Assistant Director, Operations - Center for Entrepreneurship

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    "description": "<p><span style=\"font-weight: bold\">About Ashesi University</span>:</p>\n<p>Our vision is a flourishing Africa whose leaders make ethical decisions in the best interests of their communities, and where innovation drives economic, cultural and social growth. We educate leaders who will make this vision a reality, and we collaborate with other institutions to multiply this work.</p>\n<p><br></p>\n<p>Joining Ashesi means becoming part of a vibrant community dedicated to excellence, innovation, and a transformed Africa. We provide opportunities for everyone to do their most meaningful work, through cross-functional collaboration in an environment that encourages intellectual and personal growth.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">If you're seeking an environment that values diverse contributions, supports professional development, and enables you to work with purpose, come join our team</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">About the Center</span></p>\n<p>The Ashesi Center for Entrepreneurship supports students and alumni as they move from early ideas to viable ventures through a structured entrepreneurship pipeline built around three stages: Idea, Project, and Venture. Through programs, grants, sector engagement, and partnerships, the Center equips builders to test ideas, develop solutions, and approach venture building with greater clarity and readiness.</p>\n<p><br></p>\n<p>The Center helps anchor entrepreneurship within the university by connecting it to faculty expertise, student and alumni development, and Ashesi’s wider contribution to innovation and economic development. </p>\n<p><br></p>\n<p>As it grows, it is strengthening the systems, evidence, and cross-functional discipline required to operate as a credible, high-performing platform for entrepreneurship development.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">About the </span><span style=\"font-weight: bold\">Role <br></span>The Assistant Director, Operations is responsible for ensuring the Center runs with discipline, coordination, and operational control. The role leads the systems, rhythms, and execution infrastructure that keep the Center’s programs, budgets, reporting, logistics, and administrative commitments on track.</p>\n<p>This is a high-accountability leadership role for someone who can bring order to complexity, manage across multiple priorities, and ensure that commitments are executed reliably. Working across internal teams, university departments, partners, and funders, the Assistant Director helps the Center operate with consistency, meet institutional and donor requirements, and support leadership with clear visibility, strong follow-through, and sound operational judgment.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Reports to:</span> Associate Director, Center for Entrepreneurship</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Key Responsibilities</span></p>\n<ol>\n<li><span style=\"font-weight: bold\"> Operating Rhythm, Planning, and Execution Control</span>\n<ul style=\"list-style-type: square;\">\n<li>Lead the Center’s operating systems, workflows, and standard operating procedures to ensure strong coordination and follow-through.</li>\n<li>Run the Center’s weekly and monthly execution rhythm, including updates, action tracking, deadline management, and cross-unit follow-up.</li>\n<li>Maintain a central project and priority management system with clear ownership, timelines, and escalation pathways.</li>\n<li>Consolidate updates from unit leads, Faculty Partners, and key workstreams to support planning, review, and leadership decision-making.</li>\n<li>Identify execution risks early and intervene to prevent slippage across major priorities, deliverables, and institutional commitments.<br><br></li>\n</ul>\n</li>\n<li><span style=\"font-weight: bold\">Budget Oversight and Financial Administration</span></li>\n</ol>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul style=\"list-style-type: square;\">\n<li>Oversee budget tracking across grants, donor lines, and operational funding streams, ensuring visibility, accuracy, and timely intervention where needed.</li>\n<li>Monitor spend-downs, burn rates, restricted lines, variances, and grant timelines, and flag risks with practical recommendations.</li>\n<li>Coordinate reimbursements, invoices, honoraria, stipends, consultant payments, founder disbursements, and other transactions in line with donor and institutional requirements.</li>\n<li>Prepare budget summaries, spend analyses, and financial inputs for Center leadership, Board reporting, donor reporting, and internal planning.</li>\n<li>Work closely with Finance, Procurement, and relevant university offices to ensure compliant and timely financial execution.</li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">3. Reporting, Compliance, and Institutional Readiness</span></p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul style=\"list-style-type: square;\">\n<li>Maintain the Center’s master tracker for grant deliverables, reporting deadlines, operational commitments, and institutional obligations.</li>\n<li>Own the reporting calendar and ensure donor and institutional submissions are complete, accurate, and on time.