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Home › Companies › E14a4d4a B2d0 480d Bff9 8fabb1c6f6d9 19000101 000001 › Compliance & Administrative Coordinator

Compliance & Administrative Coordinator

E14a4d4a B2d0 480d Bff9 8fabb1c6f6d9 19000101 000001 · Liverpool, NY, US, Liverpool, NY · Active · $40,000–$50,000 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
CompanyE14a4d4a B2d0 480d Bff9 8fabb1c6f6d9 19000101 000001
TitleCompliance & Administrative Coordinator
Normalized title-
Department / team-
LocationLiverpool, NY, United States
Work model-
Employment typeFull Time
Salary$40,000–$50,000 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-20 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from E14a4d4a B2d0 480d Bff9 8fabb1c6f6d9 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Liverpool.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyE14a4d4a B2d0 480d Bff9 8fabb1c6f6d9 19000101 000001
Sourcece9f0f2f-85b9-4114-922a-9336cefab6e5
ATS providerADP Workforce Now Recruiting

Description

Compliance & Administrative Coordinator Department : Compliance Reports to : Compliance Manager Location : Liverpool, NY Full-Time : A typical work schedule is standard business hours, with the flexibility to handle escalations or support during peak times or special projects. Pay Schedule : Non-exempt gets paid weekly (Non-Exempt): Compensation starts at $40,000–$50,000 annually, depending on experience and qualifications Benefits : Begin the first day after the first two full months of employment. ****The salary range reflects the anticipated compensation for the role and may vary based on several factors, including experience, education, specific skill sets, tenure, and overall fit. We value each person’s contributions and understand that every role has unique requirements that influence compensation; however, different roles may require different levels of expertise and qualifications, which can affect compensation. While we strive to maintain fairness and consistency across the organization, differences in responsibilities, qualifications, and market conditions may result in varied compensation levels. Our goal is to ensure that compensation remains equitable, aligned with the demands of each position, and reflective of each employee’s unique value. Position Overview: Immediate Mailing Services, Inc. is seeking a highly organized and detail-oriented Compliance & Administrative Coordinator to support both front office operations and Compliance department activities. This role serves as the first point of contact for visitors, employees, and vendors while also supporting onboarding, offboarding, access management, compliance documentation, and administrative coordination. The ideal candidate is professional, dependable, organized, and comfortable handling sensitive information in a fast-paced environment requiring strong communication, confidentiality, and multitasking skills. Key Responsibilities: The key responsibilities include, but are not limited to, the following: Serve as the primary front office contact by greeting visitors, answering phones, and managing incoming communications professionally and confidentially. Support Compliance operations through document tracking, record maintenance, audit preparation, and administrative coordination. Assist with onboarding and offboarding activities, including documentation collection, access requests, and coordination with HR and IT. Maintain visitor logs, badge records, and sensitive files in accordance with company policies and security requirements. Coordinate meetings, calendars, and compliance-related administrative tasks across departments. Provide general office and administrative support, including filing, scanning, mail handling, and maintaining organized records. Identify and communicate process improvement opportunities related to administrative and compliance workflows. Minimum Qualifications High school diploma or equivalent required; associate degree preferred. 2+ years of administrative, office support, receptionist, or compliance support experience preferred. Strong organizational skills and attention to detail. Ability to handle confidential and sensitive information professionally. Strong verbal and written communication skills. Proficiency with Microsoft Office Suite. Experience with compliance documentation, audit support, onboarding coordination, or regulated environments is a plus. Preferred Skills Ability to multitask and prioritize effectively. Strong interpersonal and customer service skills. Experience working in a compliance-driven or security-conscious environment. Familiarity with access management, onboarding processes, or regulatory frameworks such as HITRUST or SOC 2 is preferred. Additional Responsibilities Employees may be required to perform duties outside their primary responsibilities or assigned department, as reasonably requested by management. These duties may occasionally occur outside regular working hours, provided they align with applicable labor laws. On-Call Requirements If you are called in to work outside your regular schedule, you are expected to work at least four hours unless otherwise directed by management. Physical Demands The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Primarily a sedentary office role with frequent use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Requires the ability to sit or stand for extended periods, occasional light lifting (up to 15 pounds), and regular use of hands and fingers for typing and data entry. Visual acuity to read and produce reports, and ability to communicate effectively in a typical office environment. Note This job description in no way states or implies that these are the only duties to be performed by this position's employee(s). Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. They are subject to possible modification to accommodate individuals with disabilities reasonably. Immediate Mailing Services, Inc. is an Equal Opportunity–Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, protected veteran status, immigration status, criminal history, height, weight, or any other protected category under applicable federal, state, or local laws. We are a drug‑free workplace and comply with all applicable ADA requirements. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health, safety, or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Full job record

