CETTL - Administrative Assistant III

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    "description": "<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>Position Classification:</strong></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit&nbsp;<a href=\"https://www.uco.edu/people/human-resources/why-uco\">Why Work at UCO?</a></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">The hourly rate is $15.00 which translates to $31,200.00 per year.</span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><strong>General Schedule:</strong></span></span></p>\r\n\r\n<p><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Position typically works Monday-Friday from 8am-5pm in-office at UCO&#39;s main campus in Edmond, Oklahoma.</span></span></p>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\"><b>Position Overview:</b></span></span></span></p>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\">The Center for Transformative Teaching and Learning (CETTL) supports UCO faculty, staff, and students through a variety of professional development programs, services, and resources and promotes the creation of transformative learning experiences for students both within and outside the classroom. CETTL is comprised of the following main programmatic areas: the Student Transformative Learning Record (STLR), 21<sup>st</sup> Century Pedagogy Institute (21CPI), Educator&rsquo;s Leadership Academy (ELA), and the Transformative Learning (TL) Conference.</span></span></span></p>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:normal\">The Administrative Assistant III position provides administrative, secretarial, and financial support for CETTL programs and staff. The Administrative Assistant functions as a vital member of the CETTL team, ensuring an organized office environment and contributing logistical support to the team&rsquo;s programmatic offerings.</span></span></span></p>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\"><b>Job Duties:</b></span></span></span></p>\r\n\r\n<ul style=\"margin-bottom:11px\">\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Assists with entry in Banner system, with the management of budget and preparation of reports, special projects and events, department travel, requisitions, follow through of payments, et cetera. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Collects/readies out-going mail for pick-up. Receives incoming mail/faxes/deliveries and distributes. Processes materials for mailing. Mails/hand delivers to appropriate campus offices numerous forms/documents/materials.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Greets visitors, students and faculty by provides wayfinding assistance to ensure a welcoming and seamless arrival experience in office area.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Records, transcribes, and distributes minutes for weekly department meetings; manages and maintains departmental calendars. Assist CETTL team with coordination of webinars, seminars, workshops, conferences, and other events and programming. Tasks include coordination of materials, mail, registrations, filing of appropriate documents and forms, creating and/or updating webpages, promotional materials, social media, catering, and refreshments.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Sorting/manipulating data and using mail merge to print address and name labels, tent cards (Excel document sent to us as an e-mail attachment).</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Assists with CETTL-related conferences, seminars, workshops, webinars, and other events and programming, including providing in-person support for activities taking place on campus and in the OKC metro area. Additional tasks generally include printing materials, tracking registrations, creating, submitting and tracking UCO documents and forms, developing and editing promotional materials and social media, ordering catering and refreshments, etc.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Maintains and tracks inventory of office and supplies, ensuring accurate stock levels, organized storage, and timely replenishment. Will also organize and maintain storage unit inventory. Supervises maintenance of office equipment. Responsible for CETTL Library to include order and label books, scan books in and out and keeping shelf labels current.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Maintains files, appointment calendars and CETTL master calendar.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Lifts and moves inventory, materials, and file boxes weighing up to 25 pounds.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Serves as CTL building co-captain in order to provide support for CETTL department building needs.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Interacts or coordinates with CETTL student workers in assisting staff members with projects and events.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Works with minimal instruction/supervision, uses independent judgment when appropriate, keeps abreast of university and college policies/procedures, handles confidential information with discretion, and updates skills when needed to meet changing duties of job.