Administrative Assistant II (4476)

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    "jobTitle": "Administrative Assistant II (4476)",
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    "description": "<p>Performs advanced, complex, and often confidential secretarial work with a broad scope of responsibilities; prepares reports and spreadsheets from start to finish; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly.</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, resolutions, programs, newsletters, statistics, budgets, invoices, notices, bulletins, agendas, calendars, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Coordinates and processes a wide range of administrative responsibilities associated with the preparation of confidential Salvation Army Officer, registrations, schedules, assignments, travel, lodging, and meeting room arrangements.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.</span></span></span></span></li>\r\n\t<li style=\"text-align: justify;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Processes invoices for payment; type requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Researches, compiles, interprets, and summarizes information for various reports, and special projects; research files, accounts, records, etc. to resolve problems and/or correct documented information; informs appropriate people of discoveries.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; research files to locate specific information found in documents, correspondence, lists, forms, etc.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Develops and maintains a filing system of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Transcribes dictation and type correspondence and/or minutes in an accurate and timely manner; acknowledges routine correspondence not needed for dictation.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Answers telephone in a courteous and tactful manner; schedules appointments; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Receives, procures, opens and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Performs various bulk-mail activities; counts and sort items to be mailed at bulk rate; obtains and applies correct labels to items to be mailed; distributes information regarding The Salvation Army&#39;s services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Orders office supplies, promotional items, gifts, and publications and ensures that the office supply inventory is maintained at a level to meet the needs of the department; prepares purchase requisitions and orders equipment and any other special items required for the office operations; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><b><span style=\"font-size:9.0pt\"><span arial=\"\"><span style=\"color:red\">Other Responsibilities</span></span></span></b></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Answers and directs all incoming calls and use of paging system when necessary; assists other departments while relieving the Receptionist.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Makes coffee and tea for morning break on a rotation basis; cleans kitchen and break room at the end of the day; cleans out refrigerator weekly.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Seals, stamps, and delivers mail to mailboxes at the end of the day for assigned week.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Is responsible for decoration and posting of information on bulletin board.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Performs other related work as required.</span></span></span></strong></span></li>\r\n</ul>\r\n\r\n<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><b><span style=\"font-size:9.0pt\"><span arial=\"\"><span style=\"color:red\">Physical Requirements</span></span></span></b></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to meet attendance requirements.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to read, write, and communicate the English language.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to perform routine mathematical computations.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to transcribe dictation and type.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to keypunch information into a computer.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to sort and file documents alphabetically and numerically.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to operate various general office equipment including a telephone, fax machine, photocopy machine and computer.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to work well under the pressure of deadlines.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to follow instructions and work independently with limited supervision.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.</span></span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Duties are usually performed seated.&nbsp; Sitting may be relieved by brief or occasional periods of standing or walking.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><a name=\"_Hlk192855888\"><b><span style=\"font-size:9.0pt\"><span arial=\"\"><span style=\"color:red\">Working Conditions</span></span></span></b></a></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"font-size:12pt\"><span style=\"font-size:9.0pt\"><span arial=\"\">Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n",
