Executive Assistant - Finance & Property Management Support (LVR01062026)

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    "region": "Manila",
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    "datePosted": "2026-06-01",
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      "city": "Manila",
      "state": "Manila",
      "country": "Philippines",
      "countryId": "169"
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    "description": "<p><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">About Us </span></p>\n<p><span style=\"font-size: 12pt\">Buddle was founded to address the growing demand for reliable and efficient staffing solutions across diverse industries globally. Our mission is to seamlessly connect businesses with skilled professionals, fostering long-term partnerships that benefit both parties. At Buddle, we prioritise trust, value, and sustainability in every staffing solution we provide.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">About the Role</span></p>\n<p><span style=\"font-size: 12pt\">As the</span><span style=\"font-size: 12pt; font-weight: bold\"> Executive Assistant - Finance &amp; Property Management Support </span><span style=\"font-size: 12pt\">you will act as a strategic partner to the Managing Director of Property Management and the broader leadership team, ensuring seamless executive operations while driving structured and scalable finance administration processes. This role blends high-level executive support with hands-on financial reporting, requiring both organisational excellence and analytical capability.</span></p>\n<p><span style=\"font-size: 12pt\">You will be responsible for streamlining workflows, managing priorities, and systemising recurring financial and administrative processes to improve efficiency across the business. If you are detail-oriented, process-driven, and thrive in a remote, fast-paced environment where you can take ownership, this role is an excellent fit.</span></p>\n<p><span style=\"font-size: 12pt\"><br></span><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">Key Responsibilities</span><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\"><br></span><span style=\"font-size: 12pt; font-weight: bold; text-decoration: underline\">Executive Support:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Manage complex calendars, scheduling, and travel arrangements for the Managing Director and leadership team.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare meeting materials, reports, and executive briefing packs.</span></li>\n<li><span style=\"font-size: 12pt\">Draft, review, and manage professional correspondence, including emails and internal communications.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate with accountants, advisors, and external stakeholders to ensure alignment and timely communication.</span></li>\n<li><span style=\"font-size: 12pt\">Process expense claims and perform credit card reconciliations accurately and efficiently.</span></li>\n<li><span style=\"font-size: 12pt\">Provide day-to-day executive and administrative support, ensuring priorities are managed effectively.</span></li>\n<li><span style=\"font-size: 12pt\">Handle ad-hoc administrative tasks, including data entry and document preparation.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold; text-decoration: underline\">Finance Reporting &amp; Administration:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Develop, maintain, and improve recurring financial reports and KPI dashboards.</span></li>\n<li><span style=\"font-size: 12pt\">Support month-end reporting processes and preparation of board reporting materials.</span></li>\n<li><span style=\"font-size: 12pt\">Maintain and update revenue and expense tracking templates for accuracy and consistency.</span></li>\n<li><span style=\"font-size: 12pt\">Assist in CRM management (e.g., HubSpot), ensuring data integrity and process efficiency.</span></li>\n<li><span style=\"font-size: 12pt\">Identify opportunities to automate and streamline financial reporting workflows.</span></li>\n<li><span style=\"font-size: 12pt\">Ensure financial data is organised, accessible, and aligned with business reporting requirements.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold; text-decoration: underline\">Process Improvement &amp; Coordination:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Build structured systems and processes to support scalability and operational efficiency.</span></li>\n<li><span style=\"font-size: 12pt\">Continuously review workflows to identify inefficiencies and recommend improvements.</span></li>\n<li><span style=\"font-size: 12pt\">Collaborate with internal teams to standardize reporting and administrative procedures.</span></li>\n<li><span style=\"font-size: 12pt\">Support cross-functional coordination between finance, operations, and leadership.</span><span style=\"font-size: 12pt\"><br><br></span></li>\n</ul>\n<p><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">Other Responsibilities</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Complete additional tasks and projects as assigned by leadership.</span></li>\n<li><span style=\"font-size: 12pt\">Maintain confidentiality and professionalism in handling sensitive financial and executive information.</span></li>\n<li><span style=\"font-size: 12pt\">Stay proactive in identifying opportunities to improve systems, reporting, and support processes.</span></li>\n<li><span style=\"font-size: 12pt\">Contribute to a collaborative and high-performing remote team environment.</span></li>\n</ul>\n<p><span style=\"color: rgb(67, 101, 255); font-size: 14pt; font-weight: bold\"><br></span><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">About You</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Strong experience as an Executive Assistant, with exposure to finance or accounting support.</span></li>\n<li><span style=\"font-size: 12pt\">Advanced Excel skills with the ability to build reports, dashboards, and tracking tools.</span></li>\n<li><span style=\"font-size: 12pt\">Highly organised, detail-oriented, and process-driven with strong problem-solving skills.</span></li>\n<li><span style=\"font-size: 12pt\">Experience with tools such as HubSpot, Monday.com, or similar CRM/project management platforms is preferred.</span></li>\n<li><span style=\"font-size: 12pt\">Excellent written and verbal communication skills.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to work independently, manage multiple priorities, and meet deadlines in a remote environment.</span></li>\n<li><span style=\"font-size: 12pt\">Comfortable handling both strategic support and hands-on administrative tasks.</span><span style=\"font-size: 12pt\"><br></span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(148, 118, 255); font-size: 14pt; font-weight: bold\">Finer Details</span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Schedule: TBD</span><span style=\"font-size: 12pt\"><br></span><span style=\"font-size: 12pt; font-weight: bold\">Start Date:</span><br><span style=\"font-size: 12pt; font-weight: bold\">TBD</span></p>",
    "compensation": "70,000 PHP/month",
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