Legal Operations Manager - 11525

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins. Why join Coupa? 🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend. 🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence. 🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other. Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa. The Impact of a Legal Operations Manager at Coupa: The Legal Operations Manager will help scale the Legal team’s operating model, improve processes, manage legal spend, implement technology and support the systems and controls that allow the Legal function to operate efficiently across a global business.  This role will require a strategic thinker with strong communication and project management skills, capable of fostering cross-functional collaboration. This is a fully remote role. Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. Please be advised that inquiries or resumes from recruiters will not be accepted. By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy. What You'll Do: Legal Operations Strategy and Process Improvement Execute operational initiatives aligned with the Legal Operations strategy and broader Legal department priorities. Identify, design, and implement process improvements that improve efficiency, consistency, scalability, and service delivery across the Legal function. Coordinate cross-functional workflows involving Legal, Finance, Procurement, IT, Security, and business stakeholders. Develop and maintain legal operations playbooks, process documentation, intake procedures, trackers, and reporting frameworks. Legal Spend and Outside Counsel Management Manage legal spend tracking, reporting, accruals, budgeting support, vendor onboarding and invoice review. Oversee the application of Coupa’s Outside Counsel Guidelines, including billing compliance and rate management. Partner with internal legal stakeholders and outside counsel to improve budget discipline, billing accuracy, and cost predictability. Legal Technology, Workflow Management and Performance Analysis Evaluate and support the implementation, administration, and optimization of legal technology tools. Translate Legal department needs into practical system requirements, workflows, dashboards, and process improvements. Partner with IT and vendors to troubleshoot system issues, improve user adoption, manage permissions, and support integrations. Monitor workflow performance, intake volumes, cycle times, matter status, spend trends, and other operational metrics. Build and maintain dashboards and recurring reports for Legal leadership, including spend, vendor performance, matter activity, workload, compliance status, KPIs and process efficiency. Use data to identify opportunities for improved resource allocation, process changes, technology adoption, and cost management. Compliance, Controls, and Corporate Legal Operations Support compliance with internal controls, audit requirements, and Legal department operating procedures. Coordinate patent renewal processes, including tracking deadlines, working with internal stakeholders and external providers, and supporting timely renewals. Support insurance renewal processes, including gathering information, coordinating with stakeholders, managing timelines, and tracking required documentation. Manage entity administration using GEMS, including maintaining corporate records, officer and director information, registrations, annual reports, and other entity data. Coordinate with internal and external stakeholders on recurring corporate governance and legal operations matters. What You Will Bring to Coupa: 5+ years of experience in legal operations, legal project management, legal billing, legal technology, corporate legal administration, or a related role Experience managing legal spend, outside counsel guidelines, invoice review, accruals, budgeting, and vendor onboarding. Experience with legal operations platforms, matter management systems, e-billing tools, entity management systems, and reporting tools. Familiarity with corporate governance operations, patent renewals, insurance renewals, internal controls, and audit support. Strong analytical skills, including the ability to build reports, interpret data, identify trends, and present actionable recommendations. Excellent project management skills, with the ability to manage multiple workflows, deadlines, stakeholders, and recurring operational processes. Excellent interpersonal skills and ability to communicate clearly and effectively with internal and external stakeholders Passionate about testing new ideas and innovating to drive results. Technology-savvy; proficient in all Microsoft Office applications. High attention to detail, sound judgment, and ability to handle confidential and sensitive information.

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      "text": "What You'll Do: ",
      "content": "<div>\n<p><strong>Legal Operations Strategy and Process Improvement</strong></p>\n<ul type=\"disc\">\n<li>Execute operational initiatives aligned with the Legal Operations strategy and broader Legal department priorities.</li>\n<li>Identify, design, and implement process improvements that improve efficiency, consistency, scalability, and service delivery across the Legal function.</li>\n<li>Coordinate cross-functional workflows involving Legal, Finance, Procurement, IT, Security, and business stakeholders.</li>\n<li>Develop and maintain legal operations playbooks, process documentation, intake procedures, trackers, and reporting frameworks.</li>\n\n<p><strong>Legal Spend and Outside Counsel Management</strong></p>\n<ul type=\"disc\">\n<li>Manage legal spend tracking, reporting, accruals, budgeting support, vendor onboarding and invoice review.</li>\n<li>Oversee the application of Coupa’s Outside Counsel Guidelines, including billing compliance and rate management.</li>\n<li>Partner with internal legal stakeholders and outside counsel to improve budget discipline, billing accuracy, and cost predictability.</li>\n\n<p><strong>Legal Technology, Workflow Management and Performance Analysis</strong></p>\n<ul type=\"disc\">\n<li>Evaluate and support the implementation, administration, and optimization of legal technology tools.</li>\n<li>Translate Legal department needs into practical system requirements, workflows, dashboards, and process improvements.</li>\n<li>Partner with IT and vendors to troubleshoot system issues, improve user adoption, manage permissions, and support integrations.</li>\n<li>Monitor workflow performance, intake volumes, cycle times, matter status, spend trends, and other operational metrics.</li>\n\n<ul type=\"disc\">\n<li>Build and maintain dashboards and recurring reports for Legal leadership, including spend, vendor performance, matter activity, workload, compliance status, KPIs and process efficiency.</li>\n<li>Use data to identify opportunities for improved resource allocation, process changes, technology adoption, and cost management.</li>\n\n<p><strong>Compliance, Controls, and Corporate Legal Operations</strong></p>\n<ul type=\"disc\">\n<li>Support compliance with internal controls, audit requirements, and Legal department operating procedures.</li>\n<li>Coordinate patent renewal processes, including tracking deadlines, working with internal stakeholders and external providers, and supporting timely renewals.</li>\n<li>Support insurance renewal processes, including gathering information, coordinating with stakeholders, managing timelines, and tracking required documentation.</li>\n<li>Manage entity administration using GEMS, including maintaining corporate records, officer and director information, registrations, annual reports, and other entity data.</li>\n<li>Coordinate with internal and external stakeholders on recurring corporate governance and legal operations matters.</li>\n\n</ul></ul></ul></ul></ul></div>"
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