Accounts Payable Specialist

About Agile Defense At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next. Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests. Our Core Values Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together. What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are. Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do. Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated. Honest - Be Trustworthy.Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support. Humble - Be Grounded.Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task. Hungry - Be Eager.Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges. Hustle - Be Driven.Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Job Description Our Accounting team plays a key role in keeping the company running smoothly by managing accounts payable, accounts receivable, payroll, and general ledger activities. We focus on accuracy, compliance, and timely financial reporting, while building strong partnerships with vendors and employees. Joining our team means working in a collaborative environment that values attention to detail, continuous improvement, and supporting one another’s success. The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, payments, and expense reports. This role maintains compliance with company policies, supports month-end close activities, and contributes to the overall efficiency of the Accounting team. Duties Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the accounting system Perform three-way match (PO, receipt, invoice) where applicable Prepare and process weekly check runs, ACH, and wire transfers Monitor accounts to ensure payments are up to date and resolve invoice/payment discrepancies Review and Approve Expense Reports Reconcile vendor statements and respond to inquiries promptly and professionally Review and process employee expense reports in compliance with company policy Assist with month-end close by preparing accruals and reconciliations related to AP Maintain vendor files, including setup and updates in the accounting system Support audits by providing documentation and responding to requests Education and Background Education Associate’s degree in Accounting, Finance, or related field; or equivalent combination of education and relevant experience Years of Experience 2+ years Required Skills Required 2+ years of experience in Accounts Payable Hands-on experience with Deltek Costpoint Accounts Payable module Experience with Deltek Costpoint Expense module (processing and reviewing expense reports) Strong knowledge of AP processes, including invoice processing, three-way match, and payment methods High attention to detail and accuracy in handling financial data Strong organizational and time management skills with the ability to meet deadlines Proficiency in Microsoft Office Suite (Excel, Outlook, Word) Effective communication skills to interact with vendors, employees, and internal departments Preferred Skills Background in government contracting and understanding of compliance requirements Experience with audits and preparing supporting documentation Familiarity with ACH, wire, and international vendor payments Working Conditions This is a full-time, remote position. The Accounts Payable Specialist will primarily work from home, with occasional in-person meetings or training sessions as needed. The standard schedule is Monday through Friday; however, additional hours may be required during month-end, quarter-end, or year-end close to meet critical deadlines. The role requires reliable internet access and the ability to work in a private, distraction-free environment to maintain confidentiality. Regular collaboration with managers, vendors, and the Finance team will be conducted via Teams, email, and other virtual communication tools.

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    {
      "text": "Job Description",
      "content": "<div>\n<p>Our Accounting team plays a key role in keeping the company running smoothly by managing accounts payable, accounts receivable, payroll, and general ledger activities. We focus on accuracy, compliance, and timely financial reporting, while building strong partnerships with vendors and employees. Joining our team means working in a collaborative environment that values attention to detail, continuous improvement, and supporting one another’s success.</p>\n<p>The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, payments, and expense reports. This role maintains compliance with company policies, supports month-end close activities, and contributes to the overall efficiency of the Accounting team.</p>\n<p>&nbsp;<strong>Duties</strong></p>\n\n<li>Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the accounting system</li>\n<li>Perform three-way match (PO, receipt, invoice) where applicable</li>\n<li>Prepare and process weekly check runs, ACH, and wire transfers</li>\n<li>Monitor accounts to ensure payments are up to date and resolve invoice/payment discrepancies</li>\n<li>Review and Approve Expense Reports</li>\n<li>Reconcile vendor statements and respond to inquiries promptly and professionally</li>\n<li>Review and process employee expense reports in compliance with company policy</li>\n<li>Assist with month-end close by preparing accruals and reconciliations related to AP</li>\n<li>Maintain vendor files, including setup and updates in the accounting system</li>\n<li>Support audits by providing documentation and responding to requests</li>\n\n</div>"
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      "text": "Working Conditions",
      "content": "<div>\n\n<li>This is a full-time, remote position. The Accounts Payable Specialist will primarily work from home, with occasional in-person meetings or training sessions as needed.</li>\n<li>The standard schedule is Monday through Friday; however, additional hours may be required during month-end, quarter-end, or year-end close to meet critical deadlines.</li>\n<li>The role requires reliable internet access and the ability to work in a private, distraction-free environment to maintain confidentiality.</li>\n<li>Regular collaboration with managers, vendors, and the Finance team will be conducted via Teams, email, and other virtual communication tools.</li>\n\n</div>"
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