Administrative Assistant

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    "requisitionDescription": "<div><div><div><div><div><div><p id=\"isPasted\"><strong><span style=\"font-size: 16px;\">TITLE:</span></strong><span style=\"font-size: 16px;\">&nbsp;Administrative Assistant</span></p><p><span style=\"font-size: 16px;\"><strong>REPORTS</strong>: Director of Recovery Services</span></p><p><span style=\"font-size: 16px;\"><strong>FLSA CODE:</strong> Non-Exempt</span></p><p><span style=\"font-size: 16px;\"><strong>LOCATION</strong>: <strong>Odyssey House Recovery Center</strong> - 2038 Davidson Ave. Bronx, NY 10453</span></p><hr><p style='--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; margin-top: 0px; margin-bottom: 15px; line-height: var(--line-height-base); box-sizing: border-box; color: rgb(0, 0, 0); font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; font-family: ProximaNova, \"sans-serif\"; background-color: rgb(255, 255, 255);' id=\"isPasted\"><span style=\"--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong style=\"--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; font-weight: 700; box-sizing: border-box;\"><span style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-size: 16px;\">Our Mission:</span></strong></span></p><p style='--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; margin-top: 0px; margin-bottom: 15px; line-height: var(--line-height-base); box-sizing: border-box; color: rgb(0, 0, 0); font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; font-family: ProximaNova, \"sans-serif\"; background-color: rgb(255, 255, 255);'><span style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Since 1967, Odyssey House has been providing innovative services and programs to a broad population of individuals and families struggling with substance use and mental health disorders. Odyssey House helps New Yorkers of all ages&mdash;and across all five boroughs&mdash;beat drugs and alcohol with highly individualized treatment programs. Odyssey House provides high quality, holistic treatment impacting all major life spheres, including: psychological, physical, social, family, educational and spiritual in order to support personal rehabilitation, renewal and family restoration.</span></p><p style='--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; margin-top: 0px; margin-bottom: 15px; line-height: var(--line-height-base); box-sizing: border-box; color: rgb(0, 0, 0); font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; font-family: ProximaNova, \"sans-serif\"; background-color: rgb(255, 255, 255);'><span style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">If that sounds different than other treatment programs, you&rsquo;re right. Because Odyssey is where recovery gets real.</span></p><p><span style=\"font-size: 16px;\"><strong>MAJOR FUNCTIONS:</strong></span></p><p><span style=\"font-size: 16px;\">Under the supervision of the Director of Recovery Services, the Administrative Assistant provides essential</span></p><p><span style=\"font-size: 16px;\">administrative and operational support to ensure the efficient functioning of the Recovery Center. This role allows</span></p><p><span style=\"font-size: 16px;\">peers and other program management to focus more fully on participant engagement by managing daily</span></p><p><span style=\"font-size: 16px;\">administrative functions, data tracking, and communications systems.</span></p><p><span style=\"font-size: 16px;\"><strong>SPECIFIC DUTIES &amp; RESPONSIBILITIES:</strong></span></p><p><span style=\"font-size: 16px;\">1. Assist by answering telephones, taking messages and scheduling appointments.</span></p><p><span style=\"font-size: 16px;\">2. Assist with data entry, reporting and record maintenance in compliance with program guidelines.</span></p><p><span style=\"font-size: 16px;\">3. Coordinate participant scheduling, appointment reminders and intake processes.</span></p><p><span style=\"font-size: 16px;\">4. Support internal and external communications (emails, mailings, distribution of program information, printing).</span></p><p><span style=\"font-size: 16px;\">5. Type correspondence, reports, memos, etc.</span></p><p><span style=\"font-size: 16px;\">6. Assists in tracking service delivery, volunteer stipends, outreach metrics, and training participation.</span></p><p><span style=\"font-size: 16px;\">7. Maintains program and office supplies and ensures the organization of physical and digital files.</span></p><p><span style=\"font-size: 16px;\">8. Maintain minutes for staff meetings, participant meetings, community meetings, etc.</span></p><p><span style=\"font-size: 16px;\">9. Provide logistical support for recovery support groups, training sessions and outreach events.</span></p><p><span style=\"font-size: 16px;\">10. Assist with procurement documentation, check requests, petty cash and metro card management and invoice tracking.</span></p><p><span style=\"font-size: 16px;\">11. Attend regularly scheduled staff meetings.</span></p><p><span style=\"font-size: 16px;\">12. Attend all required in-service training seminars.