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records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.\\r\\n\\tCoordinates and processes a wide range of administrative responsibilities associated with the preparation of confidential Salvation Army Officer, registrations, schedules, assignments, travel, lodging, and meeting room arrangements.\\r\\n\\tPerforms a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.\\r\\n\\tProcesses invoices for payment; type requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner.\\r\\n\\tResearches, compiles, interprets, and summarizes information for various reports, and special projects; research files, accounts, records, etc. to resolve problems and/or correct documented information; 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Sitting may be relieved by brief or occasional periods of standing or walking.\\r\\n\\r\\n\\r\\nWorking Conditions\\r\\n\\r\\n\\r\\n\\tWork is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\nQualificationsEducation and Experience\\r\\nHigh school diploma or G.E.D. Prefer to have secretarial courses from a technical or vocational school or training or experience which provides the required knowledge, skills, and abilities.\\r\\n\\r\\nLicenses and Certifications\\r\\nNone\\r\\n\\r\\n\\r\\nEqual Opportunity Employer: Veterans | Disabled\\r\\n\",\"responsibilities\":\"Performs advanced, complex, and often confidential secretarial work with a broad scope of responsibilities; prepares reports and spreadsheets from start to finish; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly.\\r\\n\\r\\n\\r\\n\\tComposes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, resolutions, programs, newsletters, statistics, budgets, invoices, notices, bulletins, agendas, calendars, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.\\r\\n\\tCoordinates and processes a wide range of administrative responsibilities associated with the preparation of confidential Salvation Army Officer, registrations, schedules, assignments, travel, lodging, and meeting room arrangements.\\r\\n\\tPerforms a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.\\r\\n\\tProcesses invoices for payment; type requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner.\\r\\n\\tResearches, compiles, interprets, and summarizes information for various reports, and special projects; research files, accounts, records, etc. to resolve problems and/or correct documented information; informs appropriate people of discoveries.\\r\\n\\tPrepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; research files to locate specific information found in documents, correspondence, lists, forms, etc.\\r\\n\\tDevelops and maintains a filing system of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.\\r\\n\\tTranscribes dictation and type correspondence and/or minutes in an accurate and timely manner; acknowledges routine correspondence not needed for dictation.\\r\\n\\tAnswers telephone in a courteous and tactful manner; schedules appointments; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.\\r\\n\\tReceives, procures, opens and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.\\r\\n\\tPerforms various bulk-mail activities; counts and sort items to be mailed at bulk rate; obtains and applies correct labels to items to be mailed; distributes information regarding The Salvation Army&#39;s services, programs, conferences, seminars, etc. in an accurate and timely manner; compiles mailing lists and ensures the accuracy and completeness of the same.\\r\\n\\tOrders office supplies, promotional items, gifts, and publications and ensures that the office supply inventory is maintained at a level to meet the needs of the department; prepares purchase requisitions and orders equipment and any other special items required for the office operations; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible.\\r\\n\\r\\n\\r\\nOther Responsibilities\\r\\n\\r\\n\\r\\n\\tAnswers and directs all incoming calls and use of paging system when necessary; assists other departments while relieving the Receptionist.\\r\\n\\tMakes coffee and tea for morning break on a rotation basis; cleans kitchen and break room at the end of the day; cleans out refrigerator weekly.\\r\\n\\tSeals, stamps, and delivers mail to mailboxes at the end of the day for assigned week.\\r\\n\\tIs responsible for decoration and posting of information on bulletin board.\\r\\n\\tPerforms other related work as required.\\r\\n\\r\\n\\r\\nPhysical Requirements\\r\\n\\r\\n\\r\\n\\tAbility to meet attendance requirements.\\r\\n\\tAbility to read, write, and communicate the English language.\\r\\n\\tAbility to perform routine mathematical computations.\\r\\n\\tAbility to transcribe dictation and type.\\r\\n\\tAbility to keypunch information into a computer.\\r\\n\\tAbility to sort and file documents alphabetically and numerically.\\r\\n\\tAbility to operate various general office equipment including a telephone, fax machine, photocopy machine and computer.\\r\\n\\tAbility to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.\\r\\n\\tAbility to work well under the pressure of deadlines.\\r\\n\\tAbility to follow instructions and work independently with limited supervision.\\r\\n\\tAbility to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.\\r\\n\\tLimited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.\\r\\n\\tDuties are usually performed seated.&nbsp; Sitting may be relieved by brief or occasional periods of standing or walking.\\r\\n\\r\\n\\r\\nWorking Conditions\\r\\n\\r\\n\\r\\n\\tWork is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.\\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\",\"employmentType\":\"OTHER\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"THE SALVATION ARMY\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=32845297BC28AB21BFFD7C682F3E1551\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"6601 N. 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