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Source IDce9f0f2f-85b9-4114-922a-9336cefab6e5
Board IDce9f0f2f-85b9-4114-922a-9336cefab6e5
Provideradp_workforcenow
Provider Job Key601410
TitleCompliance & Administrative Coordinator
Normalized Title—
Statusactive
Activeyes
Location TextLiverpool, NY, US, Liverpool, NY
Department—
Team—
Employment Typefull_time
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CountryUnited States
RegionNY
CityLiverpool
Salary Raw40000.00 To 50000.00 (USD) Annually
Salary Min40,000
Salary Max50,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e14a4d4a-b2d0-480d-bff9-8fabb1c6f6d9&ccId=19000101_000001&lang=en_US&type=JS&jobId=601410&jwId=9200947102254_1
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First Seen At2026-05-31 18:56:04Z
Last Seen At2026-06-06 13:02:35Z
Last Checked At2026-06-06 13:02:35Z
Last Changed At2026-06-06 13:02:35Z
Inactive At—
Source Posted At2026-05-20 13:45:00Z
Source Updated At—
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Extensions
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    "requisitionDescription": "<div><div><div><div><p><br></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;' data-pasted=\"true\"><strong><span style='font-family:\"Calibri Light\",sans-serif;'>Compliance &amp; Administrative Coordinator</span></strong></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-family:\"Calibri Light\",sans-serif;'>Department</span></strong><span style='font-family:\"Calibri Light\",sans-serif;'>: Compliance</span></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-family:\"Calibri Light\",sans-serif;'>Reports to</span></strong><span style='font-family:\"Calibri Light\",sans-serif;'>: Compliance Manager</span></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-family:\"Calibri Light\",sans-serif;'>Location</span></strong><span style='font-family:\"Calibri Light\",sans-serif;'>: Liverpool, NY&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-family:\"Calibri Light\",sans-serif;'>Full-Time</span></strong><span style='font-family:\"Calibri Light\",sans-serif;'>: A typical work schedule is standard business hours, with the flexibility to handle escalations or support during peak times or special projects.</span></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-family:\"Calibri Light\",sans-serif;'>Pay Schedule</span></strong><span style='font-family:\"Calibri Light\",sans-serif;'>: Non-exempt gets paid weekly</span></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-family:\"Calibri Light\",sans-serif;'>(Non-Exempt):</span></strong><span style='font-family:\"Calibri Light\",sans-serif;'>&nbsp;Compensation starts at $40,000&ndash;$50,000 annually, depending on experience and qualifications</span></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;'><strong><span style='font-family:\"Calibri Light\",sans-serif;'>Benefits</span></strong><span style='font-family:\"Calibri Light\",sans-serif;'>: Begin the first day after the first two full months of employment.</span></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin:0in;font-size:15px;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><em><span style='font-size:13px;line-height:107%;font-family:\"Calibri Light\",sans-serif;'>****The salary range reflects the anticipated compensation for the role and may vary based on several factors, including experience, education, specific skill sets, tenure, and overall fit. We value each person&rsquo;s contributions and understand that every role has unique requirements that influence compensation; however, different roles may require different levels of expertise and qualifications, which can affect compensation. While we strive to maintain fairness and consistency across the organization, differences in responsibilities, qualifications, and market conditions may result in varied compensation levels. Our goal is to ensure that compensation remains equitable, aligned with the demands of each position, and reflective of each employee&rsquo;s unique value.</span></em></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><em>&nbsp;</em></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><strong><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>Position Overview:</span></strong></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>Immediate Mailing Services, Inc. is seeking a highly organized and detail-oriented Compliance &amp; Administrative Coordinator to support both front office operations and Compliance department activities. This role serves as the first point of contact for visitors, employees, and vendors while also supporting onboarding, offboarding, access management, compliance documentation, and administrative coordination.</span></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><br></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>The ideal candidate is professional, dependable, organized, and comfortable handling sensitive information in a fast-paced environment requiring strong communication, confidentiality, and multitasking skills.</span></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><br></p><h2 style='margin-top:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;font-size:21px;font-family:\"Aptos Display\",sans-serif;color:#0F4761;font-weight:normal;margin:0in;line-height:normal;'><br></h2><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><strong><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>Key Responsibilities:</span></strong></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>The key responsibilities include, but are not limited to, the following:</span></p><div style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Serve as the primary front office contact by greeting visitors, answering phones, and managing incoming communications professionally and confidentially.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Support Compliance operations through document tracking, record maintenance, audit preparation, and administrative coordination.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Assist with onboarding and offboarding activities, including documentation collection, access requests, and coordination with HR and IT.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Maintain visitor logs, badge records, and sensitive files in accordance with company policies and security requirements.