In-Person Events Fellow

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    "ShortDescriptionStr": "The In-Person Events Fellow is a two-year, entry-level fellowship designed for a new or recent college graduate eager to build a strong foundation in event planning and production in a higher education setting. As a member of Davidson College’s Office of Events & Programming (OEP), this role supports a wide range of College Relations events and delivers exceptional experiences for alumni, families, donors, volunteers and campus partners.",
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    "ExternalDescriptionStr": "<p>The In-Person Events Fellow is a two-year, entry-level fellowship designed for a new or recent college graduate eager to build a strong foundation in event planning and production in a higher education setting. As a member of Davidson College’s Office of Events &amp; Programming (OEP), this role supports a wide range of College Relations events and delivers exceptional experiences for alumni, families, donors, volunteers and campus partners.<br><br>\n  From supporting receptions, scholarship dinners, board-related events and regional programs to assisting during peak “all hands on deck” periods such as Orientation, Wildcat Weekend and Reunion Weekend, the Fellow will learn the details behind high-quality event execution—balancing thorough planning with flexibility in a fast-paced environment. With mentorship and training from OEP colleagues, the Fellow will gradually assume lead responsibility for select events, including vendor and host coordination, budget tracking, on-site execution and volunteer management.<br><br>\n  This position reports to the Associate Director of Events &amp; Programming and requires evening and weekend work as scheduled.<br>\n  &nbsp;</p>\n<p><u>Key Responsibilities</u><br><br>\n  Event Planning, Production &amp; Onsite Execution</p>\n<ul>\n <li>Plan and execute College Relations events with increasing responsibility, including (but not limited to) receptions, scholarship dinners, board meetings and regional events.</li>\n <li>Assist with guest experience and day-of logistics, including crowd flow, signage/materials and on-site problem-solving.</li>\n <li>Provide event support for programs led by other OEP team members, particularly during peak seasons (Orientation, Wildcat Weekend, Reunion Weekend).</li>\n <li>Collaborate with the OEP team to develop creative event themes and logistical plans that align with host goals and Davidson standards.</li>\n</ul>\n<p><br>\n  Vendor/Campus Partnerships</p>\n<ul>\n <li>Build strong working partnerships with campus services and other departments to coordinate event needs.</li>\n <li>For assigned events, serve as the primary liaison with host offices throughout the planning process.</li>\n <li>Assist with vendor communication, scheduling and logistics to ensure smooth execution.</li>\n</ul>\n<p><br>\n  Budgeting, Registration &amp; Event Communications</p>\n<ul>\n <li>Build, manage and track event expenses and revenue to align with approved event budgets.</li>\n <li>Build and manage online event registration forms within the database.</li>\n <li>Manage in-person and virtual event communications in partnership with the Digital Events Fellow.</li>\n</ul>\n<p><br>\n  Projects &amp; Professional Development</p>\n<ul>\n <li>With guidance from the Director, identify and complete longer-term projects aligned with professional interests that also advance OEP priorities and provide meaningful growth over the two-year fellowship.<br>\n   &nbsp;</li>\n</ul>\n<p>Minimum Qualifications</p>\n<ul>\n <li>Bachelor’s degree from an accredited institution.</li>\n <li>Enthusiastic interest in an events career and willingness to learn through hands-on experience.</li>\n <li>Strong attention to detail and follow-through; highly organized, results-driven and accountable in a fast-paced environment.</li>\n <li>Ability to manage high-pressure, last-minute or urgent requests with professionalism and calm.</li>\n <li>Strong critical thinking skills and a solution-oriented approach to challenges.</li>\n <li>Strong interpersonal skills and excellent internal and external customer service.</li>\n <li>Commitment to delivering a high-quality experience for event attendees.</li>\n <li>Willingness to learn Davidson College systems and tools including Blackbaud, Google Workspace, and the EMS booking system (training provided).</li>\n <li>Ability to lift 20+ pounds, move boxes and event supplies, travel between campus locations on foot or via golf cart, and work outdoors in varied weather conditions.</li>\n <li>Valid driver’s license required.</li>\n <li>Position requires evening and weekend work to execute events as scheduled.</li>\n</ul>\n<div style=\"border-width:0px; font-style:normal; font-weight:400; margin:0px; padding:0px\">\n <p style=\"margin-left:0in\">&nbsp;</p>\n <p style=\"margin-left:0in\">Information about how to submit an application can be found at<a href=\"https://employment.davidson.edu\" target=\"_blank\" rel=\"nofollow\"> https://employment.davidson.edu.</a></p>\n</div>",
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