Litigation Coordinator & Executive Assistant (PST Time Zone)

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    "datePosted": "2026-05-27",
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    "description": "<p><span style=\"font-weight: bold\">Position Overview:</span></p>\n<p>We are seeking a highly articulate, fast-paced <span style=\"font-weight: bold\">Juris Doctor</span> graduate based in the Philippines to serve as the real-time operational backbone for a US-based litigation team. Operating on a fixed <span style=\"font-weight: bold\">12:00 AM to 9:00 AM PHT</span> shift, you will directly align with our core business hours (9:00 AM – 6:00 PM PST).</p>\n<p>This is a 100% on-site, task-driven administrative role. You will handle the high-volume scheduling, calendar gatekeeping, and case tracking for a team of 7 active US litigation attorneys. Because you will be working live alongside the attorneys during their peak trial hours, this role demands immediate responsiveness, flawless written English, and a sharp legal mind that understands court timelines.</p>\n<p><span style=\"font-weight: bold\">Shift &amp; Location:</span> 9:00 AM – 6:00 PM PST (Mon–Fri) | 100% On-Site (No Remote Work)</p>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Duties and Responsibilities:</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Live Calendar &amp; Docket Triage:</span> Manage and update live calendars for 7 US litigation attorneys simultaneously. Adjust schedules in real-time as court hearings shift, continuances are granted, or emergency meetings arise.</li>\n<li><span style=\"font-weight: bold\">Deadline Tracking &amp; Alerts:</span> Monitor and track strict US court-mandated filing deadlines. Keep the attorney team strictly on schedule by proactively flagging upcoming dates throughout the PST workday.</li>\n<li><span style=\"font-weight: bold\">Real-Time Client &amp; Court Liaison:</span> Serve as the active overnight point of contact. Draft and send high-volume email correspondence to US clients, opposing counsel, and court personnel with zero delay.</li>\n<li><span style=\"font-weight: bold\">End-of-Day Case Reporting:</span> Generate and maintain daily Excel/Google Workspace tracking sheets to provide leadership with clear visibility into case statuses and metrics.</li>\n<li><span style=\"font-weight: bold\">Operational Execution:</span> Ensure flawless digital record-keeping of all scheduling changes and incoming legal correspondence during the US business day.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 18pt\">Experience and Qualifications:</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Education:</span> <span style=\"font-weight: bold\">Juris Doctor (JD) or Bachelor of Laws (LL.B.)</span> graduate from a Philippine law school preffered.</li>\n<li><span style=\"font-weight: bold\">Shift &amp; Logistics:</span> Must be 100% committed to a permanent 12:00 AM – 9:00 AM PHT shift and have a reliable, safe transit plan for commuting to the office at midnight.</li>\n<li><span style=\"font-weight: bold\">Communication:</span> Near-native, flawless written and verbal English skills. You must be comfortable corresponding professionally with US judges, clerks, and high-profile clients.</li>\n<li><span style=\"font-weight: bold\">Speed &amp; Focus:</span> Exceptional organizational skills and a high level of comfort with repetitive, high-volume administrative tasks in a fast-paced live environment.</li>\n<li><span style=\"font-weight: bold\">Tech Literacy:</span> Advanced proficiency in Google Workspace (Gmail, Calendar) and Microsoft Excel.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt\">We offer full-time employment and law benefits.</span></p>\n<p><br></p>",
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