Proposal/Admin Coordinator

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    "ExternalDescriptionStr": "<p><span style=\"font-size: 12pt;\"><strong>Proposal/Admin Coordinator</strong></span></p><p><span style=\"font-size: 12pt;\"><strong>Markham, ON</strong></span></p><p><span style=\"font-size: 12pt;\">&nbsp;</span></p><p><span style=\"font-size: 12pt;\">At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.&nbsp;</span></p><p><br><span style=\"font-size: 12pt;\">Are you ready to design your future?</span></p><p>&nbsp;</p><p><span style=\"font-size: 12pt;\">Be our next&nbsp;<strong>Proposal/Admin Coordinator!</strong></span></p><p><span style=\"font-size: 12pt;\">&nbsp;</span></p><p><span style=\"font-size: 12pt;\"><strong>Your work environment at EXP</strong></span><br><span style=\"font-size: 12pt;\">&nbsp;</span><br><span style=\"font-size: 12pt;\">In this role, you will be a part of the&nbsp;Transportation group, based in&nbsp;Markham, ON, ON&nbsp;office and have the opportunity to work on a variety of projects.</span><br><span style=\"font-size: 12pt;\"><strong>&nbsp;</strong></span><br><span style=\"font-size: 12pt;\"><strong>What a day at EXP has in store for you</strong></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-size: 12pt;\">Work directly with the Vice President of Transportation</span></li><li><span style=\"font-size: 12pt;\">Coordinate meetings and travel arrangements&nbsp;</span></li><li><span style=\"font-size: 12pt;\">Edit and format reports, proposals, and other technical documents&nbsp;</span></li><li><span style=\"font-size: 12pt;\">Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.</span></li><li><span style=\"font-size: 12pt;\">Compose and distribute meeting notes, routine correspondence, and reports</span></li><li><span style=\"font-size: 12pt;\">Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning</span></li><li><span style=\"font-size: 12pt;\">Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.</span></li><li><span style=\"font-size: 12pt;\">Provide backup/ break coverage for the front office including switchboard/ reception and provide customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers</span></li><li><span style=\"font-size: 12pt;\">Provide backup support for the other admin teams and divisions as necessary&nbsp;</span></li><li><span style=\"font-size: 12pt;\">Manage the full proposal lifecycle, from reviewing RFI/RFQ/RFP requests to delivering the final submission</span></li><li><span style=\"font-size: 12pt;\">Create, refine, and deliver high‑quality presentations&nbsp;</span></li><li><span style=\"font-size: 12pt;\">Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials</span></li><li><span style=\"font-size: 12pt;\">Establish and maintain positive relationships with internal teams at all levels</span></li></ul><p><span style=\"font-size: 12pt;\">&nbsp;</span></p><p><span style=\"font-size: 12pt;\"><strong>What your experience looks like</strong></span></p><p>&nbsp;</p><ul style=\"list-style-type: disc;\"><li><span style=\"font-size: 12pt;\">1-4 years of administrative experience, ideally in the&nbsp;Engineering&nbsp;Consulting&nbsp;industry</span></li><li><span style=\"font-size: 12pt;\">Excellent time management and organizational skills</span></li><li><span style=\"font-size: 12pt;\">Ensures accuracy and quality through strong attention to detail</span></li><li><span style=\"font-size: 12pt;\">Persistent, enthusiastic, and driven</span></li><li><span style=\"font-size: 12pt;\">Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook,&nbsp;Microsoft Project,&nbsp;and SharePoint)</span></li><li><span style=\"font-size: 12pt;\">Demonstrates strong English language skills in writing, editing, and proofreading.</span></li><li><span style=\"font-size: 12pt;\">Ability to multitask and work within tight deadlines</span></li><li><span style=\"font-size: 12pt;\">Experience with CRM software, especially Deltek Vantagepoint is an asset</span></li><li><span style=\"font-size: 12pt;\">Flexibility to work overtime</span></li><li><span style=\"font-size: 12pt;\">Excels in team‑based environments to drive collective success</span></li></ul><p><br><span style=\"font-size: 12pt;\">&nbsp;</span></p><p><span style=\"font-size: 12pt;\">This job posting is for an existing position vacancy within our organization.</span></p><p><span style=\"font-family: Aptos, sans-serif;\"><span style=\"font-size: 12pt;\">The salary range for this role is between&nbsp;$49.4K - $69.1K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.</span></span><br>&nbsp;</p><div><br>&nbsp;</div><div><div><p><span class=\"x2kd x1a\"><strong>EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: </strong></span><a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"nofollow\"><span class=\"x2kd x1a\"><strong><u>[email protected]</u></strong></span></a><span class=\"x2kd x1a\"><strong>.</strong></span></p><div><p class=\"MsoNormal\"><br>&nbsp;</p></div></div></div>",
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