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Performs other duties as assigned.</span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\"><b>Qualifications/Experience Required:</b></span></span></span></p>\r\n\r\n<ul style=\"margin-bottom:11px\">\r\n\t<li style=\"margin-bottom:11px; margin-left:8px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">General education or vocational training and 3+ years&rsquo; relevant experience or equivalent combination of education and experience.</span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\"><b>Qualifications/Experience Preferred:</b></span></span></span></p>\r\n\r\n<ul style=\"margin-bottom:11px\">\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Two years of college or secretarial certificate. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Three to four years&#39; experience in customer service, office management, policies and procedures. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Two years of financial bookkeeping and/or tracking experience. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Experience in a higher education environment. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Experience utilizing Zoom and/or Teams web meeting and collaboration app.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Experience using UCO applications such as Banner, Paycom, Touchnet, OnBase Database and Forms, Qualtrics, Smartsheets, and Concur travel software.</span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\"><b>Knowledge, Skills, and Abilities:</b></span></span></span></p>\r\n\r\n<ul style=\"margin-bottom:11px\">\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Honesty and Integrity. Ability to present self in professional<b> </b>manner.<b> </b>Demonstrates a warm and caring professional service-oriented attitude. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Ability to work with others in team environment. Demonstrate respect in interactions. Ability to work well with others, fostering a positive working relationship. Read and comprehend instructions.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Ability to multitask. Must be self-motivated.</span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Literate in computer usage and ability to create documents in Outlook, Excel, PowerPoint, and Word. Ability to operate office equipment. Ability to accurately type. </span></span></span></li>\r\n\t<li style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Knowledge of basic office procedures and practices. Excellent telephone etiquette, communication, interpersonal and public relations skills. Experience interpreting and implementing organizational policies and procedures.</span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\"><b>Physical Demands:</b></span></span></span></p>\r\n\r\n<p style=\"margin-bottom:11px\"><span style=\"display:block;font-size:14px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"line-height:115%\">Reasonable accommodation (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.</span></span></span></p>\r\n",
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For more benefit information visit&nbsp;Why Work at UCO?\\r\\n\\r\\nThe hourly rate is $15.00 which translates to $31,200.00 per year.\\r\\n\\r\\nGeneral Schedule:\\r\\n\\r\\nPosition typically works Monday-Friday from 8am-5pm in-office at UCO&#39;s main campus in Edmond, Oklahoma.\\r\\n\\r\\nPosition Overview:\\r\\n\\r\\nThe Center for Transformative Teaching and Learning (CETTL) supports UCO faculty, staff, and students through a variety of professional development programs, services, and resources and promotes the creation of transformative learning experiences for students both within and outside the classroom. CETTL is comprised of the following main programmatic areas: the Student Transformative Learning Record (STLR), 21st Century Pedagogy Institute (21CPI), Educator&rsquo;s Leadership Academy (ELA), and the Transformative Learning (TL) Conference.\\r\\n\\r\\nThe Administrative Assistant III position provides administrative, secretarial, and financial support for CETTL programs and staff. The Administrative Assistant functions as a vital member of the CETTL team, ensuring an organized office environment and contributing logistical support to the team&rsquo;s programmatic offerings.\\r\\n\\r\\nJob Duties:\\r\\n\\r\\n\\r\\n\\tAssists with entry in Banner system, with the management of budget and preparation of reports, special projects and events, department travel, requisitions, follow through of payments, et cetera. \\r\\n\\tCollects/readies out-going mail for pick-up. Receives incoming mail/faxes/deliveries and distributes. Processes materials for mailing. Mails/hand delivers to appropriate campus offices numerous forms/documents/materials.\\r\\n\\tGreets visitors, students and faculty by provides wayfinding assistance to ensure a welcoming and seamless arrival experience in office area.