</li>\n<li>Strengthen documentation, evidence capture, filing discipline, and internal accountability systems to support reporting quality and audit readiness.</li>\n<li>Ensure that operational records, approvals, reconciliations, and supporting materials are maintained in a way that supports continuity and institutional memory.</li>\n<li>Work with the M&amp;E function, Programs, and Communications to ensure operational inputs to reports are timely, accurate, and usable.</li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">4. Logistics, Administration, and Institutional Coordination</span></p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul style=\"list-style-type: square;\">\n<li>Oversee travel planning and coordination for staff, facilitators, partners, and external guests, including itineraries, bookings, visas, briefing materials, and reconciliation.</li>\n<li>Lead operational planning for major Center events, partner visits, strategic engagements, and senior stakeholder interactions.</li>\n<li>Coordinate operational processes related to hiring, onboarding, contracts, consultant engagement, and partner administration.</li>\n<li>Oversee the readiness and maintenance of the Center’s physical and administrative environment, including space use, equipment, procurement, supplies, and scheduling.</li>\n<li>Liaise with HR, Finance, Procurement, IT, Facilities, and other university departments to resolve issues, maintain compliance, and keep execution moving.</li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">5. Leadership Support and Cross-Functional Operational Judgment</span></p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul style=\"list-style-type: square;\">\n<li>Serve as the Center’s lead on operational coordination and execution discipline.</li>\n<li>Represent the Center on operational matters in internal meetings and cross-department coordination forums when required.</li>\n<li>Make sound operational decisions within delegated authority and escalate higher-level issues with clear options and recommendations.</li>\n<li>Supervise relevant operations and support staff, ensuring accountability, responsiveness, and quality of execution.</li>\n<li>Maintain continuity across reporting cycles, program transitions, staff handovers, and priority shifts so that the Center does not lose momentum or institutional memory.</li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Required Qualifications</span></p>\n<ul style=\"list-style-type: square;\">\n<li>Bachelor’s degree in business administration, operations management, public administration, management, or a related field.</li>\n<li>At least 5–7 years of progressively responsible experience in operations, administration, program management, grant management, or institutional coordination.</li>\n<li>Demonstrated experience managing complex budgets and supporting compliance-heavy, grant-funded, or multi-stakeholder work.</li>\n<li>Strong project management capability, including the ability to coordinate moving parts across teams and keep execution on track.</li>\n<li>Strong written communication skills, including the ability to prepare concise reports, leadership briefs, and operational summaries.</li>\n<li>Strong judgment, discretion, and ability to work independently in a fast-paced environment with incomplete information.</li>\n<li>High proficiency in productivity, reporting, and project management tools.</li>\n<li>Demonstrated ability to follow through, manage risk, and maintain credibility under pressure.</li>\n<li>Experience in a university-based center, nonprofit, entrepreneurship support organisation, or innovation ecosystem is a plus.<br><br></li>\n</ul>\n<p><span style=\"font-weight: bold\">What We Offer:<br></span>Our success is driven by our people, which is why we offer a comprehensive compensation package.<br>Compensation at Ashesi is regularly reviewed against industry benchmarks, and total compensation includes health insurance, retirement benefits, and paid leave, which are designed to support the holistic well-being of our staff.<br>We also invest in continuous learning, development and research opportunities, allowing our teams to grow with the university and achieve meaningful impact.<br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Application Process: </span></p>\n<p>Screening of applicants will begin immediately and continue until the position is filled. Kindly note that only shortlisted candidates will be invited for an interview and may also be asked to conduct an academic seminar, research talk, teaching simulation or practical assessment.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Commitment to Diversity</span>:</p>\n<p>Ashesi is dedicated to building a diverse and inclusive staff and faculty. We encourage applications from candidates who will enrich and contribute to the cultural and academic diversity of our university.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Disability Confident: </span></p>\n<p>Ashesi University is committed to taking positive steps to employ, keep and develop the abilities of staff with disabilities.</p>\n<p><br></p>\n<p>Ashesi University is an equal opportunity employer dedicated to building faculty and staff committed to excellence and equity and encourages applications from people who value same.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Join us in shaping the future of Africa’s leadership</span>.<br></p>",
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