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Coordinate meetings, calendars, and compliance-related administrative tasks across departments.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Provide general office and administrative support, including filing, scanning, mail handling, and maintaining organized records.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Identify and communicate process improvement opportunities related to administrative and compliance workflows.</span></li></ul></div><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><br></p><h2 style='margin-top:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;font-size:21px;font-family:\"Aptos Display\",sans-serif;color:#0F4761;font-weight:normal;margin:0in;line-height:normal;'><strong><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;color:windowtext;'>Minimum Qualifications</span></strong></h2><div style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>High school diploma or equivalent required; associate degree preferred.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>2+ years of administrative, office support, receptionist, or compliance support experience preferred.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Strong organizational skills and attention to detail.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Ability to handle confidential and sensitive information professionally.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Strong verbal and written communication skills.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Proficiency with Microsoft Office Suite.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Experience with compliance documentation, audit support, onboarding coordination, or regulated environments is a plus.</span></li></ul></div><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><br></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><strong><span style='font-size:15px;line-height:107%;font-family:\"Calibri Light\",sans-serif;'>Preferred Skills</span></strong></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-size:15px;line-height:107%;font-family:\"Calibri Light\",sans-serif;'>Ability to multitask and prioritize effectively.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-size:15px;line-height:107%;font-family:\"Calibri Light\",sans-serif;'>Strong interpersonal and customer service skills.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-size:15px;line-height:107%;font-family:\"Calibri Light\",sans-serif;'>Experience working in a compliance-driven or security-conscious environment.&nbsp;</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-size:15px;line-height:107%;font-family:\"Calibri Light\",sans-serif;'>Familiarity with access management, onboarding processes, or regulatory frameworks such as HITRUST or SOC 2 is preferred.&nbsp;</span></li></ul><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><br></p><h2 style='margin-top:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;font-size:21px;font-family:\"Aptos Display\",sans-serif;color:#0F4761;font-weight:normal;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;color:windowtext;'>Additional Responsibilities</span></h2><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>Employees may be required to perform duties outside their primary responsibilities or assigned department, as reasonably requested by management. These duties may occasionally occur outside regular working hours, provided they align with applicable labor laws.</span></p><h2 style='margin-top:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;font-size:21px;font-family:\"Aptos Display\",sans-serif;color:#0F4761;font-weight:normal;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;color:windowtext;'>On-Call Requirements</span></h2><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>If you are called in to work outside your regular schedule, you are expected to work at least four hours unless otherwise directed by management.</span></p><h2 style='margin-top:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;font-size:21px;font-family:\"Aptos Display\",sans-serif;color:#0F4761;font-weight:normal;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;color:windowtext;'>Physical Demands</span></h2><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully.</span></p><div style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Primarily a sedentary office role with frequent use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Requires the ability to sit or stand for extended periods, occasional light lifting (up to 15 pounds), and regular use of hands and fingers for typing and data entry.</span></li><li style=\"margin:0in;font-size:12.0pt;font-family: initial;\"><span style='font-family:\"Calibri Light\",sans-serif;font-size:15px;'>Visual acuity to read and produce reports, and ability to communicate effectively in a typical office environment.</span></li></ul></div><h2 style='margin-top:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;font-size:21px;font-family:\"Aptos Display\",sans-serif;color:#0F4761;font-weight:normal;line-height:normal;'><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;color:windowtext;'>Note</span></h2><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><em><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'>This job description in no way states or implies that these are the only duties to be performed by this position&#39;s employee(s). Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. They are subject to possible modification to accommodate individuals with disabilities reasonably.<br>&nbsp;<br>&nbsp;Immediate Mailing Services, Inc. is an Equal Opportunity&ndash;Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, protected veteran status, immigration status, criminal history, height, weight, or any other protected category under applicable federal, state, or local laws. We are a drug‑free workplace and comply with all applicable ADA requirements.</span></em></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;line-height:normal;'><em><span style='font-size:15px;font-family:\"Calibri Light\",sans-serif;'><br>&nbsp;To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health, safety, or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.</span></em></p><p style='margin:0in;font-size:12.0pt;font-family:\"Aptos\",sans-serif;'><br></p><p><br></p></div></div></div></div>\n",
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