Production (Office) Specialist

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    "requisitionDescription": "<div>\n    <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.7.18/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\" />\n    <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.7.18/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\" />\n\n    <div class=\"fr-view\">\n      <div><div><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/21.51.21/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\">&nbsp;<link href=\"https://static.workforcenow.adp.com/mas/mdf-components/21.51.21/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\"><div><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong id=\"isPasted\"><span style=\"font-family: arial,sans-serif;\">Lexitas</span></strong><span style=\"font-family: arial,sans-serif;\"> is a legal support company that offers an array of services including court reporting, medical record retrieval, registered agent services and legal talent outsourcing. Our <strong>Houston</strong><strong>, Texas</strong> office, part of our Records Retrieval Division, is currently looking for a Production (Office) Specialist.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><br></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-size: 14px; font-family: arial, sans-serif; color: black;\"><strong>Lexitas</strong> offers a full comprehensive benefit package that includes health insurance, PTO, Personal Days, paid holidays, and a 401(k) match.&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><br></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong><span style=\"font-size: 15px; font-family: arial, sans-serif; color: black;\">SUMMARY:&nbsp;</span></strong></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;margin-top:2.15pt;margin-right:10.35pt;margin-bottom:.0001pt;margin-left:0in;'><span style=\"font-family: arial,sans-serif;\">The Production (Office) Specialist is responsible for preparing medical billing and other business records for use in civil litigation. &nbsp; This process includes, but is not limited to quality control, electronic document processing, organization and tabbing of hospital records, scanning and archiving records, printing and binding records.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px; color: black;\">&nbsp;</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px; color: black;\">Essential Functions: &nbsp;</span></strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;line-height:115%;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px; line-height: 115%;\">Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></span></p><ul style=\"list-style-type: disc;margin-left:-0.25in;\"><li style=\"text-align: left; font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Maintain the company database by confirming client profile information, patient demographics, order scopes, required authorizations, tracking steps, and notes &nbsp; &nbsp; entry.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Use the database and other tools to oversee assigned workload and backlog.&nbsp;</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Extract record files from media (CD, DVD, USB, hard-drive, etc.) and archiving.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Provide clients with records, via secure delivery, printing and shipping hard copies, and/or scanning and publishing digital records to online repository.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Verify records against patient information, client requirements, record type, and dates of service.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Provide the billing department with complete information to bill clients with minimal errors.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Produce records according to client preference, via scanning, bates labeling, tabbing, bookmarking and applying OCR.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Process and manipulate PDF documents through Adobe Acrobat, via rearranging of pages, editing, extracting, inserting, masking, bates stamping, printing, etc.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Verify and perform quality control of all records, before digital or hard copy distribution.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Archive record files on company network shared drives and database software.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">May sort and process incoming and outgoing mail.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Assist supervisor with clean-up and organization of the production area and help with ensuring all production supplies are fully stocked when necessary.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Safeguards confidentiality of medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Assist in training or cross-training employees.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Any other duties of a similar or lesser nature as&nbsp;required.</span><strong><span style=\"font-size: 15px;\">&nbsp;</span></strong></li></ul><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px; color: black;\">COMPETENCIES, SKILLS AND ABILITIES</span></strong></span></p><ul style=\"list-style-type: disc;margin-left:-0.25in;\"><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Must be a positive team player and be able to communicate with team&nbsp;members.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Strong attention to details, efficient and highly&nbsp;organized.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Ability to multi-task.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer,&nbsp;Windows).</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Flexible schedule and available to work occasional overtime as&nbsp;required.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Ability to work with deadlines and work well under pressure.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt; color: black;\">Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Accepts direction well.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Excellent attendance and punctuality.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt; color: black;\">Constantly strives to achieve excellence in day-to-day operations of respective department.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Familiarity with subpoenas, written depositions and affidavits a&nbsp;plus.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt; color: black;\">Constantly strives to achieve excellence in day-to-day operations of respective department.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt;\">Understanding of record tabbing, organization, and charts a&nbsp;plus.</span></li></ul><h2 style='margin-top:.45pt;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:16.05pt;font-size:19px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">EDUCATION / EXPERIENCE</span></span></h2><ul style=\"list-style-type: disc;margin-left:-0.25in;\"><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt; color: black;\">High school diploma or equivalent required.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 11pt; color: black;\">Adheres to compliance policies.</span></li><li style=\"font-family: arial, sans-serif;\"><span style=\"font-size: 15px;\">Experience working in a multi-function, multi-geography environment preferred.</span></li></ul><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">&nbsp;</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px;\">SUPERVISORY RESPONSIBILITIES: &nbsp;</span></strong></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;margin-right:15.85pt;'><span style=\"font-family: arial,sans-serif;\">The Production Specialist has no supervisory responsibilities.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px;\">&nbsp;</span></strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px;\">LANGUAGE SKILLS</span></strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">Ability to effectively present information and respond to questions from internal and external customers whose first language is English.&nbsp;</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px;\">&nbsp;</span></strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px;\">CERTIFICATES, LICENSES, REGISTRATIONS</span></strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">None</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">&nbsp;</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px;\">PHYSICAL DEMANDS</span></strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">&nbsp;</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.&nbsp;</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">&nbsp;</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px;\">WORK ENVIRONMENT</span></strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">&nbsp;</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">&nbsp;</span></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style=\"font-family: arial,sans-serif;\"><strong>TRAVEL REQUIREMENTS</strong></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"color: black;\">Little to no travel expected for this position.</span></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"color: black;\">&nbsp;</span></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style=\"font-family: arial,sans-serif;\"><strong>OTHER DUTIES</strong></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"color: black;\">Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to the job at any time with or without notice.</span></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style=\"font-family: arial,sans-serif;\"><strong>&nbsp;</strong></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style=\"font-family: arial,sans-serif;\"><strong>AAP/EEO STATEMENT</strong></span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"color: black;\">Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px; color: black;\">EOE Employer/Vet/Disabled.</span></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><strong><span style=\"font-size: 15px;\">&nbsp;</span></strong></span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style=\"font-family: arial,sans-serif;\"><span style=\"font-size: 15px;\">If you require reasonable accommodation in the application process, please contact Human Resources at&nbsp;</span><a href=\"mailto:[email protected]\"><u><span style=\"font-size: 15px;\">[email protected]</span></u></a><span style=\"font-size: 15px;\">&nbsp;for assistance. &nbsp;All other applications must be submitted online.</span></span></p><p><br></p></div></div></div></div>\n    </div>\n  </div>\n",
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