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Contract Administration Coordinator

28f01757 5a4d 4afc A308 B236c08f3222 19000101 000001 · New York, NY, US, New York, NY · Hybrid · Active · $53,818–$55,000 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company28f01757 5a4d 4afc A308 B236c08f3222 19000101 000001
TitleContract Administration Coordinator
Normalized title-
Department / team-
LocationNew York, NY, United States
Work modelHybrid / Hybrid
Employment typeFull Time
Salary$53,818–$55,000 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-04-21 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from 28f01757 5a4d 4afc A308 B236c08f3222 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in New York.Open
Work model jobsActive Hybrid postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company28f01757 5a4d 4afc A308 B236c08f3222 19000101 000001
Source0e286d59-2b7d-4e9e-8be7-831b32afaf80
ATS providerADP Workforce Now Recruiting

Description

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Carry out day-to-day project assistant function and other contract administrative tasks contributing to the overall contracting and procurement function. WORK PERFORMED: Review of Requisitions Review Commitment Request and Contract packages Follow-up with originating departments to obtain missing contract documents Perform administrative tasks associated with collecting proposal submissions Assist Procurement Directors to manage bids after submission of proposals Review administrative proposals received for conformity and completeness Set up respondent proposal + interviews scoring meetings/compiling scoring sheets/update procurement drive records, at the request of the Procurement Director Complete projects, tasks, and other duties as assigned by direct supervisor Cross Training New Hires and Originators Data Entry, Data Review, and Files Organization Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting Coordinate with other departments and across ESD as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, tax exemption forms, shipping receipts and other office documents in a timely fashion MINIMUM REQUIREMENTS: Education Level required: High School Diploma or equivalent; Associate degree preferred. Knowledge required: 1-2 years of administrative and/or customer service experience. Familiarity with databases and basic computer programs; Microsoft Word, Excel, PowerPoint and Access. Strong attention to detail with excellent writing and telephone etiquette preferred.

Full job record

Job IDee2899d67f122aeafc459d1227f9753ae407e27b
Org ID979829d6-37c0-4790-90e1-1983221d1c03
Source ID0e286d59-2b7d-4e9e-8be7-831b32afaf80
Board ID0e286d59-2b7d-4e9e-8be7-831b32afaf80
Provideradp_workforcenow
Provider Job Key565413
TitleContract Administration Coordinator
Normalized Title—
Statusactive
Activeyes
Location TextNew York, NY, US, New York, NY
Department—
Team—
Employment Typefull_time
Workplace Typehybrid
Remote Policyhybrid
CountryUnited States
RegionNY
CityNew York
Salary Raw53818.00 To 55000.00 (USD) Annually
Salary Min53,818
Salary Max55,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=28f01757-5a4d-4afc-a308-b236c08f3222&ccId=19000101_000001&lang=en_US&type=JS&jobId=565413&jwId=9201413237269_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=28f01757-5a4d-4afc-a308-b236c08f3222&ccId=19000101_000001&lang=en_US&type=JS&jobId=565413&jwId=9201413237269_1
First Seen At2026-05-31 18:15:12Z
Last Seen At2026-06-06 13:04:41Z
Last Checked At2026-06-06 13:04:41Z
Last Changed At2026-06-06 13:04:41Z
Inactive At—
Source Posted At2026-04-21 19:05:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=28f01757-5a4d-4afc-a308-b236c08f3222|19000101_000001/date=2026-06-06/2026-06-06T13-04-40-143Z-04a1f297643a87bb02dd29ae27b1caabd4318a7845b62e0a3380f62102852269.json
Event Fields
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Parsed Structured
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Extensions
{}
Native Structured
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    "requisitionDescription": "<div><div><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;' data-pasted=\"true\"><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#414141;'>*Applicants MUST submit a cover letter with resume to be considered.</span></strong></p><p style='margin-right:4.5pt;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;margin-top:0in;margin-bottom:0in;text-align:justify;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#414141;'>*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.</span></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:#414141;'>*<strong><span style='font-family:\"Calibri\",sans-serif;'>Minorities, women, and </span></strong><em><strong><span style='font-family:\"Calibri\",sans-serif;font-style:normal;'>individuals with disabilities</span></strong></em><strong><span style='font-family:\"Calibri\",sans-serif;'> are </span></strong><em><strong><span style='font-family:\"Calibri\",sans-serif;font-style:normal;'>encouraged to apply</span></strong></em><strong><span style='font-family:\"Calibri\",sans-serif;'>. Please contact Human Resources if you require an accommodation.</span></strong></span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><strong><u><span style='font-family:\"Calibri\",sans-serif;color:#31849B;'>BASIC FUNCTION:</span></u></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><span style='font-family:\"Calibri\",sans-serif;'>Carry out day-to-day project assistant function and other contract administrative tasks contributing to the overall contracting and procurement function.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><strong><u><span style='font-family:\"Calibri\",sans-serif;color:#31849B;'>WORK PERFORMED:</span></u></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;'>Review of Requisitions&nbsp;</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;'>Review Commitment Request and Contract packages</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;'>Follow-up with originating departments to obtain missing contract documents</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;font-size:16px;'>Perform administrative tasks associated with collecting proposal submissions</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;'>Assist Procurement Directors to manage bids after submission of proposals</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;font-size:16px;color:black;'>Review administrative proposals received for conformity and completeness</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;font-size:16px;'>Set up respondent proposal + interviews scoring meetings/compiling scoring sheets/update procurement drive records, at the request of the Procurement Director</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;font-size:16px;color:black;'>Complete projects, tasks, and other duties as assigned by direct supervisor</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;font-size:16px;color:black;'>Cross Training New Hires and Originators</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;font-size:16px;color:black;'>Data Entry, Data Review, and Files Organization</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;font-size:16px;color:black;'>Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting</span></li><li style=\"margin:0in;font-size:16px;font-family: initial;color:black;text-align:justify;\"><span style='font-family:\"Calibri\",sans-serif;font-size:16px;color:black;'>Coordinate with other departments and across ESD as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, tax exemption forms, shipping receipts and other office documents in a timely fashion</span></li></ul><p style='margin-right:0in;margin-left:.25in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><br></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><strong><u><span style='font-family:\"Calibri\",sans-serif;color:#31849B;'>MINIMUM REQUIREMENTS:</span></u></strong></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><strong><span style='font-family:\"Calibri\",sans-serif;'>Education Level required:</span></strong><span style='font-family:\"Calibri\",sans-serif;'>&nbsp;High School Diploma or equivalent; Associate degree preferred.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'><strong><span style='font-family:\"Calibri\",sans-serif;'>Knowledge required:</span></strong><span style='font-family:\"Calibri\",sans-serif;'>&nbsp;1-2 years of administrative and/or customer service experience. Familiarity with databases and basic computer programs; <span style=\"color:#202124;\">Microsoft Word, Excel, PowerPoint and Access. </span> Strong attention to detail with&nbsp;</span><span style='font-family:\"Calibri\",sans-serif;color:black;'>excellent writing and telephone etiquette preferred.</span></p><p style='margin-right:0in;margin-left:0in;font-size:16px;font-family:\"Times New Roman\",serif;margin:0in;text-align:justify;'>&nbsp;</p></div></div>\n",
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