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Executive Assistant

Rrdonnelley · Columbus, OH, United States · Hybrid · Active · $44 / hour · SmartRecruiters

Job facts

FieldValue
CompanyRrdonnelley
TitleExecutive Assistant
Normalized title-
Department / teamLegal & Document Processing
LocationColumbus, OH, United States
Work modelHybrid / Hybrid
Employment typeFull Time
Salary$44 / hour
Statusactive
ATS providerSmartRecruiters
Posted / first seen2026-06-03 / 2026-06-04
Changed / last seen2026-06-04 / 2026-06-06

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Company jobsActive postings from Rrdonnelley.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through SmartRecruiters.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Columbus.Open
Department jobsActive postings in Legal & Document Processing.Open
Work model jobsActive Hybrid postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyRrdonnelley
Source38c0fd65-587d-4cc3-b3d4-db1d7677dba2
ATS providerSmartRecruiters

Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Schedule: M-F 8:30am-5:30pm This will be mostly remote but might be expected to report to our Columbus site periodically. (* denotes an “essential function”) *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)   *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. *Complex calendar and meeting coordination including ability to make decisions on behalf of supported professional *Complex travel bookings including ability to accurately plan multi-leg international trips *Communicate and/or respond in effective and professional manner on behalf of supported professional *Utilize appropriate logs and/or tracking software for all administrative support work   *Ensure that job tickets are properly filled out before beginning work   *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle  *Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues  *Meet contracted deadlines for accepting, completing, and delivering all work   *Troubleshoot basic equipment problems   *Assist in developing training plans and process maps for the administrative operation  *Deliver training plans to a team of Admins *Serve as a subject matter expert and resource for junior employees  *Interact with clients in person, over the  phone , via  video  or electronically in a professional and knowledgeable manner Prioritize workflow and efficiently multi-task  Performs Quality Assurance on own work and work of others   Answer telephone, emails, and place service calls when needed   Use equipment and supplies in a cost-efficient manner  Help to foster a proactive environment of continuous service enhancement and relationship building with the client Adhere to Williams Lea policies in addition to client site policies  Working conditions Position operates at sites with maximum of 24/7 operations.  Individual shift requirements will vary by site. Ability to work overtime as needed. Work is performed in a professional work environment and/or work from home setting. Business casual and/or professional attire required. Job qualifications Associate degree or advanced degree preferred.  Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history 5+ years’ experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more.  Formal education and/or training may be considered in lieu of experience Excellent calendar management experience and skills, including the coordination of complex executive meetings Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client Familiar with other software programs for providing administrative support Previous experience scheduling travel arrangement strongly preferred. Previous experience providing administrative support at the executive level preferred Ability to interact well with all levels of management Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion Strong attention to detail; able to work on multiple projects simultaneously with little to no errors Must have excellent organizational skills Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines Able to exercise good judgment to make decisions that conform to business needs and policy Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level Ability to effectively work independently with strong decision-making abilities with minimal supervision as well as the ability to work collaboratively as part of a team Ability to work in a fast-paced, high volume environment with efficient and effective multi-tasking skills Ability to communicate professionally both verbally and in writing Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions Must be self-motivated with a positive attitude while remaining flexible, proactive, resourceful and efficient Proven customer service skills are required to create, maintain, and enhance customer relationships The rate of pay for this role at the noted RRD location is $/28.70 to $43.60 hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans

