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Administrative Assistant - Facilities (Temp)

24db6848 3728 47c9 8ce0 97e6c86fb40a 19000101 000001 · New York, NY, US, New York, NY · Remote · Active · $30–$35 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company24db6848 3728 47c9 8ce0 97e6c86fb40a 19000101 000001
TitleAdministrative Assistant - Facilities (Temp)
Normalized title-
Department / team-
LocationNew York, NY, United States
Work modelRemote / Remote
Employment typeTemporary
Salary$30–$35 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-02 / 2026-06-03
Changed / last seen2026-06-06 / 2026-06-06

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PageWhat it containsOpen
Company jobsActive postings from 24db6848 3728 47c9 8ce0 97e6c86fb40a 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in New York.Open
Work model jobsActive Remote postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company24db6848 3728 47c9 8ce0 97e6c86fb40a 19000101 000001
Source06e61d2f-3506-47cc-8da4-29041f97e46d
ATS providerADP Workforce Now Recruiting

Description

This is a temporary position requiring 37.5 hours per week, with an anticipated duration of 3–6 months beginning in July 2026. The role is fully onsite and is not eligible for a hybrid or remote work arrangement. Located in Manhattan, The New York Proton Center (NYPC) is one of the most unique and respected clinical partnerships in the world of proton therapy. The collaboration between Memorial Sloan Kettering Cancer Center, Montefiore Medical Center and Mount Sinai Health System brings state of the art proton therapy treatment to the patients of New York and the surrounding areas. Our team at NYPC is comprised of highly motivated, passionate, professional and engaged individuals working together as a dynamic team to deliver an exceptional level of patient care, providing the most advanced proton therapy technology. We offer our employees a competitive compensation and benefits package with flexibility for growth and career advancement. If you meet the criteria and would like to be a part of our collaborative, innovative and patient focused team, please apply with a cover letter and copy of your resume, or CV, to the current opportunity listed below. Position Summary: The Administrative Assistant performs duties which include management of supply inventory and mail distribution, coordination, and a variety of other duties to assist the Director of Facilities Management. The Administrative Assistant must exercise good judgment in decision making, be willing to take initiative, and possess excellent oral and written communication skills as many tasks will be performed independently. Duties and Responsibilities: Provide general administrative and clerical support including mailing, scanning, faxing and copying to management Process all incoming mail by scanning to Finance Department Work with all areas for delivery and mailings with UPS, FedEx and Postal Department Answer, screen and transfer inbound phone calls Process employee ID cards Assist patients with initial paperwork Schedule and coordinate appointments Process insurance claims in compliance with law requirements Use medical software to support all transactions Prepare and modify documents including correspondence, reports, drafts, memos and emails Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Generate purchase orders for vendor repairs and supply orders Provide Facilities and Security information to new hires during onboarding Manage conference room reservations and organize all aspects for meetings Assist in resolving any administrative problems Receive patient CDs, send out email and bring to Intake Department Comply with all New York Proton Center policies related to Privacy Rules established under the Health Information Privacy and Portability Act of 1996 (HIPAA) Perform other job-related duties, as assigned Qualifications: High School graduate or equivalent Minimum of 3 years medical office, or clinical environment experience, preferred Proven work experience as an Administrative Assistant About the Area: New York City is a major metropolitan city and is home to world-renowned cultural offerings. Outdoor attractions include a variety of parks and greenspaces including Central Park, the Brooklyn Botanical Gardens, the Bronx Zoo, and the High Line; multiple waterfronts on the island afford convenient access to scenic activities. Cultural activities abound in Broadway, Madison Square Garden, Lincoln Center, The Metropolitan Museum of Art, and the Museum of Modern Art, Iconic sites include the Statue of Liberty, Empire State Building, Rockefeller Center, Times Square, and the One World Trade Center; championship teams in every major league sport; shopping abounds in SoHo, Fifth Avenue, Chelsea Market, and the Fashion district; and culinary offerings are second to none. The New York Proton Center is well-located for city living and suburb living, with multiple suburbs located 25 minutes from the Center, home to some of the best public-school systems in the country. The salary range and/or hourly rate displayed is a determination of base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. NYPC takes into consideration several factors in making compensation decisions including, but not limited to, skillset, experience and training, licensure and certifications, internal equity and other business and organizational needs. The New York Proton Center (NYPC) strives to maintain a workplace that accepts and appreciates the differences among our employees. The company will not discriminate against any applicant or employee based on age, race, gender, color, religion, national origin, ancestry, disability, marital status, covered veteran status, sexual orientation, gender identity and/or expression, genetic information, status with respect to public assistance or any other characteristic protected by state, federal, or local law.

