n<li><span style=\"font-size: 15px\">Process purchase orders.</span></li>\n<li><span style=\"font-size: 15px\">Process Accounting close out requirements (Credit Card receipt processing, Invoice Approval process).</span></li>\n<li><span style=\"font-size: 15px\">Process weekly invoicing. </span></li>\n<li><span style=\"font-size: 15px\">Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).</span></li>\n<li><span style=\"font-size: 15px\">Assist department personnel with administrative functions.</span></li>\n<li><span style=\"font-size: 15px\">Provide administrative support for department staff to include reports, spreadsheets, labels, schedules, communications, filing, etc.</span></li>\n<li><span style=\"font-size: 15px\">Process incoming and outgoing mail and packages.</span></li>\n<li><span style=\"font-size: 15px\">Become sufficiently familiar with other office support to allow for reliable support.</span></li>\n<li><span style=\"font-size: 15px\">Additional responsibilities may be assigned as needed by the Department Head. </span></li>\n</ul>\n<p><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Position Requirements:</span></span></p>\n<ul>\n<li><span style=\"font-size: 15px\">License:</span><span style=\"font-size: 15px\"> Valid state driver's license as required by job conditions or by the company.</span></li>\n<li><span style=\"font-size: 15px\">Certification: None required.</span></li>\n<li><span style=\"font-size: 15px\">Education: </span><span style=\"font-size: 15px\">High School Graduate or GED.</span></li>\n<li><span style=\"font-size: 15px\">Experience: 3 to 5 years of general office experience. </span></li>\n</ul>\n<p><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Working Conditions:</span></span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Work in a climate-controlled office setting with varying degrees of stress and time pressure.</span></li>\n<li><span style=\"font-size: 15px\">Considerable amount of time making repetitive motions.</span></li>\n<li><span style=\"font-size: 15px\">Considerable amount of time sitting.</span></li>\n<li><span style=\"font-size: 15px\">Considerable amount of time using telephone and computer.</span></li>\n<li><span style=\"font-size: 15px\">Sounds and noise levels may be distracting or uncomfortable.</span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 15px\">Required Physical/Mental Functions:</span></span></p>\n<ul>\n<li><span style=\"font-size: 15px\">Comprehend and practice safe work procedures as outlined in Company Safety Handbook.</span></li>\n<li><span style=\"font-size: 15px\">Operate company vehicle.</span></li>\n<li><span style=\"font-size: 15px\">Read and interpret instructional manuals and written instructions.</span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 15px\">Must hear and see well (either natural or with correction).</span></li>\n<li><span style=\"font-size: 15px\">Must be able to bend, stoop, squat, kneel, push, pull and reach overhead.</span></li>\n<li><span style=\"font-size: 15px\">Able to lift objects weighing up to 30 pounds, with frequent lifting and carrying of objects weighing up to 20 pounds.</span></li>\n<li><span style=\"font-size: 15px\">Tolerant to prolonged sitting.</span></li>\n<li><span style=\"font-size: 15px\">Repetitive use of arms, hands, and fingers.</span><br></li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\"><span>AAP/EEO Statement:</span></span></p>\n<p><span>Ace Electric, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law.</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Drug-Free Workplace Program Statement:</span></span></p>\n<p><span>Ace Electric, Inc. provides a Drug-Free Workplace and prohibits the presence of certain items and substances on project or company premises and property and prohibits project and company personnel and others from reporting to work, working or being present on project or company premises while under the influence of alcohol, illegal drugs, or other unauthorized substances, or with measurable quantity of alcohol, illegal drugs, or other unauthorized substances present in the body.  Ace Electric, Inc. abides by their Drug and Alcohol Abuse Policy as part of its commitment to safety and quality.</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Accessibility: </span></span><span>If you need an accommodation as part of the employment process, please contact Human Resources at either 229-506-5240 or [email protected]</span></p>\n<p><span> </span></p>\n<p><span>Equal Opportunity Employer, including disabled and veterans. </span></p>\n<p><span> </span></p>\n<p><span>If you want to view the EEO is the Law poster, please choose your language:</span></p>\n<p><span style=\"font-weight: bold\"><span>English: </span></span></p>\n<p><span style=\"color: blue; font-size: 16px\"><a href=\"https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">English EEO is the Law Poster</a> </span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Spanish</span></span><span>: </span></p>\n<p><a href=\"https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster_spanish.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Spanish EEO is the Law</a><br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Arabic</span></span><span>:</span></p>\n<p><span style=\"color: blue\"><a href=\"https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster_arabic.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Arabic EEO is the Law</a></span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Chinese:</span> </span></p>\n<p><a href=\"https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster_chinese.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Chinese EEO is the Law</a><br></p>\n<p><span> </span></p>\n<p><span>If you want to view the EEO is the Law Supplement Poster, please choose your language:</span></p>\n<p><span style=\"font-weight: bold\"><span>English:</span></span></p>\n<p><span style=\"color: blue; font-size: 16px\"><a href=\"https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">English EEO is the Law Supplement</a> </span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Spanish:</span></span></p>\n<p><span style=\"color: blue\"><a href=\"https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_spanish.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Spanish EEO is the Law Supplement</a> </span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Arabic:</span></span></p>\n<p><span style=\"color: blue\"><a href=\"https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_arabic.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Arabic EEO the Law Supplement</a> </span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>Chinese:</span></span></p>\n<p><span style=\"color: blue; font-size: 16px\"><a href=\"https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_chinese.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Chinese EEO is the Law Supplement</a></span></p>\n<p><br></p>\n<p><span>If you want to view the Pay Transparency Policy Statement, please click the link:</span></p>\n<p><a href=\"https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Pay Transparency Policy</a></p>",
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