Full job record

Job IDeab42b045b52057e13f9f9278abf5cece59b23d6
Org ID8640e3a1-3b4e-4901-b4c6-a19743f272ff
Source ID38c0fd65-587d-4cc3-b3d4-db1d7677dba2
Board ID38c0fd65-587d-4cc3-b3d4-db1d7677dba2
Providersmartrecruiters
Provider Job Key744000130077805
TitleExecutive Assistant
Normalized Title—
Statusactive
Activeyes
Location TextColumbus, OH, United States
DepartmentLegal & Document Processing
Team—
Employment Typefull_time
Workplace Typehybrid
Remote Policyhybrid
CountryUnited States
RegionOH
CityColumbus
Salary RawRRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Schedule: M-F 8:30am-5:30pm This will be mostly remote but might be expected to report to our Columbus site periodically. (* denotes an “essential function”) *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)   *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. *Complex calendar and meeting coordination including ability to make decisions on behalf of supported professional *Complex travel bookings including ability to accurately plan multi-leg international trips *Communicate and/or respond in effective and professional manner on behalf of supported professional *Utilize appropriate logs and/or tracking software for all administrative support work   *Ensure that job tickets are properly filled out before beginning work   *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle  *Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues  *Meet contracted deadlines for accepting, completing, and delivering all work   *Troubleshoot basic equipment problems   *Assist in developing training plans and process maps for the administrative operation  *Deliver training plans to a team of Admins *Serve as a subject matter expert and resource for junior employees  *Interact with clients in person, over the  phone , via  video  or electronically in a professional and knowledgeable manner Prioritize workflow and efficiently multi-task  Performs Quality Assurance on own work and work of others   Answer telephone, emails, and place service calls when needed   Use equipment and supplies in a cost-efficient manner  Help to foster a proactive environment of continuous service enhancement and relationship building with the client Adhere to Williams Lea policies in addition to client site policies  Working conditions Position operates at sites with maximum of 24/7 operations.  Individual shift requirements will vary by site. Ability to work overtime as needed. Work is performed in a professional work environment and/or work from home setting. Business casual and/or professional attire required. Job qualifications Associate degree or advanced degree preferred.  Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history 5+ years’ experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more.  Formal education and/or training may be considered in lieu of experience Excellent calendar management experience and skills, including the coordination of complex executive meetings Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client Familiar with other software programs for providing administrative support Previous experience scheduling travel arrangement strongly preferred. Previous experience providing administrative support at the executive level preferred Ability to interact well with all levels of management Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion Strong attention to detail; able to work on multiple projects simultaneously with little to no errors Must have excellent organizational skills Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines Able to exercise good judgment to make decisions that conform to business needs and policy Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level Ability to effectively work independently with strong decision-making abilities with minimal supervision as well as the ability to work collaboratively as part of a team Ability to work in a fast-paced, high volume environment with efficient and effective multi-tasking skills Ability to communicate professionally both verbally and in writing Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions Must be self-motivated with a positive attitude while remaining flexible, proactive, resourceful and efficient Proven customer service skills are required to create, maintain, and enhance customer relationships The rate of pay for this role at the noted RRD location is $/28.70 to $43.60 hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans
Salary Min43.6
Salary Max—
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://jobs.smartrecruiters.com/RRDonnelley/744000130077805-executive-assistant
Apply URLhttps://jobs.smartrecruiters.com/RRDonnelley/744000130077805-executive-assistant?oga=true
First Seen At2026-06-04 11:49:57Z
Last Seen At2026-06-06 19:53:58Z
Last Checked At2026-06-06 19:53:58Z
Last Changed At2026-06-04 11:49:57Z
Inactive At—
Source Posted At2026-06-03 19:22:58Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=smartrecruiters/board=rrdonnelley/date=2026-06-06/2026-06-06T19-53-28-330Z-ac3eea4794ea01097cae62897178a5a970a465c55f131f0243adc88221375c57.json
Event Fields
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Parsed Structured
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Extensions
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Native Structured
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    {
      "fieldId": "6567712ff47b8d2e99cbba79",
      "valueId": "1fa39ed4-fa8c-498e-a698-85e764c7a1d2",
      "fieldLabel": "Is this position subject to Non-Competition?",
      "valueLabel": "No"
    },
    {
      "fieldId": "64cd3d9043262249d8140c00",
      "valueId": "8117150",
      "fieldLabel": "Department",
      "valueLabel": "Legal & Document Processing"
    },
    {
      "fieldId": "65456b154613d96e58629577",
      "valueId": "F",
      "fieldLabel": "Position Type",
      "valueLabel": "Regular Full-Time"
    },
    {
      "fieldId": "COUNTRY",
      "valueId": "us",
      "fieldLabel": "Country/Region",
      "valueLabel": "United States"
    },
    {
      "fieldId": "65456b52e2114c04ea3aec29",
      "valueId": "9P2",
      "fieldLabel": "AAP Plan Code",
      "valueLabel": "9P2:Columbus - 671 S High St"
    },
    {
      "fieldId": "65456c02e2114c04ea3aec2b",
      "valueId": "N",
      "fieldLabel": "Bonus Plan",
      "valueLabel": "None"
    },
    {
      "fieldId": "65146ea52c22cd4f755a1062",
      "valueId": "9da2bc42-59f4-4ee0-bbba-9ca4df554bca",
      "fieldLabel": "RRD Job Category",
      "valueLabel": "Legal & Document Processing"
    },
    {
      "fieldId": "65456be24613d96e58629578",
      "fieldLabel": "Standard Hours",
      "valueLabel": "40"
    }
  ],
  "defaultJobAd": true,
  "releasedDate": "2026-06-03T19:22:58.169Z",
  "detail_errors": [],
  "experienceLevel": {
    "id": "not_applicable",
    "label": "Not Applicable"
  },
  "typeOfEmployment": {
    "id": "permanent",
    "label": "Full-time"
  }
}
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GET https://api.bluedoor.sh/job-postings/v1/jobs/eab42b045b52057e13f9f9278abf5cece59b23d6?include=descriptionJSON
GET https://api.bluedoor.sh/job-postings/v1/orgs/8640e3a1-3b4e-4901-b4c6-a19743f272ffJSON
GET https://api.bluedoor.sh/job-postings/v1/sources/38c0fd65-587d-4cc3-b3d4-db1d7677dba2JSON
GET https://api.bluedoor.sh/job-postings/v1/jobs/eab42b045b52057e13f9f9278abf5cece59b23d6/eventsJSON

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