Executive Assistant to the Managing Director, Azrieli Music, Arts and Culture Centre

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    "datePosted": "2025-07-22",
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    "description": "<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">The Azrieli Foundation is one of Canada’s largest philanthropic foundations, supporting initiatives in education, science &amp; healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation, empowerment and drive positive change within these critical sectors in Canada and Israel.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">The Azrieli Music, Arts and Culture Centre (AMACC) is a catalyst, key funder and strategic partner in creating a resilient, impactful and connected arts sector, where all Canadians can experience and deepen their relationship to the arts. Over the next five years (2025-2030), AMACC’s primary goal is to foster a more accessible arts sector, where more Canadians can engage with excellent arts experiences that reflect their cultural needs and advance their quality of life and learning.   </span></p>\n<p><br><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">The Executive Assistant (EA) will play a critical role in ensuring the smooth and efficient operations of the AMACC by providing high-level executive and project management support to the Managing Director. As a trusted partner, the EA will act with discretion, diplomacy, and excellent judgment in supporting both internal operations and external engagements.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">The ideal candidate will bring a proactive and experienced approach to administrative support, meeting preparation, documentation, coordination of external relations, and will serve as a key liaison with the Centre’s advisory council and sector partners. The preferred candidate will be bilingual (English/French), but if you are a great fit otherwise, we’d still encourage you to apply.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Executive Partnership &amp; Decision Support</span></span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Provide executive-level support to the Managing Director and other executives, operating as a trusted partner and extension of the executive office</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Proactively anticipate executive needs, priorities, deadlines, and potential issues, ensuring leaders are consistently prepared and well-positioned</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Manage highly complex calendars across MD-level leadership, applying judgment to prioritize requests, sequence meetings, and resolve conflicts</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Act as a gatekeeper for executive time, independently triaging requests and, over time, making scheduling and prioritization decisions on behalf of executives</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Prepare executives for meetings and engagements by coordinating agendas, briefing materials, background context, and follow-ups<br></span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Coordination, Tracking &amp; Execution</span></span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Track executive commitments, decisions, and action items, ensuring timely follow-through and alignment with organizational priorities</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Coordinate meetings involving executive leadership, Board members, advisory council members, and external stakeholders</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Maintain meticulously organized records, documentation, and filing systems to support executive continuity and decision-making</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Support executive-led initiatives by coordinating timelines, inputs, and stakeholders as required<br><br></span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Stakeholder &amp; Board Liaison</span></span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Manage inbound inquiries from external stakeholders and prospective partners with professionalism, discretion, and sound judgment</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Support relationship stewardship by maintaining contact databases, tracking engagements, and ensuring appropriate follow-up</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Represent the executive office with diplomacy, clarity, and confidence in all interactions</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Project and Operational Support</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Provide high-functioning project management support for key initiatives and special projects led by the Managing Director</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Coordinate timelines, stakeholders, and resource tracking to ensure milestones are met on various projects and tasks as directed by the Managing Director</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Work with the broader AMAAC team and Grants staff of the Foundation to meet AMAAC objectives</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Collaborate with other Azrieli Foundation departments and administrative staff to ensure seamless internal communications and operational alignment</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Support thoughtful, effective and timely administration and logistics of the AMACC Advisory Council, including meeting scheduling, agenda preparation, minutes, and materials distribution</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Serve as the primary point of contact for Advisory Council members regarding all scheduling and information requests regarding AMAAC</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Support the expense reporting process for the AMAAC team</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Support the grants payments process for the AMAAC team</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Qualifications and Competencies</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">3-5 years of experience in an executive assistant, senior administrative, or project coordination role; experience in the arts, philanthropy, or non-profit sector is an asset</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Bilingual (English/French) is preferred, but not required</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Strong project management skills and experience managing multiple priorities in a fast-paced, dynamic environment</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Exceptional written and verbal communication abilities; highly detail-oriented.</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Demonstrated discretion, sound judgment, and a mature, diplomatic approach in handling sensitive information and relationships</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Proactive and resourceful, with a commitment to excellence and continuous improvement</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), and familiarity with project management or CRM platforms</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to work independently and collaboratively as part of a team</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Attributes and Personal Characteristics</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">High level of professionalism, integrity, and discretion</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to anticipate needs and be proactive</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Highly organized, efficient, and solutions-oriented</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Strong interpersonal skills and a collaborative spirit. A deep respect for and interest in the arts and culture sector</span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Our Values – Azrieli Music, Arts and Culture Centre</span> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">The Azrieli Music, Arts and Culture Centre (AMACC) is a program of the Azrieli Foundation and shares in the Foundation’s commitment to creating meaningful, lasting impact through philanthropic leadership. AMACC brings a distinct focus and approach informed by the unique needs, opportunities, and communities within the arts and culture sector. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Excellence </span>- We are on a quest for the exceptional: in ourselves, in our partners and in our grantees. We remain open to new definitions of excellence, recognizing that it will show up in different ways within a rapidly changing, increasingly inclusive, arts sector </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Inclusive - </span>From the most vulnerable to the most exceptional, we all have a contribution to make </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Inspired - </span>We are motivated by our work, and the work of our grantees, to keep a creative outlook and always grow closer to our goals </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Intercultural - </span>We value the unique perspectives of different cultures and approach them with curiosity, care, reciprocity and respect </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Innovative - </span>We are not afraid to challenge the status quo, to fail and to learn in the pursuit of better solutions to the arts sector's challenges </span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\"><br>How We Work – Azrieli Music, Arts and Culture Centre</span> </span><br><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">The Azrieli Music, Arts and Culture Centre translates its values into action through a set of principles that guide our relationships, decisions, and investments. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Not going it alone</span>– Working with other funders and partners for greater impact </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Seeding the garden</span>– Discover, seed, test, scale and encourage new things to emerge </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Deepening inter-sectoral connections</span> – Working with other sectors to achieve our big audacious goal </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Investing in Jewish arts &amp; culture and Indigenous communities</span>– Prioritizing support for Jewish arts &amp; culture and Indigenous organizations and creators </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Building core relationships</span> – Building connections across community, bringing sector actors together </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span><br><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Living Our Values – The Azrieli Foundation</span> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">The Azrieli Foundation’s values are the bedrock of our culture. They shape how we work, how we collaborate and how we make decisions—every single day. Those who succeed at the Azrieli Foundation exemplify the core principles of: </span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Integrity &amp; respect </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Taking on big challenges </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Excellence </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Passion for making a difference </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Results-oriented mindset </span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Sustainable impact </span></li>\n</ul>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Inclusivity and Accessibility</span> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Living our values means creating a workplace where everyone feels respected, supported and empowered to contribute. Our commitment to equity, diversity and inclusion is one way we put those values into practice. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">We are committed to creating a diverse and inclusive workplace and value diverse backgrounds, abilities and ways of thinking. Diversity and inclusion make our organization strong, productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">We are committed to creating inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process, please reach out to <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a>. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">About the Foundation:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Driven by a strong belief in philanthropy’s powerful role and responsibility, the Azrieli Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">With a firm conviction that everyone has potential, we work to open doors, break ground and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">In addition to strategic philanthropic investments, the Azrieli Foundation operates several initiatives including the Azrieli Fellows Program, the Canadian Centre for Caregiving Excellence, the Holocaust Survivor Memoirs Program, the Azrieli Music, Arts and Culture Centre and others. </span></p>",
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