Full job record

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Source ID06e61d2f-3506-47cc-8da4-29041f97e46d
Board ID06e61d2f-3506-47cc-8da4-29041f97e46d
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Provider Job Key549254
TitleAdministrative Assistant - Facilities (Temp)
Normalized Title—
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Activeyes
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Department—
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Employment Typetemporary
Workplace Typeremote
Remote Policyremote
CountryUnited States
RegionNY
CityNew York
Salary Raw30 To 35 (USD) Hourly
Salary Min30
Salary Max35
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Salary Periodhour
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First Seen At2026-06-03 08:35:57Z
Last Seen At2026-06-06 12:23:54Z
Last Checked At2026-06-06 12:23:54Z
Last Changed At2026-06-06 12:23:54Z
Inactive At—
Source Posted At2026-06-02 14:02:00Z
Source Updated At—
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    "requisitionDescription": "<div><div><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'>This is a temporary position requiring 37.5 hours per week, with an anticipated duration of 3&ndash;6 months beginning in July 2026. The role is fully onsite and is not eligible for a hybrid or remote work arrangement.</p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;' id=\"isPasted\"><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>Located in Manhattan, The New York Proton Center (NYPC) is one of the most unique and respected clinical partnerships in the world of proton therapy. The collaboration between Memorial Sloan Kettering Cancer Center, Montefiore Medical Center and Mount Sinai Health System brings state of the art proton therapy treatment to the patients of New York and the surrounding areas.&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>Our team at NYPC is comprised of highly motivated, passionate, professional and engaged individuals working together as a dynamic team to deliver an exceptional level of patient care, providing the most advanced proton therapy technology. We offer our employees a competitive compensation and benefits package with flexibility for growth and career advancement.</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>If you meet the criteria and would like to be a part of our collaborative, innovative and patient focused team, please apply with a cover letter and copy of your resume, or CV, to the current opportunity listed below. &nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;' id=\"isPasted\"><strong><u><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>Position Summary:</span></u></strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>The Administrative Assistant performs duties which include management of supply inventory and mail distribution, coordination, and a variety of other duties to assist the Director of Facilities Management. &nbsp;The Administrative Assistant must exercise good judgment in decision making, be willing to take initiative, and possess excellent oral and written communication skills as many tasks will be performed independently.</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><u><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>Duties and Responsibilities:</span></u></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Provide general administrative and clerical support including mailing, scanning, faxing and copying to management</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Process all incoming mail by scanning to Finance Department</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Work with all areas for delivery and mailings with UPS, FedEx and Postal Department</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Answer, screen and transfer inbound phone calls</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Process employee ID cards</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Assist patients with initial paperwork</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Schedule and coordinate appointments</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Process insurance claims in compliance with law requirements</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Use medical software to support all transactions</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Prepare and modify documents including correspondence, reports, drafts, memos and emails</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Generate purchase orders for vendor repairs and supply orders</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Provide Facilities and Security information to new hires during onboarding</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Manage conference room reservations and organize all aspects for meetings</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Assist in resolving any administrative problems</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Receive patient CDs, send out email and bring to Intake Department</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Comply with all New York Proton Center policies related to Privacy Rules established under the Health Information Privacy and Portability Act of 1996 (HIPAA)</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>Perform other job-related duties, as assigned</span></li></ul><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><u><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>Qualifications:</span></u></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\" id=\"isPasted\"><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;color:black;background:white;'>High School graduate or equivalent</span><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>&nbsp;</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;color:black;background:white;'>Minimum of 3 years medical office, or clinical environment experience, preferred</span><span style='font-size:13px;font-family:     \"Arial\",sans-serif;'>&nbsp;</span></li><li style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>Proven work experience as an Administrative Assistant</span></li></ul><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;color:black;background:white;'>&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><strong><u><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>About the Area:</span></u></strong></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>New York City is a major metropolitan city and is home to world-renowned cultural offerings. Outdoor attractions include a variety of parks and greenspaces including Central Park, the Brooklyn Botanical Gardens, the Bronx Zoo, and the High Line; multiple waterfronts on the island afford convenient access to scenic activities. Cultural activities abound in Broadway, Madison Square Garden, Lincoln Center, The Metropolitan Museum of Art, and the Museum of Modern Art, Iconic sites include the Statue of Liberty, Empire State Building, Rockefeller Center, Times Square, and the One World Trade Center; championship teams in every major league sport; shopping abounds in SoHo, Fifth Avenue, Chelsea Market, and the Fashion district; and culinary offerings are second to none. The New York Proton Center is well-located for city living and suburb living, with multiple suburbs located 25 minutes from the Center, home to some of the best public-school systems in the country.&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><span style='font-size:13px;font-family:\"Arial\",sans-serif;color:black;background:white;'>&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><em><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>The salary range and/or hourly rate displayed is a determination of base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. &nbsp;NYPC takes into consideration several factors in making compensation decisions including, but not limited to, skillset, experience and training, licensure and certifications, internal equity and other business and organizational needs.</span></em></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><em><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>&nbsp;</span></em></p><p style='margin:0in;font-size:15px;font-family:\"Calibri\",sans-serif;'><em><span style='font-size:13px;font-family:\"Arial\",sans-serif;'>The New York Proton Center (NYPC) strives to maintain a workplace that accepts and appreciates the differences among our employees. The company will not discriminate against any applicant or employee based on age, race, gender, color, religion, national origin, ancestry, disability, marital status, covered veteran status, sexual orientation, gender identity and/or expression, genetic information, status with respect to public assistance or any other characteristic protected by state, federal, or local law.</span></em></p></div></div>\n",
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    },
    "requisitionTitle": "Administrative Assistant - Facilities (Temp)",
    "clientRequisitionID": "9540",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
      {
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          "postalCode": "10035",
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        },
        "nameCode": {
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        },
        "aliasNames": []
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    ],
    "screeningRequirements": [],
    "sponsoredVisaTypeCodes": []
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  "detail_meta": {
    "url": "https://workforcenow.adp.com/mascsr/default/careercenter/public/events/staffing/v1/job-requisitions/549254?cid=24db6848-3728-47c9-8ce0-97e6c86fb40a&ccId=19000101_000001&lang=en_US&locale=en_US",
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}
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