\\r\\n\\tRecords, transcribes, and distributes minutes for weekly department meetings; manages and maintains departmental calendars. Assist CETTL team with coordination of webinars, seminars, workshops, conferences, and other events and programming. Tasks include coordination of materials, mail, registrations, filing of appropriate documents and forms, creating and/or updating webpages, promotional materials, social media, catering, and refreshments.\\r\\n\\tSorting/manipulating data and using mail merge to print address and name labels, tent cards (Excel document sent to us as an e-mail attachment).\\r\\n\\tAssists with CETTL-related conferences, seminars, workshops, webinars, and other events and programming, including providing in-person support for activities taking place on campus and in the OKC metro area. Additional tasks generally include printing materials, tracking registrations, creating, submitting and tracking UCO documents and forms, developing and editing promotional materials and social media, ordering catering and refreshments, etc.\\r\\n\\tMaintains and tracks inventory of office and supplies, ensuring accurate stock levels, organized storage, and timely replenishment. Will also organize and maintain storage unit inventory. Supervises maintenance of office equipment. Responsible for CETTL Library to include order and label books, scan books in and out and keeping shelf labels current.\\r\\n\\tMaintains files, appointment calendars and CETTL master calendar.\\r\\n\\tLifts and moves inventory, materials, and file boxes weighing up to 25 pounds.\\r\\n\\tServes as CTL building co-captain in order to provide support for CETTL department building needs.\\r\\n\\tInteracts or coordinates with CETTL student workers in assisting staff members with projects and events.\\r\\n\\tWorks with minimal instruction/supervision, uses independent judgment when appropriate, keeps abreast of university and college policies/procedures, handles confidential information with discretion, and updates skills when needed to meet changing duties of job.\\r\\n\\tPerforms other duties as assigned.\\r\\n\\r\\n\\r\\nQualifications/Experience Required:\\r\\n\\r\\n\\r\\n\\tGeneral education or vocational training and 3+ years&rsquo; relevant experience or equivalent combination of education and experience.\\r\\n\\r\\n\\r\\nQualifications/Experience Preferred:\\r\\n\\r\\n\\r\\n\\tTwo years of college or secretarial certificate. \\r\\n\\tThree to four years&#39; experience in customer service, office management, policies and procedures. \\r\\n\\tTwo years of financial bookkeeping and/or tracking experience. \\r\\n\\tExperience in a higher education environment. \\r\\n\\tExperience utilizing Zoom and/or Teams web meeting and collaboration app.\\r\\n\\tExperience using UCO applications such as Banner, Paycom, Touchnet, OnBase Database and Forms, Qualtrics, Smartsheets, and Concur travel software.\\r\\n\\r\\n\\r\\nKnowledge, Skills, and Abilities:\\r\\n\\r\\n\\r\\n\\tHonesty and Integrity. Ability to present self in professional manner. Demonstrates a warm and caring professional service-oriented attitude. \\r\\n\\tAbility to work with others in team environment. Demonstrate respect in interactions. Ability to work well with others, fostering a positive working relationship. Read and comprehend instructions.\\r\\n\\tAbility to multitask. Must be self-motivated.\\r\\n\\tLiterate in computer usage and ability to create documents in Outlook, Excel, PowerPoint, and Word. Ability to operate office equipment. Ability to accurately type. \\r\\n\\tKnowledge of basic office procedures and practices. Excellent telephone etiquette, communication, interpersonal and public relations skills. Experience interpreting and implementing organizational policies and procedures.\\r\\n\\r\\n\\r\\nPhysical Demands:\\r\\n\\r\\nReasonable accommodation (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.\\r\\nQualifications\",\"responsibilities\":\"Position Classification:\\r\\n\\r\\nRegular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit&nbsp;Why Work at UCO?\\r\\n\\r\\nThe hourly rate is $15.00 which translates to $31,200.00 per year.\\r\\n\\r\\nGeneral Schedule:\\r\\n\\r\\nPosition typically works Monday-Friday from 8am-5pm in-office at UCO&#39;s main campus in Edmond, Oklahoma.\\r\\n\\r\\nPosition Overview:\\r\\n\\r\\nThe Center for Transformative Teaching and Learning (CETTL) supports UCO faculty, staff, and students through a variety of professional development programs, services, and resources and promotes the creation of transformative learning experiences for students both within and outside the classroom. CETTL is comprised of the following main programmatic areas: the Student Transformative Learning Record (STLR), 21st Century Pedagogy Institute (21CPI), Educator&rsquo;s Leadership Academy (ELA), and the Transformative Learning (TL) Conference.\\r\\n\\r\\nThe Administrative Assistant III position provides administrative, secretarial, and financial support for CETTL programs and staff. The Administrative Assistant functions as a vital member of the CETTL team, ensuring an organized office environment and contributing logistical support to the team&rsquo;s programmatic offerings.