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Home › Companies › 96c25a8e Ea89 4616 898c 9d2eb1bb20a7 19000101 000001 › Facilities Administrative Assistant

Facilities Administrative Assistant

96c25a8e Ea89 4616 898c 9d2eb1bb20a7 19000101 000001 · Whittier, CA, US, Whittier, CA · Active · $20–$23 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company96c25a8e Ea89 4616 898c 9d2eb1bb20a7 19000101 000001
TitleFacilities Administrative Assistant
Normalized title-
Department / team-
LocationWhittier, CA, United States
Work model-
Employment typeFull Time
Salary$20–$23 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-17 / 2026-06-18
Changed / last seen2026-06-19 / 2026-06-19

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Company jobsActive postings from 96c25a8e Ea89 4616 898c 9d2eb1bb20a7 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Whittier.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company96c25a8e Ea89 4616 898c 9d2eb1bb20a7 19000101 000001
Sourcef6b1bc74-766a-4bb8-921c-743d6cf9f9a4
ATS providerADP Workforce Now Recruiting

Description

Position Summary Facilities Administrative Assistant assist with keeping office and workplace operation by handling administrative tasks, coordinating facilities and vendors, and supporting facilities department daily activities. Salary Range: $20.00 - $23.00/hr. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Coordinate Facilities office by managing service tickets Tracking Daily Records Communicating with Vendor & Contractors Answer phone calls, emails and service requests related to Facilities Oversee supply ordering from multiple vendors while maintaining accurate inventory levels for both departments Facilities & Janitorial. Process purchase orders and Purchase Requisitions using IFS database. Obtain quotes & cost estimates for various special projects. Attend monthly Safety training & trained both Facilities & Janitorial Department Personnel. Closed training record on QT9 Database Process employees’ time sheets, absence reports, missed punches, missed meal breaks, adjust schedule, review employee timecards & approved timesheets submit to HR bi-weekly. Maintain schedules updated for shop trash disposal, clean up, and landscaping schedule. Minimum Qualifications (Knowledge, Skills, and Abilities) High School Diploma or Equivalent 1-3 years of administrative experience or office experience Basic computer skills (Word, Excel, Outlook) Strong written and verbal communication skills Ability to Multitask and manage priorities Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. Prolonged periods of sitting, standing, and walking throughout office and facility areas Ability to travel between all buildings, departments, or facility shop as needed Frequent use of computers, phones, and paging devices. Regular interacting with employees, vendors, contractors, and visitors if necessary Fast-paced environment with multiple deadlines and changing priorities Manually required for typing, filing, and handling office supply inventory Ability to bend, stoop, reach and occasionally lift or move items Exposure to moderate noise levels typically office & production operations May require occasional overtime, early mornings, evenings, or weekends to support facility department needs or emergencies Compliance with company safety policies and procedures at all times Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship. 1- Day Shift Opening- Hours are from 7:00am - 3:30pm- Monday through Friday- Overtime Work required depending on department demands- Must have the flexibility to rotate shifts, work nights/weekends.

