Recruiting Coordinator

Outtake exists to empower and facilitate trust for a digital-first world. Today, impersonation, fraud, AI-driven scams, and identity abuse spread faster than any security team can respond to. So we built something different: an agentic AI platform that proactively detects, monitors and takes down impersonators and automates protection in hours, not weeks. Built by ex-Palantir, ex-CTO/founders, and ex-Notion engineers, Outtake is designed for clarity, autonomy, and velocity. Our goal is ambitious: become the trust layer of the modern internet. And we intend to do it with a lean, dense, exceptionally talented team. The Role We're hiring a Recruiting Coordinator to be the operational engine of our talent function. You'll partner closely with our Talent Lead to keep our pipeline humming - owning candidate experience end-to-end, building automation in Ashby, and continuously sharpening how we interview. This is a 3-month contract with a clear path to full-time conversion based on impact. If you take pride in being the most reliable, thoughtful person in every loop you touch and you treat candidate experience like a craft, we want to meet you! What You'll Do Own scheduling and candidate communications across all open roles (Eng + GTM + Ops), ensuring no candidate ever waits longer than our SLAs Build and maintain Ashby automations, interview kits, scorecards, and workflows that reduce manual work and tighten our process Pull reports and track funnel metrics - pass-through rates, time-to-hire, pipeline health, etc. and surface insights that drive optimizations Partner with hiring managers and interviewers to continuously improve our interview process: debriefs, calibration, scorecard design, and candidate-facing materials Identify and ship recruiting operations improvements - anything that makes the team faster, or improves candidate experience We’re a lean team, so there’s opportunity here to flex into other areas such as people operations What We're Looking For 2+ years of recruiting coordination experience, ideally at a high-growth startup Hands-on Ashby experience - you've built automations, pulled and interpreted reports, and tracked metrics across the funnel Recruiting operations chops - you've meaningfully improved an interview process, scorecard, or workflow before, and you can point to the impact Exceptional written and verbal communication - you're the calm, polished voice candidates remember A real bias toward outstanding candidate experience - you sweat the small details that make people feel valued Strong bias to action - SLAs are sacred to you - ambiguity makes you move faster, not slower Life at Outtake Outtake is backed by top-tier investors and operators who believe in our mission and our model: a lean, dense, exceptionally talented team building a category-defining product. With strong financial footing and a long runway, we prioritize creating an environment where people can do the best work of their careers. Office: We are an in-person team (5 days a week, with flexibility as needed) working out of a stunning waterfront office in Brooklyn. Collaboration, speed, and clarity matter. Health: 100% company-paid medical, dental, and vision for employees. Time Away: Flexible PTO. We trust adults to manage energy, not clock time. Culture & Team: Annual company retreats and regular in-person events.

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