Budget Analyst, Grant Services

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    "datePosted": "2025-12-05",
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    "description": "<p><a href=\"https://partnersrural.org/\" target=\"_blank\" rel=\"noopener noreferrer\"><span><span>Partners for Rural Impact’s (PRI) </span></span></a><span><span>ultimate</span><span> goal is for an America where all kids are successful, regardless of zip code, income, background, or ability.  At PRI, our focus is on ensuring that all children in rural </span><span>places</span><span> achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where </span><span>we’ve</span><span> worked for 25 years to create student </span><span>opportunity</span><span> and success.</span></span><span> </span></p>\n<p><span><span> </span></span><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Position Summary</span></span></span><span> </span></p>\n<p><span><span>The Budget Analyst provides analytical support for grant budgets and handles all budget transactions for the grant programs including monthly reconciliation of budgets and </span><span>purchasing</span><span> cards.  The Budget Analyst will use knowledge of PRI policies, federal regulations, and grant terms and conditions to review and examine transactions to ensure expenses are allowable, reasonable, and allocable to the grant. The Budget Analyst will analyze financial data to perform monthly and annual reporting including Reconciliation, Budget to Actual, and Federal Financial Reports. The Budget Analyst will </span><span>disseminate</span><span> these reports and use historical cost analysis to </span><span>assist</span><span> Project Directors and staff in budgeting and future planning</span><span>. </span><span> </span><span>The position leads and </span><span>operates</span><span> with the goal that </span></span><em><span>All Rural Students Succeed</span></em><span><em>.</em><span> </span></span><span><span> </span></span><span> </span></p>\n<p><span><br></span></p>\n<p><span style=\"font-weight: bold\"><span><span>Primary Duties and Responsibilities</span></span></span><span> </span></p>\n<p><span><span>To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. </span><span>The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential.</span><span> Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></span><span> </span></p>\n<p><span><span> </span></span><span> </span></p>\n<ul>\n<li><span><span>Provides analytical support for multiple grant budgets administered by Partners for Rural Impact and meets regularly with Project Directors and Grant Business Partners to provide budget projections, discuss planned costs, review available financial options, and address budgetary implications.  This includes planning for annual operational budget allocations. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Collaborate with Grant Business Partners to ensure grant compliance, plan annual budgets, develop and update </span><span>accurate</span><span> projections, review spending plans, and perform </span><span>additional</span><span> financial and budgetary functions to support grant health. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Conducts training with partners and staff </span><span>regarding</span><span> budgetary and grant expenditure requirements</span><span>.  </span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Compiles financial data and works in collaboration with the Director and Grant Business Partners to prepare applicable financial reports for annual reporting purposes. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Reviews</span><span> expenditures to ensure all expenses are properly documented, substantiated, </span><span>comply with</span><span> PRI policy and US Department of Education or other federal regulations and </span><span>are applicable</span><span> to the grant goals and objectives</span><span>.  </span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ensures accounting records of grant are reconciled with PRI financial records</span><span>.  </span><span>Ensures grant allocations are </span><span>appropriate</span><span>, properly </span><span>recorded</span><span> and adequately documented</span><span>.  </span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Monitors federal </span><span>match</span><span> from partners and makes certain documented </span><span>match meets</span><span> federal or other guidelines for compliance</span><span>.  </span><span>Provides training around match requirements to partners and staff and </span><span>seeks</span><span> out match sources. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Uses</span><span> knowledge of Federal Regulations to make recommendations to Project Directors and staff </span><span>regarding</span><span> allowable costs and activities. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Performs sub-recipient monitoring activities and conducts annual financial visits. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Oversees departmental usage of </span><span>purchasing</span><span> cards (</span><span>pcard</span><span>) and project costs</span><span>.  </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Reviews and manages monthly expense reports from staff to make certain that reports are complete, in compliance with organizational and federal policies and turned in timely</span><span>.  </span><span>Provides feedback to PRI staff about expense reports and requests supporting documentation where applicable</span><span>.  </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Develops forms, documents, and processes to support departmental compliance with federal budget management regulations. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Other roles/duties will be assigned as necessary to </span><span>assist</span><span> and support in the attainment of our mission,<em> All Rural Students Succeed</em>   </span></span><span> <br></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><span>Position Location &amp; Schedule</span></span></span><span> </span></p>\n<p><span><span> </span></span><span> </span></p>\n<p><span><span>The Budget Analyst may be considered for remote work with periodic travel </span><span>required</span><span> and meetings in Berea, Kentucky</span><span>. </span><br></span><span> </span></p>\n<p><span> </span></p>\n<p><span><span>Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. </span><span>ET </span><span>with in-office, </span><span>hybrid</span><span> and/or remote </span><span>work</span><span> a possibility. Because of the nature of the responsibility to schools, partners, funders, and to the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours.</span></span><span> </span></p>\n<p><span> <br></span><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Minimum Qualifications</span></span></span><span> </span></p>\n<p><span><br></span></p>\n<p><span style=\"font-weight: bold\"><span><span>Education required to ensure success in this position:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Bachelor’s degree in business, accounting, or related field  </span></span><span> </span></li>\n</ul>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\"><span><span>Experience required to ensure success in this position:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>2 – 3 years financial and/or budgetary experience </span></span><span><br></span><span><br></span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><span>Special skills</span><span>, </span><span>knowledge</span><span> and abilities:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Excellent written and oral communication skills </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Superior interpersonal and organizational skills </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ability to work in a team environment </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Computer skills including data processing and spreadsheet </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Banner experience, preferred</span></span><span> </span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span><span>License, certification, or registration necessary:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Valid driver’s license</span></span><span> </span></li>\n<li><span><span>Complete background check, including internet presence and social media</span></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><br></span></span></p>\n<p><span style=\"font-weight: bold\"><span><span>Physical requirements:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ability to travel independently by car and plane regionally and nationally. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ability to </span><span>operate</span><span> standard office equipment and computer software programs. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ability to </span><span>operate</span><br><span>motor</span><span> vehicle. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Long periods</span><span> sitting at a computer may be </span><span>required</span><span>. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Periodic facilitation sessions that </span><span>would require</span><br><span>long periods</span><span> of standing </span><span>required</span><span>. </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Ability to occasionally </span><span>lift up</span><span> to 20 pounds</span></span><span> <br></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><span>Environmental conditions:</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Work in a fast-paced setting with frequent interruptions and shifting priorities</span></span><span> <br></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><span>Additional Company Information </span></span></span><span> </span></p>\n<p><span><span>PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family.</span></span><span> </span></p>\n<ul>\n<li><span><span>Comprehensive insurance plans including medical, dental, vision, and prescription coverage.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Flexible spending accounts, plus an employee </span><span>assistance</span><span> program.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Life and long-term disability insurance and retirement plan.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Tuition </span><span>assistance</span><span> and professional development for employees.</span></span><span> </span></li>\n</ul>\n<p><span> <br></span><span> </span></p>\n<p><span><span>Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status. </span></span><span> </span></p>",
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