Proposal & Business Development Coordinator

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    "heading": "Proposal & Business Development Coordinator",
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    "description_html": "<div class=\"job_description\">\n\t\t\t\t\t<h1 style=\"text-align:justify;text-indent:-0.3in;margin-top:19px;margin-left:29px;\"><strong><u><span style=\"font-size:16px;\">Proposal &amp; Business Development Coordinator</span></u></strong></h1><br><span style=\"font-size:8pt;\"><span style=\"line-height:11.25pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"color:#000000;\"><span lang=\"en-ca\" style=\"font-size:12pt;\">At <strong><span style=\"font-family:Arial, sans-serif;\">TWD</span></strong>, we know the secret to success isn&#8217;t just technical skill, it&#8217;s the people behind it. That&#8217;s why we hire for <strong><span style=\"font-family:Arial, sans-serif;\">attitude first</span></strong>. If you&#8217;re collaborative, positive, and driven to grow, you&#8217;ll thrive here. We&#8217;re not a typical EPCM company. We&#8217;re a family-oriented team with global reach, working on exciting projects in <strong><span style=\"font-family:Arial, sans-serif;\">Oil &amp; Gas, Infrastructure, Renewables, and more.</span></strong><b> </b>Our name says it all<b>: <strong><span style=\"font-family:Arial, sans-serif;\">Together We Deliver</span></strong>. </b>This position will be based out of Calgary, AB.&#160;</span></span></span></span></span><br><br><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><b><span style=\"font-size:12pt;\">Summary:</span></b></span></span></span><br><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">The Proposal and Business Development Coordinator plays a central role in supporting the company&#8217;s growth by managing high-quality proposal development while fostering strong client relationships. This individual coordinates the end-to-end proposal process, ensuring submissions are compliant, compelling, and aligned with client needs, while also actively engaging with clients to maintain relationships, identify opportunities, and support strategic business development initiatives.</span></span></span></span><br><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Serving as a bridge between internal teams and external clients, this role combines proposal leadership, business development support, and client engagement. The individual ensures opportunities are tracked, proposals are executed with excellence, and clients receive attentive, professional communication that strengthens trust and positions the company for sustained growth.</span></span></span></span><br><br><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><b><span style=\"font-size:12pt;\">Client Outreach &amp; Relationship Management</span></b></span></span></span><ul><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Serve as a point of contact for assigned clients, supporting ongoing relationship management and communications.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Proactively reach out to existing and potential clients to identify upcoming opportunities and maintain regular engagement.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Assist in scheduling and preparing for client meetings, including research, briefing notes, and follow-ups.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Track client feedback, preferences, and business needs to support account planning and client retention efforts.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Support business development leads in maintaining CRM data accuracy and ensuring timely follow-up on leads.</span></span></span></span></span></li></ul><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><b><span style=\"font-size:12pt;\">Proposal Management &amp; Content Development </span></b></span></span></span><ul><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Lead the end-to-end proposal process &#8212; from kickoff to final submission &#8212; ensuring deadlines, compliance, and quality standards are met.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Coordinate proposal and qualification package submissions, including generation, writing and research &#160;ensuring brand consistency and timely delivery.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Write and edit proposal content, executive summaries, and key messaging sections to ensure clarity, professionalism, and client alignment.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Review client RFQs/RFPs to identify requirements, risks, and competitive insights.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Support pre-positioning efforts by understanding client objectives and tailoring proposal strategies accordingly.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Coordinate inputs from multidisciplinary teams including engineering, procurement, project management, and business development.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Develop proposal outlines, schedules, and task assignments to maintain an organized and transparent process. Translate technical input into persuasive, client-focused language.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Ensure that proposals meet client requirements, reflect brand consistency, and highlight differentiators.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Facilitate proposal reviews, debriefs, and lessons-learned sessions to drive continuous improvement.</span></span></span></span></span></li></ul><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><b><span style=\"font-size:12pt;\">Business Development Support</span></b></span></span></span><ul><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Support pursuit planning, including opportunity tracking, market research, and competitor analysis.