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Office Associate

Awla · Arlington, Virginia, 22206, United States · Active · BambooHR

Job facts

Field	Value
Company	Awla
Title	Office Associate
Normalized title	-
Department / team	Finance
Location	Arlington, United States
Work model	-
Employment type	Full Time
Salary	-
Status	active
ATS provider	BambooHR
Posted / first seen	2026-05-29 / 2026-05-30
Changed / last seen	2026-05-30 / 2026-06-04

Related slices

Page	What it contains	Open
Company jobs	Active postings from Awla.	Open
Company breakdowns	Role, location, ATS, and work model facets for this company.	Open
ATS provider jobs	Active postings observed through BambooHR.	Open
Provider filtered search	The same provider as a filtered job collection.	Open
City jobs	Active postings in Arlington.	Open
Department jobs	Active postings in Finance.	Open
Lifecycle events	Open, update, close, and reopen events for this posting.	Open
Original posting	Canonical source or apply URL captured from the ATS.	Open

Linked records

Company	Awla
Source	6ab84e0e-0cbc-407e-be87-c9c0a800938e
ATS provider	BambooHR

Description

Position Summary The Office Associate plays a key role in ensuring the smooth day-to-day operations of AWLA’s administrative office while supporting a positive, organized, and responsive environment for staff and visitors. This role is a central point of coordination across the organization—supporting office operations, facilities management, vendor coordination, basic IT support, and employee experience initiatives . The Office Associate works closely with Finance/Administration, Human Resources, and staff across departments to keep systems running efficiently and issues resolved quickly. This position is ideal for someone who is detail-oriented, tech-savvy, adaptable, and comfortable managing shifting priorities in a fast-paced, mission-driven environment. Reporting Structure This position reports to the Director of Finance & Administration and works closely with Human Resources and cross-functional teams across the organization. Key Responsibilities Office Operations & Administration Manage incoming calls, voicemail systems, and general office communication Distribute mail and maintain organized staff mailboxes Maintain and update staff contact lists, phone directory, and internal resources Ensure daily paperwork is accurately distributed across departments Support phone system administration and assist staff with basic usage Perform billing and invoicing duties, ensuring accuracy and timely processing Facilities, Security & Vendor Coordination Serve as the primary point of contact for facilities operations and vendor coordination Respond to and coordinate resolution of facility issues, security concerns, and incidents Coordinate repairs and maintenance, ensuring timely follow-up and resolution Liaise with vendors and service providers (e.g., utilities, janitorial, shredding services) Arrange and manage document shredding services Coordinate and lead annual shelter clean-up day , including: Purchasing supplies Coordinating with teams on cleaning assignments Supporting execution and logistics Manage billing and invoicing related to facilities and vendor services Office Systems & Equipment Management Serve as the main point of contact for copier vendor and copier repairs/maintenance Oversee copier lease, supplies, and functionality Manage and coordinate postage meter operations and vendor support Program and manage alarm system access and settings Ensure all office systems and equipment are functioning efficiently Technology & IT Coordination Serve as a central liaison for IT-related needs , coordinating with AWLA’s IT vendor Troubleshoot and resolve basic IT issues and requests (e.g., device setup, access, minor technical issues) Ensure timely escalation and follow-up for more complex IT issues Maintain inventory of office technology (computers, phones, tablets) Utilize strong Excel and systems skills to support tracking and organization Employee Experience & Office Environment Order, stock, and maintain weekly snacks and shared office supplies Coordinate ordering and distribution of staff uniforms and branded materials Support planning and execution of staff events and activities (e.g., celebrations, town halls) Help maintain a welcoming, organized, and positive office environment HR & Staff Support Coordinate and track pre-exposure vaccinations for staff (e.g., rabies, DTaP), ensuring accurate records and follow-up Support onboarding logistics, including workspace setup and coordination with hiring managers Assist new hires with basic office systems (e.g., phone setup, navigation of office resources) Provide high-quality internal customer service to staff across departments, supporting their administrative and operational needs Additional Responsibilities Assist with internal communications such as newsletters or announcements Support meeting coordination and logistics as needed Perform other duties as assigned in support of AWLA’s mission Qualifications Required 2+ years of experience in administrative, office support, or operations roles Strong organizational skills with high attention to detail Ability to manage multiple priorities and adapt in a fast-paced environment Strong interpersonal and communication skills Proficiency in Microsoft Office and Google Workspace Basic technical troubleshooting skills and comfort working with IT systems Ability to work both independently and collaboratively Comfortable working in an animal welfare environment Preferred Experience in a nonprofit, animal welfare, or customer-facing environment Experience with vendor coordination, facilities support, or basic accounting processes Strong Excel skills Familiarity with systems such as BambooHR or similar platforms Core Competencies We are looking for someone who is: Flexible and adaptable in a dynamic environment Personable and approachable , with strong customer service instincts Detail-oriented and highly organized Able to manage shifting priorities effectively Proactive and resourceful in solving problems Coachable and eager to learn Work Environment & Physical Requirements Ability to work in a fast-paced environment with frequent interruptions Comfortable working around animals, including exposure to noise, allergens, and animal-related conditions May require standing, walking, bending, and lifting up to 25 lbs Compensation & Benefits Hourly, non-exempt position Full benefits package including medical, dental, vision, paid time off, and holidays

