Senior Administrative Assistant

Do you want to help engineer what’s next? Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients’ most complex challenges. We leverage our collective and diverse experience, technical expertise, and industry knowledge of structures and building enclosures, advanced analysis, performance & code consulting, and applied science & research to deliver unrivaled, comprehensive solutions that drive superior performance. With 800 employees in offices nationwide, SGH’s industry-leading teams constantly seek to advance the meaning of what’s possible. What makes careers at SGH so special? The only way to advance is to question and explore. Every member of the SGH team is both a learner and an educator, committed to advancing ourselves, our teams, and our industry. Together we are creating a community that never settles for what is but always seeks what could be. There are many reasons to love SGH: Our Work: Our clients trust us to bring clarity and deliver outstanding solutions for their most complex projects. Our People: We are bold thinkers and compassionate teammates, committed to lifelong learning and professional growth. Our Commitment: We live with integrity and embrace an obligation to give back to our professions and communities. Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity. Make a team impact as a Senior Administrative Assistant at SGH The Senior Administrative Assistant in our Waltham, MA office plays a multifaceted role, providing essential administrative and operational support to technical and office staff. This position requires sound judgment, strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Success in this role requires clear communication, effective coordination of schedules and activities, and discretion in handling sensitive information. With a dedicated team mindset, you champion quality and SGH standards, build trusted working relationships at all levels, and model responsiveness, accountability, and integrity. Strategic Responsibilities and Impact on SGH Autonomous and Focused : Works independently, manages competing priorities, and adjusts focus to meet deadlines while supporting team needs. Oral and Written Communication: Delivers clear, professional written and verbal communication tailored to diverse audiences; collaborates effectively and is receptive to feedback. Ability to Prioritize: Evaluates urgency versus importance to ensure preparedness and timely execution. Team Attitude: Approaches work with a positive, solutions-oriented mindset; fosters strong working relationships and contributes to a cohesive environment. Accountability: Takes ownership of accuracy, follow-through, and quality; identifies opportunities to improve processes and outcomes. Confidentiality and Integrity: Handles confidential information with discretion and professionalism; consistently demonstrates ethical judgment and integrity in all work and interactions. What You’ll Do Serve as a trusted administrative resource, providing proactive support to staff and leadership with professionalism, judgment, and efficiency. Coordinate and support planning of meetings, office events, catering, presentations, client seminars, etc., and manage related calendar scheduling, ensuring materials and logistics are prepared in advance. Manage complex calendar, anticipate conflicts, and facilitate smooth coordination across varied schedules and stakeholders. Prepare, edit, and format general and technical documents to SGH quality standards. Support the management of technical staff licenses, including tracking renewals and credits. Coordinate travel arrangements. Process and reconcile expense reports. Partner with HR to facilitate the new hire onboarding process and coordinate orientation responsibilities. Coordinate with the IT department to troubleshoot issues with conference rooms, staff workstations, and equipment setup. What You'll Need 7+ years of relevant administrative assistant experience or equivalent. Bachelor’s degree is preferred, not required Experience in a fast-paced professional environment. Business and technical document preparation experience is strongly preferred. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Full-time in-office presence, and overtime as necessary. Working Conditions While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, mouse, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception, and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. The employee will also perform physical duties, including lifting at least 25 lbs. Therefore, physical fitness and the ability to perform such tasks are required. Benefits Overview: SGH provides the following benefits to eligible employees: Paid Time Off (Vacation time, Sick leave, Holidays) Paid Parental Leave Profit Sharing and 401(k) plan with a discretionary company contribution Health Insurance (Medical, Dental & Vision) Short and Long-Term Disability (company paid) Employee Basic Life and AD&D insurance (company paid) Optional Life Insurance Healthcare and Dependent Care Flexible Spending Accounts Fertility, Family Forming, and Hormonal Health benefit Employee Assistance Program Empathy Bereavement Support Pre-tax Commuter Benefit AFLAC Accident & Cancer Insurance Legal & Identity Theft plans Tuition Reimbursement Compensation: The below range is a good faith estimate pursuant to applicable equal pay and pay transparency laws. The actual salary offered will be based on several factors including the candidate’s experience, qualifications and work location. Base salary is a part of SGH’s industry leading Total Compensation package. Our Total Compensation package includes base salary, pay for extra hours worked, an annual discretionary bonus program, generous paid time off, and health and wellness benefits with a special emphasis on substantial SGH contributions to medical insurance premiums and SGH’s Profit Sharing & 401(k) Plan. This position is eligible for a $5,000 sign-on bonus. Operations Role: $39 — $44 USD SGH is an Equal Opportunity Employer. We are committed to providing equal opportunities to all job applicants and employees. We consider all qualified applicants and encourage individuals with disabilities and protected veterans to apply. If the application system is not accessible to you, or you need a reasonable accommodation to apply due to a disability, please email [email protected] or call 781-907-9000 and ask for Human Resources. TO ALL RECRUITMENT AGENCIES: SGH does not accept unsolicited agency resumes or candidate profiles. Please do not forward resumes or profiles for any of our job postings to our career site or to any Simpson Gumpertz & Heger employee. SGH is not responsible for any fees related to unsolicited resumes.

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