(On-site) Office Administrator Senior - Rockefeller Neuroscience Institute

The Rockefeller Neuroscience Institute at West Virginia University is currently accepting applications for an (Onsite) Office Administrator Senior. Rockefeller Neuroscience Institute The WVU Rockefeller Neuroscience Institute (RNI) is a comprehensive multidisciplinary patient care, education, and research institute providing neurological and mental healthcare through more than 300,000 visits annually. The 300+ physicians and scientists of the RNI improve lives by pioneering advances in neuroscience, brain health, and therapeutics. The RNI team uses the latest technologies with academic, government, and industry partners to make tangible progress to combat public health challenges ranging from addiction to Alzheimer’s disease. The RNI’s flagship facilities are located on the WVU Health Sciences campus in Morgantown, with more than 2,200 dedicated team members across seven departments, patient care units, and research laboratories. For more information, visit WVUMedicine.org/RNI . About the Opportunity Position will provide complex and independent administrative support for the RNI IC Administration. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: • 37.5-hour work week • 13 paid holidays ( staff holiday calendar ) • 24 annual leave (vacation) days per year ( employee leave ) • 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) • WVU offers a range of health insurance and other benefits • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s. • Wellness programs What You%27ll Do Oversees daily operations of assigned area, coordinates activities that support RNI. Coordinate project schedules, resources, equipment and information between the project team, administration and vendors, consultants, etc. Oversee and monitor progress of RNI team members and provide support for various initiatives. Develops comprehensive reports on projects. Keeps updated records and creates reports or proposals as they pertain to ongoing initiatives at RNI IC. Implements policies and practices associated with awards and initiatives. Develops and/or recommends new or revised program goals or and objectives as required by supervisor. Tracks expenditures and transactions. Process contracts and sub-contracts for vendors/collaborators Develops workflow for assigned area and makes recommendations for improvements. Maintain extremely complex executive calendars. Arrange travel when necessary. Process reimbursements for AVP/VP/Director. Assists with coordination of special events, conferences, meetings, guest lectures, dinners, etc. for RNI IC. This may include coordination of travel, ordering food and beverages, greeting guests and presenters, and other tasks to support the RNI. Facilitate workshops, trainings, meetings and conferences including coordinating logistics, scheduling and communications. Reviews or edits reports on projects or initiatives. May supervise students assigned to area. Pay Grade: 18 The Rockefeller Neuroscience Institute at West Virginia University is currently accepting applications for an (Onsite) Office Administrator Senior. Rockefeller Neuroscience Institute The WVU Rockefeller Neuroscience Institute (RNI) is a comprehensive multidisciplinary patient care, education, and research institute providing neurological and mental healthcare through more than 300,000 visits annually. The 300+ physicians and scientists of the RNI improve lives by pioneering advances in neuroscience, brain health, and therapeutics. The RNI team uses the latest technologies with academic, government, and industry partners to make tangible progress to combat public health challenges ranging from addiction to Alzheimer’s disease. The RNI’s flagship facilities are located on the WVU Health Sciences campus in Morgantown, with more than 2,200 dedicated team members across seven departments, patient care units, and research laboratories. For more information, visit WVUMedicine.org/RNI . About the Opportunity Position will provide complex and independent administrative support for the RNI IC Administration. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: • 37.5-hour work week • 13 paid holidays ( staff holiday calendar ) • 24 annual leave (vacation) days per year ( employee leave ) • 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) • WVU offers a range of health insurance and other benefits • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s. • Wellness programs What You%27ll Do Oversees daily operations of assigned area, coordinates activities that support RNI. Coordinate project schedules, resources, equipment and information between the project team, administration and vendors, consultants, etc. Oversee and monitor progress of RNI team members and provide support for various initiatives. Develops comprehensive reports on projects. Keeps updated records and creates reports or proposals as they pertain to ongoing initiatives at RNI IC. Implements policies and practices associated with awards and initiatives. Develops and/or recommends new or revised program goals or and objectives as required by supervisor. Tracks expenditures and transactions. Process contracts and sub-contracts for vendors/collaborators Develops workflow for assigned area and makes recommendations for improvements. Maintain extremely complex executive calendars. Arrange travel when necessary. Process reimbursements for AVP/VP/Director. Assists with coordination of special events, conferences, meetings, guest lectures, dinners, etc. for RNI IC. This may include coordination of travel, ordering food and beverages, greeting guests and presenters, and other tasks to support the RNI. Facilitate workshops, trainings, meetings and conferences including coordinating logistics, scheduling and communications. Reviews or edits reports on projects or initiatives. May supervise students assigned to area. Pay Grade: 18 Bachelor’s degree in business or field directly related to the area of assignment. A minimum of two (2) years of experience in an administrative office setting. Any equivalent combination of education and/or experience will be considered. All qualifications must be met by the time of employment. Knowledge, Skills and Abilities Ability to learn and to apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution. Ability to maintain confidentiality. Ability to work independently. Thorough knowledge of office methods, procedures and protocol, along with thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure. Proven skill in interacting with the public. Good knowledge of, or the ability to rapidly learn, the policies, procedures and regulations governing budget issues, with the ability to interpret and apply these policies to unique situations. Knowledge of principles and practices of fiscal record keeping. Strong interpersonal skills with the ability to maintain a professional demeanor while interacting with customers either in person or over the telephone. Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization. Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks. Bachelor’s degree in business or field directly related to the area of assignment. A minimum of two (2) years of experience in an administrative office setting. Any equivalent combination of education and/or experience will be considered. All qualifications must be met by the time of employment. Knowledge, Skills and Abilities Ability to learn and to apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution. Ability to maintain confidentiality. Ability to work independently. Thorough knowledge of office methods, procedures and protocol, along with thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure. Proven skill in interacting with the public. Good knowledge of, or the ability to rapidly learn, the policies, procedures and regulations governing budget issues, with the ability to interpret and apply these policies to unique situations. Knowledge of principles and practices of fiscal record keeping. Strong interpersonal skills with the ability to maintain a professional demeanor while interacting with customers either in person or over the telephone. Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization. Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks. West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees. From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures. At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers. Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu. West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status. West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees. From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures. At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers. Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu. West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

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