Executive Assistant

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  "last_changed_at": "2026-06-05T03:15:37.582Z",
  "active_status": "active"
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{
  "dedupe": null,
  "language": "en",
  "location": {
    "raw": "Taguig, National Capital Region, Philippines",
    "city": "Taguig",
    "region": "National Capital Region",
    "country": "Philippines",
    "is_remote": false,
    "confidence": 0.8
  },
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  "inferred_at": "2026-06-20T14:37:23.927Z",
  "launch_scope": {
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    "included": true,
    "location": {
      "raw": "Taguig, National Capital Region, Philippines",
      "city": "Taguig",
      "region": "National Capital Region",
      "country": "Philippines",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "Philippines"
    ]
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  "remote_policy": null,
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{}

{
  "id": "805869000001991085",
  "City": "Taguig",
  "State": "National Capital Region",
  "Country": "Philippines",
  "Publish": true,
  "Industry": "Other",
  "Job_Type": "Part time",
  "Is_Locked": false,
  "Remote_Job": false,
  "Date_Opened": "2026-04-18",
  "Posting_Title": "Executive Assistant",
  "Job_Description": "Looking for: Executive Assistant Role Overview: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to serve as the CEO’s right-hand partner during a critical growth phase. This role will begin part-time (approximately 20 hours per week) and has strong potential to evolve into a full-time position based on performance and company growth. The ideal candidate thrives in fast-paced startup environments, enjoys building systems from the ground up, and takes pride in bringing structure and efficiency to dynamic operations. This individual will play a pivotal role in protecting the CEO’s time, consolidating internal systems, organizing communications, and supporting revenue-generating initiatives. This is not just an administrative role, it is a strategic partnership opportunity with room for long-term growth. Scope of Work: Executive Support & Time Protection Filter inbound requests and prioritize communications Protect CEO’s schedule by ensuring only critical matters reach them Continuously optimize time management processes Handle select personal appointments to support balance Safeguard confidential information Email & Calendar Management Maintain a zero-inbox goal by 10 AM EST and 5 PM EST daily Organize and prioritize incoming emails Draft summaries, responses, and follow-ups Coordinate, schedule, confirm, and document meetings Prevent calendar conflicts and double bookings Ensure meeting preparation and documentation Provide daily next-day schedule summary before EOD CRM & Internal Stack Organization Consolidate multiple systems into one streamlined CRM Categorize and input contacts and leads (large contact database) Assist in selecting and optimizing CRM platform Maintain organized database structure Support migration across tools such as: Google Docs / Google Sheets Notion HubSpot Attio (AI-based CRM) Lead Generation & Automation Organize and manage outbound lead lists Execute email marketing campaigns Implement outbound automation workflows Track performance of outbound efforts Newsletter & Content Management Source content from provided resources Select relevant topics Draft and submit newsletter twice per week via BeeHiiv Coordinate distribution and tracking Advertising & Revenue Support Process inbound advertising orders Coordinate ad placement across: Online directories Newsletter placements Apps Track ad fulfillment and confirmations Project & Operations Management Track key business projects and deadlines Maintain visibility on 6 weeks of forward calendar scheduling Follow up on unaccepted invites and pending confirmations Act as liaison between CEO and internal/external stakeholders Provide regular feedback and reporting Anticipate operational bottlenecks before escalation Regular Cadence: Daily Routine: Review CEO calendar for upcoming day Process inbox to achieve zero inbox (10 AM & 5 PM EST) Confirm meetings with clients and partners Schedule requested calls Create CEO daily to-do list Write email progress summaries for ongoing tasks Weekly Routine: Audit CEO calendar 6 weeks ahead Confirm invite acceptances Review client programs in calendar Report on priority projects and deadlines Qualifications: Proven experience as an Executive Assistant (startup or high-growth preferred) Exceptional organizational and time management skills High attention to detail Strong written communication skills Comfortable building systems from scratch Experience with CRM platforms and data management Familiar with email marketing and automation tools Able to work independently and anticipate needs Comfortable with confidential information High level of responsiveness and accountability Tools & Technology: Experience with (or willingness to learn): Google Workspace (Docs, Sheets, Gmail, Calendar) Notion HubSpot Attio (AI CRM) BeeHiv Email marketing tools Automation platforms CRM data migration Shifts & Hours: Starting with a minimum of 20 hours per week; flexible working hours Must ensure inbox review aligned with EST time checkpoints (10 AM & 5 PM EST) End-of-day summary required before CEO begins next day High flexibility in communication (CEO often works late EST hours) Growth Opportunity: This role is designed to scale. As systems are streamlined and revenue increases, the position may transition to full-time within 3–4 weeks. The right candidate will grow alongside the company and play a key role in operational expansion.",
  "Work_Experience": "1-3 years",
  "Job_Opening_Name": "Executive Assistant",
  "Keep_on_Career_Site": false
}