Receptionist & Office Assistant

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  "last_changed_at": "2026-05-30T05:40:04.049Z",
  "active_status": "active"
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  "location": {
    "raw": "Tal-Pietà, Pieta, PTA 1313, Malta",
    "city": "Tal-Pietà",
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  "inferred_at": "2026-06-06T10:17:21.762Z",
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      "city": "Tal-Pietà",
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    "id": "834",
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    "location": {
      "city": "Tal-Pietà",
      "state": "Pieta"
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    "departmentLabel": "Office",
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    "location": {
      "city": "Tal-Pietà",
      "state": "Pieta",
      "postalCode": "PTA 1313",
      "addressCountry": "Malta"
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    "datePosted": "2026-05-27",
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    "description": "<p><span style=\"font-size: 12pt; font-weight: bold\">Come and join our journey!</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">At<span style=\"font-weight: bold\"><span> </span>Immense</span>, we are guided by our core values of<span> </span><span style=\"font-weight: bold\">passion</span>,<span> </span><span style=\"font-weight: bold\">boldness</span>, and<span> </span><span style=\"font-weight: bold\">integrity</span>. We strive to create an environment where our people thrive, driven by a<span> </span><span style=\"font-weight: bold\">love for innovation</span><span> </span>and a commitment to<span> </span><span style=\"font-weight: bold\">delivering exceptional player experiences</span>. If you’re bold in your approach, and act with integrity, we’d love for you to join our team as a Receptionist and Office Assistant. </span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">A taste of what you’ll do:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Greet and welcome clients and visitors with a positive and helpful attitude </span></li>\n<li><span style=\"font-size: 12pt\">Assisting clients and visitors with signing in and out of the offices, as well as in finding their way around the offices</span></li>\n<li><span style=\"font-size: 12pt\">Ensure that company offices and apartments are extremely organized, tidy, and presentable at all times as well as meeting high standards of hygiene</span></li>\n<li><span style=\"font-size: 12pt\">Answer and direct incoming phone calls</span></li>\n<li><span style=\"font-size: 12pt\">Assist with events coordination, both internally and externally</span></li>\n<li><span style=\"font-size: 12pt\">Schedule meetings/appointments/interviews, and reserve meetings rooms and update calendars, as applicable </span></li>\n<li><span style=\"font-size: 12pt\">Onboarding tasks such as coordinate, prepare and set up the Induction Room, record company induction on new employee’s Bamboo profile, desk and chair allocated in a welcoming manner, take photo of new employee</span></li>\n<li><span style=\"font-size: 12pt\">Offboarding tasks such as clearing out workstations for employees leaving</span></li>\n<li><span style=\"font-size: 12pt\">Control the air conditions for all floors to set limits and ensure that lighting is on for all floors</span></li>\n<li><span style=\"font-size: 12pt\">Administer relationships with external suppliers of office supplies, arrange couriers, and other services ensuring adequate service levels and cost efficiency</span></li>\n<li><span style=\"font-size: 12pt\">Receive and distribute daily mail/deliveries</span></li>\n<li><span style=\"font-size: 12pt\">Assist with travel arrangements based on employee’s needs, always in a timely and cost efficient manner</span></li>\n<li><span style=\"font-size: 12pt\">Be in charge of taxi bookings and taxi procedure</span></li>\n<li><span style=\"font-size: 12pt\">Provide any reports relevant to the reception and office, upon request</span></li>\n<li><span style=\"font-size: 12pt\">Assist with the relocation of new hires when necessary </span></li>\n<li><span style=\"font-size: 12pt\">Be a First Aider and Fire Warden and in collaboration with the Facilities Manager ensure we met Health and Safety requirements and standards</span></li>\n<li><span style=\"font-size: 12pt\">Liaise with the landlord of company apartment</span></li>\n<li><span style=\"font-size: 12pt\">Provide updates to all employees regarding any changes in the office that may affect them</span></li>\n<li><span style=\"font-size: 12pt\">Suggest ways to improve the experience of the office for our employees</span></li>\n<li><span style=\"font-size: 12pt\">Collaborate closely with the HR and Office team.</span></li>\n<li><span style=\"font-size: 12pt\">Any other task/responsibility which may be related and/or connected to the role of Receptionist &amp; Office Assistant</span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Who and what we are after?<br><br></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Ideally, Qualification in Health &amp; Safety, First Aid, Food Handling, Fire Warden or similar</span></li>\n<li><span style=\"font-size: 12pt\">Excellent communicator in English both verbal and written format</span></li>\n<li><span style=\"font-size: 12pt\">Can adapt their style of communication to any audience</span></li>\n<li><span style=\"font-size: 12pt\">Ability to anticipate the needs of others always</span></li>\n<li><span style=\"font-size: 12pt\">Flexible and adaptable to a changing environment</span></li>\n<li><span style=\"font-size: 12pt\">Fantastic interpersonal skills with the ability to interact with everyone in and out of the organisation</span></li>\n<li><span style=\"font-size: 12pt\">Excellent time management skills </span></li>\n<li><span style=\"font-size: 12pt\">High attention to detail and extremely organized</span></li>\n<li><span style=\"font-size: 12pt\">Adept with Microsoft office suite</span></li>\n<li><span style=\"font-size: 12pt\">Excellent problem-solving skills by being proactive and presenting solutions</span></li>\n<li><span style=\"font-size: 12pt\">Possess a positive and inspiring attitude</span></li>\n<li><span style=\"font-size: 12pt\">Thrive working in an environment that can be chaotic and hectic at times but loves the challenge of it</span></li>\n<li><span style=\"font-size: 12pt\">Ability to work independently and “roll up your sleeves” to make things happen</span></li>\n<li><span style=\"font-size: 12pt\">Enjoy an environment where there is not a process for every single thing – uses own initiative </span></li>\n<li><span style=\"font-size: 12pt\">Can take on board feedback constructively and put this into action on how to continually improve the office experience for everyone</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Employee benefits:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Private health insurance</span><span> </span>– because your wellbeing matters to us</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Wellness allowance</span><span> </span>– up to €300 per year</span></li>\n<li><span style=\"font-size: 12pt\">Fresh and healthy<span> </span><span style=\"font-weight: bold\">Breakfast &amp; Lunch</span><span> </span>prepared everyday in our penthouse kitchen – you can save up to €3,000 a year</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Birthday leave</span><span> </span>– as we want you to celebrate your day</span></li>\n<li><span style=\"font-size: 12pt\">Company and team-building<span> </span><span style=\"font-weight: bold\">events</span><span> </span>– trust us, these are legendary</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Relocation package</span><span> </span>to Malta, including flight and two weeks of accommodation</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">And much more</span><span> </span>– see for yourself!<br><br></span></li>\n</ul>\n<p><span>Meet all the eligible criteria? Apply today and join the </span><span>Immense Group</span><span> team.</span><span> </span></p>\n<p><span>Please take the time to read our Candidate </span><a href=\"https://www.immensegroup.com/privacy-policy/\" target=\"_blank\" rel=\"noopener noreferrer\"><span>Privacy Policy – Immense </span></a><span>prior to clicking ‘apply’. </span><span> </span></p>",
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