Admissions Special Programs Coordinator

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  "source_hash": "28d13080711048bba6488f5065dc8869d9a2484aaae4d792014172775fc38adf",
  "last_changed_at": "2026-05-29T22:41:12.882Z",
  "active_status": "active"
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  "language": "en",
  "location": {
    "raw": "Wellesley Hills, MA, US",
    "city": "Wellesley Hills",
    "region": "MA",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.98
  },
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  "inferred_at": "2026-06-06T10:03:56.511Z",
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    "language": "en",
    "location": {
      "raw": "Wellesley Hills, MA, US",
      "city": "Wellesley Hills",
      "region": "MA",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.98
    },
    "countries": [
      "United States"
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{
  "locations": [
    {
      "city": "Wellesley Hills",
      "state": "MA",
      "country": "US"
    }
  ],
  "requisitionId": 831,
  "displayJobTitle": "Admissions Special Programs Coordinator",
  "externalDescription": "Position Summary The ideal candidate will join a vibrant educational community, and have a desire and ability to serve a population of students with various needs and backgrounds. The Admissions Special Programs Coordinator serves as the primary engagement, project-based, and front-of-house operational coordinator for the Office of Admissions, ensuring smooth daily operations and a welcoming, engaging, and efficient experience for MassBay students, prospective students, and visitors. This position coordinates office logistics, budget coordination, student employee supervision, and front-line communications while also providing general admissions counseling to visitors and operational support to the department during peak processing and event periods. Key Responsibilities and Duties: Admissions Resources Front-Line Service •\tProvide and distribute information to current and prospective students and families via in-person, phone, and email interactions; •\tUtilize multiple platforms on a daily basis, including, but not limited to Microsoft360, PeopleSoft, Slate, Docuware, AMSA Safe; •\tServe as a primary point of contact for student and visitor inquiries, ensuring accurate and consistent information; •\tAnswer and triage incoming phone calls and email inquiries, distributing communications to appropriate admissions staff members; •\tLearn, implement, and support the use of technology platforms utilized by the Office of Admissions, including assisting with onboarding and training of staff and peer professionals on new tools and processes; •\tEnsure the physical space of the office is welcoming, organized, and functional. Student Employee Supervision •\tRecruit, train, schedule, supervise, and support student employees; •\tPlan and implement training activities; •\tAssign, organize, and monitor student employee duties to ensure timely and accurate completion of tasks; •\tProvide ongoing coaching, performance feedback, and support to student staff; •\tConduct regular staff meetings with student employees. Events Outreach Support •\tAssist with planning, organizing, and executing admissions events, including campus visits, open houses, and recruitment programs; •\tCoordinate front-of-house logistics for events, including staffing, materials, and visitor flow; •\tAttend college-related events and represent the college and the Office of Admissions at internal and external events as needed; •\tCollaborate with the Director of Admissions Recruitment to plan and execute on campus and virtual on campus events and tours. Office Operations Budget Management •\tAssist with the admissions office operating budget, including tracking expenditures, reconciling accounts, and coordinating purchasing and payments; •\tCoordinate daily work activities related to office operations to ensure efficient workflow and consistent coverage; •\tDevelop and manage the physical office schedule, including staff and student employee coverage for front-of-house services; •\tEnsure departmental spending is on track for part-time, seasonal, and student employees. Document Processing Peak Period Support •\tAssist with admissions document processing during peak application and enrollment periods; •\tSupport data entry, file management, and application processing as needed to maintain service standards and deadlines; •\tDistributes documentation and retains and processes records as appropriate. Communication Collaboration •\tServe as a liaison between admissions staff, student employees, and campus partners to ensure smooth information flow; •\tDistribute communications and inquiries to appropriate staff members and follow up as needed to ensure timely responses; •\tFacilitate internal and external communications for the Office of Admissions, including updates to webpages, brochures, promotion of services and events, and dissemination of information to faculty, staff, and students; •\tParticipate in meetings and professional development activities and maintain a working knowledge of assigned areas; •\tOther duties as assigned.",
  "postingEffectiveDate": "4/27/2026",
  "postingExpirationDate": "-"
}