Senior Purchasing Associate (Corporate)

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    "description": "<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">SENIOR PURCHASING ASSOCIATE (CORPORATE)</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Subsidiary: </span>Genser Energy Ghana Limited (GEGL)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Division / Department: </span>Finance (FIN) / Supply Chain (SC)                                                                                                                                          </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Location: </span>Corporate Office, Takoradi, Western Region, Ghana</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Designation Level:</span> Functional Head</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Reports Directly to:</span> Supply Chain Manager</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">OBJECTIVE: </span>The Senior Purchasing Associate (Corporate) will lead the procurement of goods, services, and works in support of Genser Energy’s corporate and project operations. This role requires deep expertise in end-to-end procurement, including strategic sourcing, rapid sourcing, supplier negotiation, bidding and tendering processes, and international vendor management. The position covers procurement activities for Power Plant Projects, Pipeline Projects, Midstream Projects, and a wide range of indirect categories—including Health &amp; Safety, ESG, HR, and facilities. The ideal candidate brings strong cultural awareness, international exposure, and a proven ability to align procurement strategies with organizational goals, budgets, and compliance standards.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">KEY RESPONSIBILITIES:</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><em>PROCUREMENT</em></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-family: arial, helvetica, sans-serif\"> </span><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\">Procurement &amp; Purchasing Management and Innovation</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Collaborate with internal stakeholders to identify procurement plans that support projects and corporate objectives across all business units.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Conduct market research to identify cost-effective suppliers, track market trends, and assess supplier capabilities.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Lead the development and execution of purchasing strategies, including competitive tendering, bid evaluation, and supplier selection.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Oversee and manage end-to-end procurement activities, ensuring alignment with project timelines, quality requirements, and budget constraints.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Negotiate pricing, payment terms, service levels, and contract conditions with vendors and service providers.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Prepare detailed cost analyses, procurement reports, and budget tracking documents to inform strategic decisions.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Vendor Relationship Management</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Establish and maintain productive relationships with key suppliers and service providers.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Conduct regular supplier performance reviews and audits focusing on quality, delivery reliability, cost competitiveness, and compliance.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Partner with vendors to resolve delivery delays, product quality issues, and pricing discrepancies, ensuring continuous improvement.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Develop long-term supplier partnerships to support strategic sourcing goals and business continuity.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Documentation &amp; Record-Keeping</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure all supplier information is accurately and promptly entered into the company ERP (Sage X3).</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Streamline and enhance supplier enrollment and qualification processes to maintain up-to-date vendor databases.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain comprehensive records of contracts, purchase orders, bids, and agreements for internal tracking and audit readiness.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Compliance &amp; Risk Management</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Prepare, review, and maintain complete and accurate procurement documentation, ensuring legal and policy compliance.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Work closely with legal, finance, and compliance teams to ensure adherence to internal controls, regulatory standards, and ethical procurement practices.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Mitigate procurement risks by ensuring transparency and traceability across the procurement process.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><em>BUDGETING</em></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Actively assist the Department Head with the preparation of the monthly budget.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Develop and manage all budget items, including cost control and expenditure forecasting.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure the budget is in line with the department’s scheduled activities.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><em>ORGANIZATIONAL DEVELOPMENT</em></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Supervise the team to execute assigned projects within deadlines and budget. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Carry out performance appraisals and development plans with subordinate staff. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Coordinate the leave schedule of subordinate staff. </span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">QUALIFICATIONS:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Bachelor's degree in Engineering, Supply Chain, or Procurement is mandatory.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Master's degree is a plus.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Experience in multicultural environments and international procurement (Asia, Europe, U.S.) is mandatory.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Fluency in French or Chinese is a plus.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">KNOWLEDGE &amp; EXPERIENCE:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A minimum of 8+ years of experience in a similar role, preferably within the energy, infrastructure, or industrial projects sector.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Proficiency with industry-specific software (SAP, Sage, Oracle).</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Proven experience managing tenders, bids, and international supplier negotiations.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">In-depth knowledge of procurement processes, vendor management, contract law, and cost control methodologies.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong analytical and planning skills, with proficiency in preparing cost-benefit analyses and procurement forecasts.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong interpersonal and cross-cultural communication skills, with the ability to influence and collaborate across functions and geographies.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">COMPETENCIES:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strategic Vision: Drive projects towards improving efficiencies based on processes and procedures.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Efficient Project Management: Contribute to projects aimed at improving efficiencies through effective processes and procedures.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong Leadership: Capable of addressing technical, financial, and HR challenges in a dynamic work environment.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Adaptability: Willingness to adjust work practices to achieve the best results.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Effective Communication: Communicate clearly and consistently; be a good listener and negotiator.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Diligent Work Ethic: Manage multiple projects and ensure timely delivery of results.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Commitment to Development: Take responsibility for personal growth and the training of team members.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Efficiency Improvement: Navigate challenges and enhance efficiency through the use of technology.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Organizational Skills: Strong planning, organizational, and time management abilities, with a knack for coordinating activities across different areas.</span></li>\n</ul>",
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