Project Coordinator

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  "active_status": "active"
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  "language": "en",
  "location": {
    "raw": "baton rouge, Louisiana, 70806, United States",
    "city": "baton rouge",
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    "country": "United States",
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  "inferred_at": "2026-06-06T20:17:01.879Z",
  "launch_scope": {
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    "included": true,
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      "country": "United States",
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    "countries": [
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  "remote_policy": "remote",
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{
  "list_job": {
    "id": "17",
    "isRemote": null,
    "location": {
      "city": "baton rouge",
      "state": "Louisiana"
    },
    "atsLocation": {
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      "state": null,
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    },
    "departmentId": "18431",
    "locationType": "2",
    "jobOpeningName": "Project Coordinator",
    "departmentLabel": "Accounts",
    "employmentStatusLabel": "Full-Time"
  },
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  "detail_job_opening": {
    "location": {
      "city": "baton rouge",
      "state": "Louisiana",
      "postalCode": "70806",
      "addressCountry": "United States"
    },
    "datePosted": "2023-02-13",
    "atsLocation": {
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    "description": "<p><span style=\"font-size: 18px; font-weight: bold\"><span style=\"color: #1cab7f\">:: DESCRIPTION</span></span></p>\n<p><span style=\"font-size: 15px\">We are looking for a marketing and communications professional to join our wonderful SASSO team as a Project Coordinator. If you love planning, timelines, analytics, and organizing and are a great communicator, then this might be the place for you.<span>  </span></span></p>\n<p><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"font-size: 15px\">You will be a crucial part of our project trafficking and assist account managers in their daily activities and workload. You will be expected to work collaboratively in a team setting as well as individually to help manage specific tasks across departments. You will be engaged in driving the day-to-day business and communications: setting up projects in our company’s Project Management platform, tracking invoices and payments, helping with training, and managing tasks and timelines across various channels to ensure projects are done on time, on budget, and on task. The ability to think strategically and communicate both written and verbally, as well as being self-motivated, are critical. This position is not just a coordinator of operations but a key player in the structure of how the department should flow.</span></p>\n<p><span> </span></p>\n<p><span style=\"font-size: 15px\">SASSO promotes an environment where all our employees are continually learning and staying current on the latest marketing trends and techniques to provide the best work for our clients and internal team. This position will work closely with agency leadership, all department heads, employees, and vendors. This position will be counted on to assist in continually adding value to our current processes and procedures.</span></p>\n<p><span style=\"font-size: 15px\"> </span></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-size: 16px; font-weight: bold\"><em><span style=\"color: #1cab7f; text-decoration: underline\">Employment includes:</span></em></span></span></p>\n<ul>\n<li><em><span style=\"font-size: 15px\">Competitive salary</span></em><em><br></em></li>\n<li><em><span style=\"font-size: 15px\">Paid Holidays</span></em></li>\n<li><em><span style=\"font-size: 15px\">Paid vacation</span></em></li>\n<li><em><span style=\"font-size: 15px\">Sick leave</span></em></li>\n<li><span><em>Flexible schedule</em></span></li>\n<li><span><em>Remote work opportunitie</em></span><br></li>\n<li><em><span style=\"font-size: 15px\">Continuing education</span></em><br></li>\n<li><em><span style=\"font-size: 15px\">Casual dress code</span></em></li>\n<li><em><span style=\"font-size: 15px\">Amazing work environment</span></em><br></li>\n<li><em><span style=\"font-size: 15px\">Room for growth within the agency service</span></em><em><span style=\"font-size: 15px\">s</span></em></li>\n<li><em><span style=\"font-size: 15px\">Generous Healthcare Benefits including 80% monthly premium covered by SASSO</span></em></li>\n<li><em><span>SASSO 100% covers monthly premium for Dental &amp; Vision</span></em></li>\n<li><em><span style=\"font-size: 15px\">SASSO provides $50k Life AD&amp;D at no charge to employee</span></em></li>\n<li><em><span style=\"font-size: 15px\">401K Program plus Employee Match</span></em></li>\n<li><em><span style=\"font-size: 15px\">Additional optional benefits</span></em></li>\n<li><em><span style=\"font-size: 15px\">Flexible lunch schedule</span></em></li>\n<li><em><span style=\"font-size: 15px\">Team building events</span></em></li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-size: 16px; font-weight: bold\"><em><span style=\"color: #1cab7f; text-decoration: underline\">Requirements: </span></em></span></span></p>\n<p><em><span style=\"color: #1cab7f; font-size: 15px\"><br></span></em></p>\n<ul>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">2+ years of experience in marketing; advertising agency experience preferred </span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Bachelor’s degree in mass communication, business administration, or marketing preferred</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">A background in advertising, marketing, and communications is a plus</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Excellent written and oral communication skills</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Commitment to working in a team-based environment</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">A keen attention to detail and budgetary restraints</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Full awareness of creative processes and techniques – including digital platforms</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Strong