Office Coordinator

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{
  "language": "en",
  "location": {
    "raw": "Fargo, North Dakota, 58103, United States",
    "city": "Fargo",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
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  "salary_max": 22.5,
  "salary_min": 18,
  "inferred_at": "2026-06-06T10:28:18.275Z",
  "launch_scope": {
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    "included": true,
    "location": {
      "raw": "Fargo, North Dakota, 58103, United States",
      "city": "Fargo",
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      "country": "United States",
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    "countries": [
      "United States"
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  "workplace_type": null,
  "salary_currency": "USD"
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{
  "list_job": {
    "id": "146",
    "isRemote": null,
    "location": {
      "city": "Fargo",
      "state": "North Dakota"
    },
    "atsLocation": {
      "city": null,
      "state": null,
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      "province": null
    },
    "departmentId": "18612",
    "locationType": "0",
    "jobOpeningName": "Office Coordinator",
    "departmentLabel": "Administrative",
    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "Fargo",
      "state": "North Dakota",
      "postalCode": "58103",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-28",
    "atsLocation": {
      "city": null,
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    "description": "<p><span style=\"font-weight: bold\">POSITION TITLE: OFFICE COORDINATOR OUTPATIENT</span></p>\n<p><span style=\"font-weight: bold\">DEPARTMENT: ADMINISTRATION</span></p>\n<p><span style=\"font-weight: bold\">FLSA STATUS: NON-EXEMPT</span><br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">JOB SUMMARY</span></p>\n<p>This position maintains and coordinates the front office and reception activities to ensure effective communications both internally and externally, provides administrative support to staff and clients to ensure maximum utilization of services, and maintains professional image of the organization.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">SHIFTS</span></p>\n<p>Monday–Friday, daytime hours</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">REPORTING RELATIONSHIPS</span></p>\n<p>The Office Coordinator does not supervise any positions. <br></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">DUTIES &amp; ESSENTIAL JOB FUNCTIONS</span></p>\n<ul>\n<li>Greet, welcome and assist visitors, to include clients, vendors and guests, to provide welcoming and professional image of organization</li>\n<li>Answer incoming phone calls and route appropriately to ensure efficient and accurate flow of communication and information exchange</li>\n<li>Create and manage client chart information, both electronic and hard copy, using HIPAA standards to ensure confidentiality and accuracy of information</li>\n<li>Process credit card information and cash as payment from clients to ensure accuracy of transaction</li>\n<li>Create and communicate reports to include group attendance, various client status and rosters on an ongoing basis to provide management with accurate information on a timely basis</li>\n<li>Manage and create group and individual session information packets to provide clients with service information and screening tools prior to session</li>\n<li>Schedule appointments for individual and groups sessions to ensure appropriate availability of staff and necessary attendance of clients</li>\n<li>Manage group waitlist and current group rosters</li>\n<li>Run insurance checks and answer clients' questions regarding insurance coverage and payment options to ensure appropriate and prompt payment for services</li>\n<li>Provide and maintain reliable and prompt attendance, with the ability to work the schedule dictated by business necessity</li>\n<li>Order office supplies</li>\n<li>Schedules telehealth phone assessments/screens</li>\n<li>Facilitates urinary analysis screens and breathalyzers</li>\n<li>Ensures there's adequate coverage in all clinics</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">PERIODIC FUNCTIONS AND RESPONSIBILITIES</span></p>\n<ul>\n<li>Perform, prepare and package drug screens</li>\n<li>Assist clinical staff with administrative tasks such as filing, typing, correspondence, faxing and copying</li>\n<li>Coordinate, order and distribute office supplies and inventory levels</li>\n<li>Perform other duties as assigned</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">QUALIFICATIONS</span></p>\n<ul>\n<li>Associate’s degree in a related field or equivalent experience preferred<br>One year of related experience or equivalent combination of education and experience</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">REQUIRED LICENSES/CERTIFICATES</span></p>\n<ul>\n<li>May be required to be CPR and First Aid Certified</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">CULTURE FIT</span></p>\n<p>We’re committed to creating a culture of transparency and psychological safety. That means we communicate directly and kindly, ask for help when we need it, and celebrate wins big and small. Whether you’re in clinical care, admin, or support services you are part of the mission.</p>\n<p><br></p>\n<p>At ShareHouse, we’re more than coworkers, we’re collaborators, advocates, and believers in second chances. We serve individuals and families navigating the challenges of addiction and mental health with heart, respect, and resilience. We believe a healthy workplace fuels healthy outcomes, so we focus on connection, communication, and compassion, both in how we serve our clients, and how we treat each other.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">YOU’LL THRIVE HERE IF YOU…</span></p>\n<ul>\n<li>Are mission-driven and motivated by meaningful work</li>\n<li>See change and feedback as opportunities, not obstacles</li>\n<li>Want to grow personally and professionally alongside your peers</li>\n<li>Value teamwork and open communication</li>\n<li>Enjoy working in a collaborative and mission-driven environment</li>\n<li>Bring a positive attitude and help foster a culture of encouragement and respect</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">CORE VALUES</span></p>\n<ul>\n<li>Compassion — We lead with empathy and respect</li>\n<li>Integrity — We do the right thing when no one is watching</li>\n<li>Connection — We value belonging, empathy, trust, and mutual understanding</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">PHYSICAL REQUIREMENTS</span></p>\n<p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job with or without reasonable accommodation:</p>\n<p><span style=\"text-decoration: underline\">Frequently requires:</span></p>\n<ul>\n<li>Stooping and bending</li>\n<li>Use of color vision and ability to distinguish colors</li>\n<li>Pushing and pulling, lifting and carrying up to 15 lbs.</li>\n<li>Ability to communicate orally and hear/understand oral communication</li>\n<li>Ability to utilize fine motor skills, reach and grasp</li>\n</ul>\n<p><span style=\"text-decoration: underline\">Occasionally requires:</span></p>\n<ul>\n<li>Standing for up to 1 hour</li>\n<li>Pushing and pulling, lifting and carrying over 15 lbs.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">WORK ENVIRONMENT</span><br>This position works in an environment with few physical discomforts; may occasionally be exposed to drafts, noise, temperature variations and odors.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">COMPENSATION</span></p>\n<p>$18.00-$22.50 (DOE)</p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">*Compensation for this position is based on several factors, including relevant experience, skills, and qualifications. In addition to base pay, ShareHouse offers a comprehensive total rewards package that includes generous paid time off (PTO), a robust benefits program, a 401(k) match, and more. We also support financial growth through annual merit-based raises.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">*This position will remain open until filled and may be taken down at any time without notice.</span></p>",
    "compensation": "$18.00 + DOE",
    "departmentId": "18612",
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    "jobCategoryId": null,
    "jobOpeningName": "Office Coordinator",
    "departmentLabel": "Administrative",
    "jobOpeningStatus": "Open",
    "minimumExperience": null,
    "jobOpeningShareUrl": "https://sharehouse.bamboohr.com/careers/146",
    "employmentStatusLabel": "Full-Time"
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}