Administrative Assistant

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    "ExternalDescriptionStr": "<p>Structure Tone, Part of the STO Building Group is looking to add an Administrative Assistant for a project we have in Poughkeepsie, NY. They will&nbsp;be responsible for&nbsp;reviewing all project documents while also ensuring their accuracy, quality, and integrity. Help each of our project teams adhere to record retention policies, safeguard information, and retrieve data more effectively.<span style=\"font-family: Arial, sans-serif;\"> </span>&nbsp;</p><p><strong>Administrative Assistant</strong></p><p><strong>Duties</strong><span style=\"font-family: Arial, sans-serif;\"><strong> </strong></span></p><ul style=\"list-style-type: disc;\"><li>Provide general administrative and technical support to the team<span style=\"font-family: Arial, sans-serif;\"> </span></li><li>Work with company business units and our insurance brokers to satisfy requests for certificates of insurance, auto ID cards and policy endorsements<span style=\"font-family: Arial, sans-serif;\"> </span></li><li>Maintain a variety of records, including schedules of insurance, vehicles, drivers and drones, as well as real and personal property<span style=\"font-family: Arial, sans-serif;\"> </span></li><li>Assist with the collection, organization and analysis of data necessary for the development of insurance renewal submissions<span style=\"font-family: Arial, sans-serif;\"> </span></li><li>Organize, maintain and update electronic files and templates<span style=\"font-family: Arial, sans-serif;\"> </span></li><li>Track and file binding documents, policies and invoices, reviewing for accuracy and consistency<span style=\"font-family: Arial, sans-serif;\"> </span></li><li>Work with marketing on the development of internal and external education, marketing and presentation materials<span style=\"font-family: Arial, sans-serif;\"> </span></li><li>Assume responsibility for coordinating various department projects and initiatives in support of business and department goals and objectives<span style=\"font-family: Arial, sans-serif;\"> </span></li><li>Support the local Executives, scheduling meetings, coordinating travel arrangements and processing expense reports<span style=\"font-family: Arial, sans-serif;\"> </span></li></ul><p>&nbsp;</p><p><strong>Qualifications</strong></p><ul style=\"list-style-type: disc;\"><li>3+ years of administrative experience</li><li>Excellent verbal and written communication skills</li><li>Strong time management skills with the ability to multi-task and prioritize</li><li>Computer literate and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)</li></ul><p>&nbsp;</p><p>Salary Range: $60,000 - $75,000 based on experience.&nbsp;</p><p><strong>Benefits</strong>&nbsp;<br>The Company offers the following benefits<span style=\"font-family: Arial, sans-serif;\"> </span>for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life &amp; AD&amp;D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home &amp; Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]<span style=\"font-family: Arial, sans-serif;\">  </span>&nbsp;</p><p><strong>Disclaimer:</strong><span style=\"font-family: Arial, sans-serif;\"><strong> </strong></span>The salary, other compensation, and&nbsp;benefits&nbsp;information is&nbsp;accurate&nbsp;as of the date of this posting. The Company reserves the right to&nbsp;modify&nbsp;this information at any time, subject to applicable law.<span style=\"font-family: Arial, sans-serif;\">  </span>&nbsp;</p><p><strong>EEO Statement:</strong><span style=\"font-family: Arial, sans-serif;\"><strong> </strong></span>&nbsp;</p><p><i>The STO Building Group family of companies—Structure Tone, Structure Tone Southwest,&nbsp;Pavarini&nbsp;Construction Co.,&nbsp;Pavarini&nbsp;McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We&nbsp;provide&nbsp;a complete range of construction services, from site selection analysis, design constructability&nbsp;review&nbsp;and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at</i><span style=\"font-family: Arial, sans-serif;\"><i> </i></span><a href=\"https://nam02.safelinks.protection.outlook.com/?url=http://stobuildinggroup.com/&amp;data=05|01|[email protected]|41c19e69e5ba43b7d6da08db103399ec|9c570b9dde43498eb322b8bbabc139e8|0|0|638121586032301143|Unknown|TWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0=|3000|||&amp;sdata=SMr0cGpPakwhZ31jJrARsbmkQKpZ0QdIEF8miLhID1A=&amp;reserved=0\" target=\"_blank\"><i><strong>stobuildinggroup.com</strong></i></a><i>.</i>&nbsp;</p><p><i>We are an equal opportunity employer.</i><span style=\"font-family: Arial, sans-serif;\"><i> </i></span><i>We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics</i>.&nbsp;</p>",
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