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Collaborate with marketing and technical teams to prepare presentations, project sheets, and marketing materials.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Maintain up-to-date records in the CRM system, ensuring opportunities, contacts, and actions are accurately logged.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Assist with tracking business development metrics, preparing reports, and monitoring client engagement activities.</span></span></span></span></span></li></ul><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><b><span style=\"font-size:12pt;\">Marketing &amp; Outreach Initiatives</span></b></span></span></span><ul><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Support organization and participation in conferences, trade shows, and client events.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Help coordinate social media and marketing initiatives aligned with BD goals.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Contribute to the creation and distribution of targeted email campaigns and client newsletters.</span></span></span></span></span></li></ul><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><b><span style=\"font-size:12pt;\">Qualifications</span></b></span></span></span><ul><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Post-secondary education in Business, Marketing, Communications, or a related field.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">2&#8211;4 years of experience in business development, client relations, or marketing coordination (engineering or professional services experience an asset).</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Strong written and verbal communication skills, with professional presence in client-facing situations.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Proficiency with CRM platforms (e.g., HubSpot, Salesforce, or similar) and Microsoft Office Suite.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Highly organized with excellent attention to detail and the ability to manage multiple priorities.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Collaborative and proactive approach, with a strong client service mindset.</span></span></span></span></span></li></ul><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><b><span style=\"font-size:12pt;\">Key Attributes</span></b></span></span></span><ul><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Client-focused and relationship-oriented.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Energetic communicator with initiative to reach out and follow up.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Comfortable working independently and as part of a team.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Strong sense of accountability and follow-through.</span></span></span></span></span></li></ul><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><b><span style=\"font-size:12pt;\">ROLE COMPETENCIES</span></b></span></span></span><ul><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Strategic thinker with an eye for detail.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Strong communicator with the ability to craft compelling, client-focused narratives.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Confident facilitator who can guide technical teams through the proposal process.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Highly organized, deadline-driven, and adaptable to shifting priorities.</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">High Level of Excel, MS Office and PowerPoint Skill Set</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Independent Thinker and Self Starter</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Outstanding written and verbal communication skills</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Concise and precise writing style with accurate grammar and composition skills</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Ability to transform complex technical information into clear and simple language</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Refined attention to detail with strong research and analytical ability</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Outstanding organizational and time management skills</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Demonstrated accountability for actions and outcomes</span></span></span></span></span></li><li><span style=\"font-size:9pt;\"><span><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:12pt;\">Excellent collaboration, teamwork, and relationship building ability</span></span></span></span></span></li></ul><p style=\"margin-bottom:11px;\"><span style=\"font-size:9pt;\"><span style=\"line-height:normal;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:14pt;\"><span style=\"font-family:Calibri, sans-serif;\">If you would like to apply for this position, respond directly to this ad for consideration. Though we thank all applicants that apply for this role, only those selected for an interview will be contacted.</span></span></span></span></span></p><p><span style=\"font-family:arial, helvetica, sans-serif;\"><span style=\"font-size:12px;\">We embrace diversity and are committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome all qualified applicants. If you require accommodation at any time throughout the recruitment process, please contact our Human Resources Team.</span></span></p>",