Full job record

Job ID	e360cc44c69b1aba21d1e67e331a30b0ea7cdd4f
Org ID	d20ed787-691a-4ce4-a999-7d84c991cc1c
Source ID	6ab84e0e-0cbc-407e-be87-c9c0a800938e
Board ID	6ab84e0e-0cbc-407e-be87-c9c0a800938e
Provider	bamboohr
Provider Job Key	32
Title	Office Associate
Normalized Title	—
Status	active
Active	yes
Location Text	Arlington, Virginia, 22206, United States
Department	Finance
Team	—
Employment Type	full_time
Workplace Type	—
Remote Policy	—
Country	United States
Region	—
City	Arlington
Salary Raw	—
Salary Min	—
Salary Max	—
Salary Currency	—
Salary Period	—
Source URL	https://awla.bamboohr.com/careers/32
Apply URL	https://awla.bamboohr.com/careers/32
First Seen At	2026-05-30 05:51:21Z
Last Seen At	2026-06-04 11:38:34Z
Last Checked At	2026-06-04 11:38:34Z
Last Changed At	2026-05-30 05:51:21Z
Inactive At	—
Source Posted At	2026-05-29 00:00:00Z
Source Updated At	—
Raw Payload Uri	s3://bluework-jobs-prod-raw-590183727216/raw/provider=bamboohr/board=awla/date=2026-06-04/2026-06-04T11-38-34-279Z-2834262a5104e176b0b5b4891c878956063901d7b764e7437d3c1605553368b1.json