</span></p><p><span style=\"font-size: 16px;\">13. Participate in quality improvement activities.</span></p><p><span style=\"font-size: 16px;\">14. Other relevant duties as required.</span></p><p><span style=\"font-size: 16px;\"><strong>REQUIREMENTS: EDUCATION/TRAINING AND EXPERIENCE KNOWLEDGE, SKILLS AND ABILITIES</strong></span></p><p><span style=\"font-size: 16px;\">1. High School Diploma or equivalent; associate degree preferred.</span></p><p><span style=\"font-size: 16px;\">2. Minimum 1 year of experience in an administrative or office support role, preferably in a community-based or health services setting.</span></p><p><span style=\"font-size: 16px;\">3. Strong organizational and communication skills.</span></p><p><span style=\"font-size: 16px;\">4. Proficiency with Microsoft Office suite (Word, Excel, Outlook).</span></p><p><span style=\"font-size: 16px;\">5. Ability to manage multiple tasks and maintain attention to detail in a fast-paced environment.</span></p><p><span style=\"font-size: 16px;\">6. Commitment to supporting recovery-centered and trauma informed services.</span></p><p><span style=\"font-size: 16px;\">7. Familiarity with confidentiality protocols and HIPAA compliance pref</span>erred.</p><p style='--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; margin-top: 0px; margin-bottom: 15px; line-height: var(--line-height-base); box-sizing: border-box; color: rgb(0, 0, 0); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; background-color: rgb(255, 255, 255);' id=\"isPasted\"><span style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\"><strong style=\"--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; font-weight: 700; box-sizing: border-box;\">In addition, Odyssey House offers:</strong></span></p><ul style='--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; box-sizing: border-box; margin-top: 0px; margin-bottom: 10px; line-height: 1.42857; color: rgb(0, 0, 0); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; background-color: rgb(255, 255, 255);'><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">A 35-hour work week (as opposed to a 40-hour work week)</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Vacation Plan and Holiday Schedule</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Life Insurance</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Medical Insurance (Two Plans)</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Dental and Vision Insurance</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Additional Insurance Coverages (hospitalization, accidental, critical illness coverage)</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Long-Term &amp; Short-Term Disability</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Flexible Spending Account/Health Reimbursement Account</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">403(b) Plan</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Corporate Counseling Associates (CCA) EAP benefit</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Ability Assist Counseling Services (through The Hartford)</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Commuter Benefits</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Educational Assistance Programs</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Special shopping discounts through ADP Marketplace and PlumBenefits</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">RUFit?! Fitness Program</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Legal Assistance through ARAG</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Optum Financial Service through ConnectYourCare</li><li style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0); font-size: 16px;\">Benefit Advocacy Center through Gallagher</li></ul><p><span style=\"font-size: 16px;\"><br></span></p><p><span style=\"font-size: 16px;\"><br></span></p><p><span style=\"font-size: 16px;\"><em style='--tw-shadow:0 0 transparent; --tw-ring-inset:var(--tw-empty, ); --tw-ring-offset-width:0px; --tw-ring-offset-color:#fff; --tw-ring-color:rgba(59,130,246,0.5); --tw-ring-offset-shadow:0 0 transparent; --tw-ring-shadow:0 0 transparent; box-sizing: border-box; color: rgb(0, 0, 0); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; background-color: rgb(255, 255, 255);'><span style=\"--tw-shadow: 0 0 transparent; --tw-ring-inset: var(--tw-empty, ); --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 transparent; --tw-ring-shadow: 0 0 transparent; box-sizing: border-box; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel. Odyssey House, and its operational divisions, will not discriminate against any employee or applicant because of race, creed, color, national origin, sex, disability, marital status, sexual orientation or citizen status in all employment decisions including but not limited to recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rate of pay or other forms of compensation, layoff, termination and all other terms and conditions of employment.</span></em></span><span style='color: rgb(0, 0, 0); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;'>&nbsp;</span></p></div></div></div></div></div></div>\n",
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