    "description_text": "Proposal & Business Development Coordinator\n At TWD , we know the secret to success isn’t just technical skill, it’s the people behind it. That’s why we hire for attitude first . If you’re collaborative, positive, and driven to grow, you’ll thrive here. We’re not a typical EPCM company. We’re a family-oriented team with global reach, working on exciting projects in Oil & Gas, Infrastructure, Renewables, and more. Our name says it all : Together We Deliver . This position will be based out of Calgary, AB.\n Summary:\n The Proposal and Business Development Coordinator plays a central role in supporting the company’s growth by managing high-quality proposal development while fostering strong client relationships. This individual coordinates the end-to-end proposal process, ensuring submissions are compliant, compelling, and aligned with client needs, while also actively engaging with clients to maintain relationships, identify opportunities, and support strategic business development initiatives.\n Serving as a bridge between internal teams and external clients, this role combines proposal leadership, business development support, and client engagement. The individual ensures opportunities are tracked, proposals are executed with excellence, and clients receive attentive, professional communication that strengthens trust and positions the company for sustained growth.\n Client Outreach & Relationship Management Serve as a point of contact for assigned clients, supporting ongoing relationship management and communications.\n Proactively reach out to existing and potential clients to identify upcoming opportunities and maintain regular engagement.\n Assist in scheduling and preparing for client meetings, including research, briefing notes, and follow-ups.\n Track client feedback, preferences, and business needs to support account planning and client retention efforts.\n Support business development leads in maintaining CRM data accuracy and ensuring timely follow-up on leads.\n Proposal Management & Content Development Lead the end-to-end proposal process — from kickoff to final submission — ensuring deadlines, compliance, and quality standards are met.\n Coordinate proposal and qualification package submissions, including generation, writing and research  ensuring brand consistency and timely delivery.\n Write and edit proposal content, executive summaries, and key messaging sections to ensure clarity, professionalism, and client alignment.\n Review client RFQs/RFPs to identify requirements, risks, and competitive insights.\n Support pre-positioning efforts by understanding client objectives and tailoring proposal strategies accordingly.\n Coordinate inputs from multidisciplinary teams including engineering, procurement, project management, and business development.\n Develop proposal outlines, schedules, and task assignments to maintain an organized and transparent process. Translate technical input into persuasive, client-focused language.\n Ensure that proposals meet client requirements, reflect brand consistency, and highlight differentiators.\n Facilitate proposal reviews, debriefs, and lessons-learned sessions to drive continuous improvement.\n Business Development Support Support pursuit planning, including opportunity tracking, market research, and competitor analysis.\n Collaborate with marketing and technical teams to prepare presentations, project sheets, and marketing materials.\n Maintain up-to-date records in the CRM system, ensuring opportunities, contacts, and actions are accurately logged.\n Assist with tracking business development metrics, preparing reports, and monitoring client engagement activities.\n Marketing & Outreach Initiatives Support organization and participation in conferences, trade shows, and client events.\n Help coordinate social media and marketing initiatives aligned with BD goals.\n Contribute to the creation and distribution of targeted email campaigns and client newsletters.\n Qualifications Post-secondary education in Business, Marketing, Communications, or a related field.\n 2–4 years of experience in business development, client relations, or marketing coordination (engineering or professional services experience an asset).\n Strong written and verbal communication skills, with professional presence in client-facing situations.\n Proficiency with CRM platforms (e.g., HubSpot, Salesforce, or similar) and Microsoft Office Suite.\n Highly organized with excellent attention to detail and the ability to manage multiple priorities.\n Collaborative and proactive approach, with a strong client service mindset.\n Key Attributes Client-focused and relationship-oriented.\n Energetic communicator with initiative to reach out and follow up.\n Comfortable working independently and as part of a team.\n Strong sense of accountability and follow-through.\n ROLE COMPETENCIES Strategic thinker with an eye for detail.\n Strong communicator with the ability to craft compelling, client-focused narratives.\n Confident facilitator who can guide technical teams through the proposal process.\n Highly organized, deadline-driven, and adaptable to shifting priorities.\n High Level of Excel, MS Office and PowerPoint Skill Set\n Independent Thinker and Self Starter\n Outstanding written and verbal communication skills\n Concise and precise writing style with accurate grammar and composition skills\n Ability to transform complex technical information into clear and simple language\n Refined attention to detail with strong research and analytical ability\n Outstanding organizational and time management skills\n Demonstrated accountability for actions and outcomes\n Excellent collaboration, teamwork, and relationship building ability\n If you would like to apply for this position, respond directly to this ad for consideration. Though we thank all applicants that apply for this role, only those selected for an interview will be contacted.\n We embrace diversity and are committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome all qualified applicants. If you require accommodation at any time throughout the recruitment process, please contact our Human Resources Team.",
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