Event Fields

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Parsed Structured

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Extensions

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Native Structured

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    "description": "<p><span style=\"font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"font-size: 12pt\">The Office Associate plays a key role in ensuring the smooth day-to-day operations of AWLA’s administrative office while supporting a positive, organized, and responsive environment for staff and visitors.</span></p>\n<p><span style=\"font-size: 12pt\">This role is a central point of coordination across the organization—supporting </span><span style=\"font-size: 12pt; font-weight: bold\">office operations, facilities management, vendor coordination, basic IT support, and employee experience initiatives</span><span style=\"font-size: 12pt\">. The Office Associate works closely with Finance/Administration, Human Resources, and staff across departments to keep systems running efficiently and issues resolved quickly.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">This position is ideal for someone who is </span><span style=\"font-size: 12pt; font-weight: bold\">detail-oriented, tech-savvy, adaptable, and comfortable managing shifting priorities in a fast-paced, mission-driven environment.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Reporting Structure</span></p>\n<p><span style=\"font-size: 12pt\">This position reports to the </span><span style=\"font-size: 12pt; font-weight: bold\">Director of Finance &amp; Administration</span><span style=\"font-size: 12pt\"> and works closely with Human Resources and cross-functional teams across the organization.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Office Operations &amp; Administration</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Manage incoming calls, voicemail systems, and general office communication</span></li>\n<li><span style=\"font-size: 12pt\">Distribute mail and maintain organized staff mailboxes</span></li>\n<li><span style=\"font-size: 12pt\">Maintain and update staff contact lists, phone directory, and internal resources</span></li>\n<li><span style=\"font-size: 12pt\">Ensure daily paperwork is accurately distributed across departments</span></li>\n<li><span style=\"font-size: 12pt\">Support phone system administration and assist staff with basic usage</span></li>\n<li><span style=\"font-size: 12pt\">Perform billing and invoicing duties, ensuring accuracy and timely processing</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Facilities, Security &amp; Vendor Coordination</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Serve as the </span><span style=\"font-size: 12pt; font-weight: bold\">primary point of contact for facilities operations and vendor coordination</span></li>\n<li><span style=\"font-size: 12pt\">Respond to and coordinate resolution of </span><span style=\"font-size: 12pt; font-weight: bold\">facility issues, security concerns, and incidents</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate repairs and maintenance, ensuring timely follow-up and resolution</span></li>\n<li><span style=\"font-size: 12pt\">Liaise with vendors and service providers (e.g., utilities, janitorial, shredding services)</span></li>\n<li><span style=\"font-size: 12pt\">Arrange and manage </span><span style=\"font-size: 12pt; font-weight: bold\">document shredding services</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate and lead </span><span style=\"font-size: 12pt; font-weight: bold\">annual shelter clean-up day</span><span style=\"font-size: 12pt\">, including:</span>\n<ul>\n<li><span style=\"font-size: 12pt\">Purchasing supplies</span></li>\n<li><span style=\"font-size: 12pt\">Coordinating with teams on cleaning assignments</span></li>\n<li><span style=\"font-size: 12pt\">Supporting execution and logistics</span></li>\n</ul>\n</li>\n<li><span style=\"font-size: 12pt\">Manage billing and invoicing related to facilities and vendor services</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Office Systems &amp; Equipment Management</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Serve as the </span><span style=\"font-size: 12pt; font-weight: bold\">main point of contact for copier vendor and copier repairs/maintenance</span></li>\n<li><span style=\"font-size: 12pt\">Oversee copier lease, supplies, and functionality</span></li>\n<li><span style=\"font-size: 12pt\">Manage and coordinate </span><span style=\"font-size: 12pt; font-weight: bold\">postage meter operations and vendor support</span></li>\n<li><span style=\"font-size: 12pt\">Program and manage </span><span style=\"font-size: 12pt; font-weight: bold\">alarm system access and settings</span></li>\n<li><span style=\"font-size: 12pt\">Ensure all office systems and equipment are functioning efficiently</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Technology &amp; IT Coordination</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Serve as a </span><span style=\"font-size: 12pt; font-weight: bold\">central liaison for IT-related needs</span><span style=\"font-size: 12pt\">, coordinating with AWLA’s IT vendor</span></li>\n<li><span style=\"font-size: 12pt\">Troubleshoot and resolve </span><span style=\"font-size: 12pt; font-weight: bold\">basic IT issues and requests</span><span style=\"font-size: 12pt\"> (e.g., device setup, access, minor technical issues)</span></li>\n<li><span style=\"font-size: 12pt\">Ensure timely escalation and follow-up for more