Program Delivery Associate, Astrophysics & Space

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  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "New York, NY",
    "city": "New York",
    "region": "NY",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.9
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    "countries": [
      "United States"
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  "remote_policy": null,
  "salary_period": "year",
  "workplace_type": "on_site",
  "salary_currency": "USD"
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{
  "lists": [
    {
      "text": "Key Grants Administration Responsibilities:",
      "content": "\n<li>Input and maintain accurate grants and gifts data in the grants management system, including timely updates, documentation, and compliance with internal standards.</li>\n<li>Support due diligence processes for grants and gifts, including documentation review and coordination with Finance, Legal, and Grants &amp; Gifts teams.</li>\n<li>Monitor reporting requirements, milestone deliverables, and payment schedules to ensure compliance and timeliness; follow up with awardees and internal stakeholders.</li>\n<li>Assist in the selection and award process, including organizing application materials, coordinating review processes, supporting due diligence and evaluation, and managing award documentation and execution.</li>\n<li>Respond to awardee inquiries related to reporting, payments, and grant administration.</li>\n"
    },
    {
      "text": "Key Operations Management Responsibilities:",
      "content": "\n<li>Assist with program launch and implementation processes, including coordinating budgets, contracting steps, and internal workflows for new and existing Astro initiatives.</li>\n<li>Maintain accurate portfolio data within internal tracking systems (e.g., Salesforce, Airtable) and ensure consistency across tools and programs.</li>\n<li>Develop and refine operational templates, trackers, and processes across the Astro portfolio, with an eye toward standardization and scalability</li>\n<li>Coordinate contracts for reviewers, advisors, program participants, and vendors in partnership with internal teams.</li>\n<li>Ensure the program team is aware of updates to internal processes and workflows, helping reinforce consistent implementation and compliance.</li>\n<li>Identify opportunities to improve operational efficiency and consistency across programs, and propose changes for review with the Program Delivery Manager and program leads.</li>\n<li>Support monitoring and evaluation of projects by tracking key metrics, organizing and reviewing reports, and collating information that helps the team assess progress against goals.</li>\n"
    },
    {
      "text": "Key Stakeholder Collaboration, Engagement, and Communication Responsibilities:",
      "content": "\n<li>Serve as a day-to-day operational point of contact for awardees, responding to questions and coordinating with internal teams to resolve issues.</li>\n<li>Collaborate closely with Program, Finance, Legal, Grants &amp; Gifts, Communications, and Community teams to ensure seamless program implementation and alignment with internal processes.</li>\n<li>Work with our communications team to develop or contribute to materials that highlight the accomplishments and impact of Astro awardees.</li>\n<li>Support the design and implementation of event strategy for Astro convenings, including logistics coordination, information management, and post-event synthesis of outputs and learnings.</li>\n<li>Gather and synthesize feedback from awardees and internal stakeholders to identify trends, pain points, and opportunities for process improvement, sharing recommendations with the Program Delivery Manager and the Astro team.</li>\n"
    },
    {
      "text": "Knowledge, Skills, and Abilities:",
      "content": "\n<li>Strong organizational and project coordination skills, with attention to detail and follow-through.</li>\n<li>Demonstrated ability to support multiple projects and deadlines in a dynamic environment.</li>\n<li>Experience collaborating with and coordinating across diverse internal and external stakeholders.</li>\n<li>Ability to manage multiple priorities and deadlines in a dynamic environment.</li>\n<li>Clear written and verbal communication skills, including the ability to summarize complex information in a concise way.</li>\n<li>Self-starter with the ability to take ownership of tasks, anticipate needs, and drive execution with appropriate guidance.</li>\n<li>Ability to learn and navigate grant management systems (GMS); familiarity with Salesforce or similar platforms is a plus.</li>\n<li>Comfort working with scientific content and a willingness to learn more about astrophysics and space research as needed.</li>\n"
    },
    {
      "text": "Requirements:",
      "content": "\n<li>4-6 years of experience in an operational, grants, or program management/delivery function, ideally in a philanthropic, academic, or research-focused organization.</li>\n<li>Bachelor’s degree or equivalent from an accredited institution.</li>\n<li>Demonstrated ability to work with multiple teams to support management of grant portfolios and coordinated work across multiple teams.</li>\n<li>Values-based, collaborative working style with commitment to ethics, integrity, and confidentiality.</li>\n<li>Based in the New York Schmidt Sciences office and able to travel within the U.S. and internationally as needed (approximately 20%), following company policy.</li>\n"
    },
    {
      "text": "Desired Additional Skills:",
      "content": "\n<li>Experience collaborating with scientific research teams or academic institutions, particularly those spanning multiple geographic locations.</li>\n<li>Experience working in a philanthropic organization, particularly one focused on science, technology, or research funding.</li>\n<li>Bachelor’s degree in a scientific, technical, or computing-related field.</li>\n<li>Demonstrated interest in astrophysics, space research, or the broader scientific research ecosystem.</li>\n<li>Experience with Airtable</li>\n"
    }
  ],
  "country": "US",
  "createdAt": 1774291088291,
  "updatedAt": null,
  "categories": {
    "team": "Program Delivery",
    "location": "New York, NY",
    "commitment": "Full-Time",
    "department": "Schmidt Sciences",
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      "New York, NY"
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  },
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    "currency": "USD",
    "interval": "per-year-salary"
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