Assistant Property Manager / Field Operations Coordinator (Maintenance + HOA Focus)

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    "raw": "Newton, Massachusetts, 02458, United States",
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  "inferred_at": "2026-06-06T20:19:51.161Z",
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    "jobOpeningName": "Assistant Property Manager / Field Operations Coordinator (Maintenance + HOA Focus)",
    "departmentLabel": "Property Management",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "Newton",
      "state": "Massachusetts",
      "postalCode": "02458",
      "addressCountry": "United States"
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    "datePosted": "2026-05-21",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">About Us</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We are a growing property management firm overseeing residential and HOA communities throughout the Boston area. We are seeking a hands-on Assistant Property Manager focused primarily on maintenance coordination, field operations, inspections, vendor oversight, and HOA support.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This role is ideal for someone who enjoys being in the field, solving problems quickly, coordinating vendors, and ensuring properties and communities are maintained at a high standard.</span></p>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Maintenance Coordination</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Oversee daily maintenance tasks and inspections across the property and HOA portfolio.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate repairs with vendors, schedule contractors, and ensure work orders are completed promptly.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Monitor open maintenance issues and follow through until resolution.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Conduct routine property inspections to identify maintenance, safety, or repair needs.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with preventative maintenance scheduling and follow-up.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">HOA Operations Support</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support HOA-related property operations, maintenance coordination, and community inspections.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with common area maintenance tracking and vendor coordination for HOA communities.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Help ensure HOA rules, standards, and property appearance expectations are maintained.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate with HOA vendors, board members, and internal teams as needed.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Experience working with HOA communities, condo associations, or multifamily portfolios is highly preferred.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Field Operations</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Perform daily site visits to assess property conditions and ensure buildings are properly maintained.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Complete annual unit and common area inspections.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Capture 3D virtual tours of units and common areas.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Document property conditions with photos, notes, and inspection reports.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with vendor access and project oversight in the field.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Emergency On-Call Rotation</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Participate in an on-call emergency rotation to respond to after-hours maintenance emergencies and urgent property issues.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Communication &amp; Software</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Utilize Buildium, Property Meld, and Asana for task management, maintenance coordination, and reporting.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Communicate with team members, vendors, residents, and HOA contacts using Slack and WhatsApp.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain organized records of maintenance requests, inspections, vendor updates, and completed work.</span></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Previous experience in property management, HOA management, maintenance coordination, or field operations required.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">HOA experience is strongly preferred.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Knowledge of basic building systems, maintenance procedures, and safety standards.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong organizational and communication skills.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to multitask and manage multiple properties, vendors, and priorities.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Comfortable using property management and communication software platforms.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Valid driver’s license and reliable transportation required.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Experience with Buildium, Property Meld, AppFolio, or similar property management systems is a plus.</span></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Benefits</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Health insurance with 50% employer coverage</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Two weeks paid time off (PTO)</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Gas reimbursement for work-related travel</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Opportunities for growth within the company</span></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Compensation</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Salary:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> TBD based on experience and qualifications.</span></p>",
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