strategic, analytical, and organizational skills and the ability to multi-task across multiple platforms and projects</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">A proactive attitude, willingness to learn and take initiative</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">The ability to work under pressure and tight timelines and assimilate large quantities of information quickly while maintaining attention to detail, drive, and flexibility</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Resilience to enable you to deal with problems and constructive criticism</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Technologically savvy and up to date in all of the latest trends in your area of expertise</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Superior knowledge of CRM management programs. Google and Microsoft Office and Outlook/Outlook Calendars</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Ability to travel, if/when necessary (although very minimal, if at all)</span></em><em><br></em></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 18px\"><span style=\"font-weight: bold\"><span style=\"color: #1cab7f\">:: ROLE RESPONSIBILITIES</span></span> <span style=\"font-weight: bold\"><span style=\"color: #1cab7f\">(<em>Main Responsibilities)</em></span></span></span></p>\n<ul>\n<li><br><span style=\"font-size: 15px\">Support accounts team to ensure projects are delivered on time and on budget/hours</span></li>\n<li><br><span style=\"font-size: 15px\">Traffick, manage, assign, and communicate/coordinate tasks clearly and with strategic thinking through the CRM or other forms of communication with our staff </span></li>\n<li><br><span style=\"font-size: 15px\">Produce excellent documentation, including SOWs, timelines/schedules, and gantt charts</span></li>\n<li><br><span style=\"font-size: 15px\">Ongoing management of retainer time, project-based projections, and scope of work </span></li>\n<li><br><span style=\"font-size: 15px\">Assist in client meetings when needed and manage agendas and notes/meeting recaps</span></li>\n<li><br><span style=\"font-size: 15px\">Improve operational systems, processes, and best practices for the accounts department </span></li>\n<li><br><span style=\"font-size: 15px\">Ensure projects are on-point and on time and maintain daily/weekly status reports</span></li>\n<li><br><span style=\"font-size: 15px\">Ensures all deliverables (internal, client, and partners) are accurate, on time, and routed through the appropriate departments for approvals</span></li>\n<li><br><span style=\"font-size: 15px\">Develop and manage all assigned project timelines (from internal kick-offs and regular external touchpoints) to keep the team on time with workflow and deliverables (traffic control)</span></li>\n<li><br><span style=\"font-size: 15px\">Adjust daily for timeline changes and ensure capacity is available for execution of said changes to inform Account Managers and Leadership </span></li>\n<li><br><span style=\"font-size: 15px\">Forecast, track, manage, and fulfill project budgets/hours, Pos, and invoices from beginning to end</span></li>\n<li><br><span style=\"font-size: 15px\">Assist in managing, coordinating, and scheduling meetings that arise for the departments when necessary </span></li>\n<li><br><span style=\"font-size: 15px\">Continually formulate strategic and operational objectives and processes to meet and exceed agency growth and operational changes </span></li>\n<li><br><span style=\"font-size: 15px\">Examine financial data and keep a log of invoice schedules (monthly, annually, and project-based scope installments)</span></li>\n<li><br><span style=\"font-size: 15px\">Develop and maintain on-boarding procedures and documents for the all-agency hires, including scheduling and managing the initial three-month hire period </span></li>\n<li><br><span style=\"font-size: 15px\">Ensuring that all aspects of agency work and communication are of superior quality and are conducted in accordance with agency processes and procedures</span></li>\n<li><br><span style=\"font-size: 15px\">Shepherd, develop, and maintain agency policies and procedures (i.e. project charters, creative briefs, media briefs, client intake documents, onboarding documents, employee guides, etc.)</span></li>\n<li><br><span style=\"font-size: 15px\">Undertake administrative tasks (i.e. ordering supplies, planning company events, etc.)</span></li>\n<li><br><span style=\"font-size: 15px\">Proofing and reviewing agency documents throughout the week for consistent and uniform language</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 16px; text-decoration: underline\"><span style=\"font-weight: bold\"><em><span style=\"color: #1cab7f; text-decoration: underline\">Expectations:</span></em></span></span></p>\n<ul>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Work closely with<span> the accounts department and help workflow continue in a proper setting</span></span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Pay <span style=\"font-weight: bold\">close attention to detail</span> and be able to <span style=\"font-weight: bold\">multi-task across various channels</span></span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Serve as a coach to the agency team, <span style=\"font-weight: bold\">mitigating challenges, removing roadblocks, and identifying opportunities </span>for the team to produce the highest caliber work possible (not to create more problems).</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">The role requires flexibility, organization, and the ability to <span style=\"font-weight: bold\">navigate ambiguity and deadlines under pressure and conflicting requests</span>. </span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Must have <span style=\"font-weight: bold\">empathy</span> and the ability to represent the client’s perspective.</span></em></li>\n<li><br><em><span style=\"color: #1cab7f; font-size: 15px\">Solutions Driven and forward-thinking ALWAYS.</span></em><br></li>\n</ul>",
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    "jobOpeningName": "Project Coordinator",
    "departmentLabel": "Accounts",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://sasso.bamboohr.com/careers/17",
    "employmentStatusLabel": "Full-Time"
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}