complex IT issues</span></li>\n<li><span style=\"font-size: 12pt\">Maintain inventory of office technology (computers, phones, tablets)</span></li>\n<li><span style=\"font-size: 12pt\">Utilize strong Excel and systems skills to support tracking and organization</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Employee Experience &amp; Office Environment</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Order, stock, and maintain </span><span style=\"font-size: 12pt; font-weight: bold\">weekly snacks and shared office supplies</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate ordering and distribution of staff uniforms and branded materials</span></li>\n<li><span style=\"font-size: 12pt\">Support planning and execution of staff events and activities (e.g., celebrations, town halls)</span></li>\n<li><span style=\"font-size: 12pt\">Help maintain a welcoming, organized, and positive office environment</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">HR &amp; Staff Support</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Coordinate and track </span><span style=\"font-size: 12pt; font-weight: bold\">pre-exposure vaccinations for staff</span><span style=\"font-size: 12pt\"> (e.g., rabies, DTaP), ensuring accurate records and follow-up</span></li>\n<li><span style=\"font-size: 12pt\">Support onboarding logistics, including workspace setup and coordination with hiring managers</span></li>\n<li><span style=\"font-size: 12pt\">Assist new hires with basic office systems (e.g., phone setup, navigation of office resources)</span></li>\n<li><span style=\"font-size: 12pt\">Provide high-quality internal customer service to staff across departments, supporting their administrative and operational needs</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Additional Responsibilities</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Assist with internal communications such as newsletters or announcements</span></li>\n<li><span style=\"font-size: 12pt\">Support meeting coordination and logistics as needed</span></li>\n<li><span style=\"font-size: 12pt\">Perform other duties as assigned in support of AWLA’s mission</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Qualifications</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Required</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">2+ years of experience in administrative, office support, or operations roles</span></li>\n<li><span style=\"font-size: 12pt\">Strong organizational skills with high attention to detail</span></li>\n<li><span style=\"font-size: 12pt\">Ability to manage multiple priorities and adapt in a fast-paced environment</span></li>\n<li><span style=\"font-size: 12pt\">Strong interpersonal and communication skills</span></li>\n<li><span style=\"font-size: 12pt\">Proficiency in Microsoft Office and Google Workspace</span></li>\n<li><span style=\"font-size: 12pt\">Basic technical troubleshooting skills and comfort working with IT systems</span></li>\n<li><span style=\"font-size: 12pt\">Ability to work both independently and collaboratively</span></li>\n<li><span style=\"font-size: 12pt\">Comfortable working in an animal welfare environment</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Preferred</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Experience in a nonprofit, animal welfare, or customer-facing environment</span></li>\n<li><span style=\"font-size: 12pt\">Experience with vendor coordination, facilities support, or basic accounting processes</span></li>\n<li><span style=\"font-size: 12pt\">Strong Excel skills</span></li>\n<li><span style=\"font-size: 12pt\">Familiarity with systems such as BambooHR or similar platforms</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Core Competencies</span></p>\n<p><span style=\"font-size: 12pt\">We are looking for someone who is:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt; font-weight: bold\">Flexible and adaptable</span><span style=\"font-size: 12pt\"> in a dynamic environment</span></li>\n<li><span style=\"font-size: 12pt; font-weight: bold\">Personable and approachable</span><span style=\"font-size: 12pt\">, with strong customer service instincts</span></li>\n<li><span style=\"font-size: 12pt; font-weight: bold\">Detail-oriented</span><span style=\"font-size: 12pt\"> and highly organized</span></li>\n<li><span style=\"font-size: 12pt\">Able to </span><span style=\"font-size: 12pt; font-weight: bold\">manage shifting priorities effectively</span></li>\n<li><span style=\"font-size: 12pt; font-weight: bold\">Proactive and resourceful</span><span style=\"font-size: 12pt\"> in solving problems</span></li>\n<li><span style=\"font-size: 12pt; font-weight: bold\">Coachable and eager to learn</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Work Environment &amp; Physical Requirements</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Ability to work in a fast-paced environment with frequent interruptions</span></li>\n<li><span style=\"font-size: 12pt\">Comfortable working around animals, including exposure to noise, allergens, and animal-related conditions</span></li>\n<li><span style=\"font-size: 12pt\">May require standing, walking, bending, and lifting up to 25 lbs</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Compensation &amp; Benefits</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Hourly, non-exempt position</span></li>\n<li><span style=\"font-size: 12pt\">Full benefits package including medical, dental, vision, paid time off, and holidays </span></li>\n</ul>",
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