Office and Sample Coordinator

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    "id": "100",
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      "city": "Encino",
      "state": "California"
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    "locationType": "2",
    "jobOpeningName": "Office and Sample Coordinator",
    "departmentLabel": "Procurement",
    "employmentStatusLabel": "Full time"
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    "location": {
      "city": "Encino",
      "state": "California",
      "postalCode": "91316",
      "addressCountry": "United States"
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    "datePosted": "2026-04-21",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Job Title: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Office and Sample Coordinator</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Reports to: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Sourcing Lead &amp; Social Compliance / Sample Manager</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Job Type: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Full-time</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Location:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Encino, CA</span></p>\n<p><br><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Company Overview</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">NSI is a leading player in the natural private label food industry, dedicated to providing high-quality, organic, and sustainably sourced food products to consumers. We believe in promoting healthy and conscious eating choices, and our range of products reflects our commitment to quality and sustainability.</span></p>\n<p><br><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Office and Sample Coordinator plays a critical dual role in supporting NSI’s daily office operations and managing the coordination of our product samples. This position ensures that samples are received, prepared, tracked, and delivered accurately and on time. Because product samples directly represent NSI’s quality standards, this role has a measurable impact on customer satisfaction and business development outcomes. In addition to sample management, this role supports general office administration, maintains organized inventory and sample storage systems, and helps ensure a safe, efficient, and well-functioning workplace environment. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced setting with tight deadlines. </span></p>\n<p><br><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Essential Functions</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">   Office management:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Oversee day-to-day office operations and administrative functions</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage/purchase office supplies, equipment, and inventory</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate maintenance, repairs, and facility needs</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ensure compliance with workplace safety standards</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with onboarding logistics (workspace setup, equipment, supplies)</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support internal events, team or sales meetings, and company initiatives</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">   Sample management:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Receiving, preparing and shipping samples and storing raw materials,</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Managing inventory of raw materials and finished products,</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Tracking and monitoring samples using Excel as a tool,</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintenance and organization of the sample room,</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Responding to phone and email inquiries in a timely and professional manner,</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Building good relationships with vendors and forwarders (DHL, FEDEX, UPS, USPS),</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Performing sensory evaluations (taste, smell, visual) of our commodities,</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Effective communication and collaboration interdepartmentally and with external customers</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Management of tastings. Preparation of ingredient/product and analysis.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Collect, prepare, and ship samples/equipment for NSI trade shows</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Travel to grocery stores and collect pricing data and product images as needed</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Core Competencies</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">1-2+ years of experience in office management or administration</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong organizational and multitasking skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent written and verbal communication</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proficiency in Google Suite applications, Macbook experience is a plus</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to work independently and handle confidential information</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Driver’s license and a car required for frequent use</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong attention to detail and organizational skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent written and verbal communication abilities</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Required Education and Experience:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Bachelor’s degree in Food Science, Nutrition, Dietetics or related field.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Work environment:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Hybrid work schedule with a minimum of three (3) days per week in-office. Preferred in-office days are Monday, Wednesday, and Thursday to support package receipt and shipment coordination. Additional in-office presence may be required on other days based on business needs, including time-sensitive or same-day sample requests.</span></li>\n</ul>\n<p><br><br></p>\n<p><br><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">NSI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><span style=\"color: #ffffff; font-weight: bold\"><span style=\"font-size: 10pt\">#LI-Hybrid</span></span></span></p>",
    "compensation": "$25-27 hourly DOE",
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    "jobOpeningName": "Office and Sample Coordinator",
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    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
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