\\r\\n\\r\\nJob Duties:\\r\\n\\r\\n\\r\\n\\tAssists with entry in Banner system, with the management of budget and preparation of reports, special projects and events, department travel, requisitions, follow through of payments, et cetera. \\r\\n\\tCollects/readies out-going mail for pick-up. Receives incoming mail/faxes/deliveries and distributes. Processes materials for mailing. Mails/hand delivers to appropriate campus offices numerous forms/documents/materials.\\r\\n\\tGreets visitors, students and faculty by provides wayfinding assistance to ensure a welcoming and seamless arrival experience in office area.\\r\\n\\tRecords, transcribes, and distributes minutes for weekly department meetings; manages and maintains departmental calendars. Assist CETTL team with coordination of webinars, seminars, workshops, conferences, and other events and programming. Tasks include coordination of materials, mail, registrations, filing of appropriate documents and forms, creating and/or updating webpages, promotional materials, social media, catering, and refreshments.\\r\\n\\tSorting/manipulating data and using mail merge to print address and name labels, tent cards (Excel document sent to us as an e-mail attachment).\\r\\n\\tAssists with CETTL-related conferences, seminars, workshops, webinars, and other events and programming, including providing in-person support for activities taking place on campus and in the OKC metro area. Additional tasks generally include printing materials, tracking registrations, creating, submitting and tracking UCO documents and forms, developing and editing promotional materials and social media, ordering catering and refreshments, etc.\\r\\n\\tMaintains and tracks inventory of office and supplies, ensuring accurate stock levels, organized storage, and timely replenishment. Will also organize and maintain storage unit inventory. Supervises maintenance of office equipment. Responsible for CETTL Library to include order and label books, scan books in and out and keeping shelf labels current.\\r\\n\\tMaintains files, appointment calendars and CETTL master calendar.\\r\\n\\tLifts and moves inventory, materials, and file boxes weighing up to 25 pounds.\\r\\n\\tServes as CTL building co-captain in order to provide support for CETTL department building needs.\\r\\n\\tInteracts or coordinates with CETTL student workers in assisting staff members with projects and events.\\r\\n\\tWorks with minimal instruction/supervision, uses independent judgment when appropriate, keeps abreast of university and college policies/procedures, handles confidential information with discretion, and updates skills when needed to meet changing duties of job.\\r\\n\\tPerforms other duties as assigned.\\r\\n\\r\\n\\r\\nQualifications/Experience Required:\\r\\n\\r\\n\\r\\n\\tGeneral education or vocational training and 3+ years&rsquo; relevant experience or equivalent combination of education and experience.\\r\\n\\r\\n\\r\\nQualifications/Experience Preferred:\\r\\n\\r\\n\\r\\n\\tTwo years of college or secretarial certificate. \\r\\n\\tThree to four years&#39; experience in customer service, office management, policies and procedures. \\r\\n\\tTwo years of financial bookkeeping and/or tracking experience. \\r\\n\\tExperience in a higher education environment. \\r\\n\\tExperience utilizing Zoom and/or Teams web meeting and collaboration app.\\r\\n\\tExperience using UCO applications such as Banner, Paycom, Touchnet, OnBase Database and Forms, Qualtrics, Smartsheets, and Concur travel software.\\r\\n\\r\\n\\r\\nKnowledge, Skills, and Abilities:\\r\\n\\r\\n\\r\\n\\tHonesty and Integrity. Ability to present self in professional manner. Demonstrates a warm and caring professional service-oriented attitude. \\r\\n\\tAbility to work with others in team environment. Demonstrate respect in interactions. Ability to work well with others, fostering a positive working relationship. Read and comprehend instructions.\\r\\n\\tAbility to multitask. Must be self-motivated.\\r\\n\\tLiterate in computer usage and ability to create documents in Outlook, Excel, PowerPoint, and Word. Ability to operate office equipment. Ability to accurately type. \\r\\n\\tKnowledge of basic office procedures and practices. Excellent telephone etiquette, communication, interpersonal and public relations skills. Experience interpreting and implementing organizational policies and procedures.\\r\\n\\r\\n\\r\\nPhysical Demands:\\r\\n\\r\\nReasonable accommodation (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.\\r\\n\",\"employmentType\":\"OTHER\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"University of Central Oklahoma\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=05027ACF42B26FF3DD70CE4664A18E9F\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"100 N University Dr\",\"addressLocality\":\"Edmond\",\"addressRegion\":\"OK\",\"postalCode\":73034,\"addressCountry\":\"USA\"}},\"industry\":\"OTRS Non-classified\",\"validThrough\":\"-0001-11-30\"}",
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