Full job record

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Org ID364f30dd-85fd-4b97-aa9f-2a0f7a19c57e
Source IDf6b1bc74-766a-4bb8-921c-743d6cf9f9a4
Board IDf6b1bc74-766a-4bb8-921c-743d6cf9f9a4
Provideradp_workforcenow
Provider Job Key619004
TitleFacilities Administrative Assistant
Normalized Title—
Statusactive
Activeyes
Location TextWhittier, CA, US, Whittier, CA
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionCA
CityWhittier
Salary Raw20 To 23 (USD) Hourly
Salary Min20
Salary Max23
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=96c25a8e-ea89-4616-898c-9d2eb1bb20a7&ccId=19000101_000001&lang=en_US&type=JS&jobId=619004&jwId=9201573335935_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=96c25a8e-ea89-4616-898c-9d2eb1bb20a7&ccId=19000101_000001&lang=en_US&type=JS&jobId=619004&jwId=9201573335935_1
First Seen At2026-06-18 13:37:12Z
Last Seen At2026-06-19 13:37:39Z
Last Checked At2026-06-19 13:37:39Z
Last Changed At2026-06-19 13:37:39Z
Inactive At—
Source Posted At2026-06-17 17:13:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=96c25a8e-ea89-4616-898c-9d2eb1bb20a7|19000101_000001/date=2026-06-19/2026-06-19T13-37-38-826Z-8a957d9e796d34f6ba2d4d4eaaf7abd79beb6390f93699149aef0bf2cf720a6e.json
Event Fields
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Parsed Structured
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Extensions
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Native Structured
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    "requisitionDescription": "<div><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;' data-pasted=\"true\"><strong><span style='font-size:19px;line-height:114%;font-family:\"Trebuchet MS\",sans-serif;'>Position Summary&nbsp;</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'>Facilities Administrative Assistant assist with keeping office and workplace operation by handling administrative tasks, coordinating facilities and vendors, and supporting facilities department daily activities.</p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'>Salary Range: $20.00 - $23.00/hr.</p><p style='margin-top:12.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><strong><span style='font-size:19px;line-height:114%;font-family:\"Trebuchet MS\",sans-serif;'>Essential Duties and Responsibilities</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-size:15px;line-height:114%;font-family:\"Trebuchet MS\",sans-serif;'>The essential functions include, but are not limited to the following:</span></p><div style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Coordinate Facilities office by managing service tickets</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Tracking Daily Records</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Communicating with Vendor &amp; Contractors</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Answer phone calls, emails and service requests related to Facilities&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Oversee supply ordering from multiple vendors while maintaining accurate inventory levels for both departments Facilities &amp; Janitorial.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Process purchase orders and Purchase Requisitions using IFS database.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Obtain quotes &amp; cost estimates for various special projects.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Attend monthly Safety training &amp; trained both Facilities &amp; Janitorial Department Personnel.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Closed training record on QT9 Database</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Process employees&rsquo; time sheets, absence reports, missed punches, missed meal breaks, adjust schedule, review employee timecards &amp; approved timesheets submit to HR bi-weekly.&nbsp;</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Maintain schedules updated for shop trash disposal, clean up, and landscaping<strong>&nbsp;schedule.&nbsp;</strong></span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><strong><span style='font-size:19px;line-height:114%;font-family:\"Trebuchet MS\",sans-serif;'>Minimum Qualifications (Knowledge, Skills, and Abilities)</span></strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>High School Diploma or Equivalent</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>1-3 years of administrative experience or office experience</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Basic computer skills (Word, Excel, Outlook)</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Strong written and verbal communication skills</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;'>Ability to Multitask and manage priorities</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><strong><span style='font-size:19px;line-height:114%;font-family:\"Trebuchet MS\",sans-serif;'>Physical Demands and Work Environment&nbsp;</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-size:15px;line-height:114%;font-family:\"Trebuchet MS\",sans-serif;'>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.</span></p><div style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Prolonged periods of sitting, standing, and walking throughout office and facility areas</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Ability to travel between all buildings, departments, or facility shop as needed</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Frequent use of computers, phones, and paging devices.</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Regular interacting with employees, vendors, contractors, and visitors if necessary</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Fast-paced environment with multiple deadlines and changing priorities</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Manually required for typing, filing, and handling office supply inventory</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Ability to bend, stoop, reach and occasionally lift or move items</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Exposure to moderate noise levels typically office &amp; production operations</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>May require occasional overtime, early mornings, evenings, or weekends to support facility department needs or emergencies</span></li><li style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-family:\"Trebuchet MS\",sans-serif;font-size:15px;color:black;'>Compliance with company safety policies and procedures at all times</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:.5in;text-indent:0in;font-size:14px;font-family:\"Arial\",sans-serif;color:#373545;'><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><strong><span style='font-size:19px;line-height:114%;font-family:\"Trebuchet MS\",sans-serif;'>Note</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;line-height:114%;font-size:14px;font-family:\"Arial\",sans-serif;'><span style='font-size:15px;line-height:114%;font-family:\"Trebuchet MS\",sans-serif;'>This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.</span></p></div>\n<br/>1- Day Shift Opening- Hours are from 7:00am - 3:30pm- Monday through Friday- Overtime Work required depending on department demands- Must have the flexibility to rotate shifts, work nights/weekends.",
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