Parts Purchasing Administrator

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    "requisitionDescription": "<div><p style=\"margin-left:0in;\" data-pasted=\"true\"><strong><u>Job Description</u>:&nbsp;</strong></p><p style=\"margin-left:0in;\">The Purchasing Administrator is responsible for the procurement of propane and HVAC parts, while working to reduce the company&rsquo;s cost of goods by collaborating with suppliers, internal departments, and stakeholders. They will also work to procure customer-specific parts, communicate pricing, and coordinate installation of parts. This role will report to the Director of Service Operations.</p><p style=\"margin-left:0in;\"><br></p><p style=\"margin-left:0in;\"><strong>Essential responsibilities will include but not be limited to:</strong></p><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left:0in;\">Maintain list of active and approved vendors and their contact information</li><li style=\"margin-left:0in;\">Place all warehouse stock orders requested by Area Managers or Supervisors based on lowest cost vendor</li><li style=\"margin-left:0in;\">Handle urgent part requests and coordinate expedited deliveries when necessary</li><li style=\"margin-left:0in;\">Contact customers via email and phone to approve orders and schedule part installs</li><li style=\"margin-left:0in;\">Place orders for Propane Equipment Installations</li><li style=\"margin-left:0in;\">Place equipment orders for HVAC Equipment Installations</li><li style=\"margin-left:0in;\">Work with vendors to develop package pricing for HVAC installations</li><li style=\"margin-left:0in;\">Track and reconcile any warranty part/equipment purchases to ensure credit is received</li><li style=\"margin-left:0in;\">Ensure purchase order system is used by all part purchases for reporting purposes</li><li style=\"margin-left:0in;\">Monthly Vendor price checks to be conducted to share with Area Managers, Supervisors, and stakeholders<ul style=\"list-style-type: circle;\"><li>May need to complete these vendor checks on a biweekly basis depending on market volatility</li></ul></li><li style=\"margin-left:0in;\">Monthly counter purchase tracking to be distributed to Area Managers, Supervisors and stakeholders<ul style=\"list-style-type: circle;\"><li>Goal of tracking and reporting is a tool for Area Managers to manage and reduce counter sales</li></ul></li><li style=\"margin-left:0in;\">Evaluate purchasing on a weekly basis to ensure that parts are being purchased from best price vendor</li><li style=\"margin-left:0in;\">Check special order parts to ensure correct markup was used by Area Manager/Supervisors</li><li style=\"margin-left:0in;\">Work with Salesforce Administrator to update and ensure accurate package and parts pricing in system</li><li style=\"margin-left:0in;\">Maintain profiles, logins, and access to vendor websites</li><li style=\"margin-left:0in;\">Year-end inventory master sheet pricing</li><li style=\"margin-left:0in;\">Year-end inventory audit presence</li><li style=\"margin-left:0in;\">Year-end inventory data entry as required</li><li style=\"margin-left:0in;\">Negotiate with vendors for better pricing</li></ul><p><strong>Schedule:</strong></p><ul><li>Monday- Friday</li><li>7:30 AM to 4 PM</li></ul></div></div>\n<br/>Monday- Friday<br/>7:30 AM to 4 PM",
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